TN Visa Office Operations Manager Jobs
Office Operations Manager roles qualify for TN visa sponsorship under the USMCA treaty's Management Consultant category when the position involves systems oversight, process improvement, and organizational efficiency. Canadian citizens can apply at the border or a U.S. consulate with no cap; Mexican citizens go through consular processing with a limited annual allocation.
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Get Access To All JobsJoin an Acclaimed Global Architecture Firm: Valerio Architects is an acclaimed mid-size ±90 people multi-disciplinary Architecture and Interior Design firm, with 5 offices in Los Angeles (US), New York (US), Milan (IT), Monterrey (MX), and Buenos Aires (AR) providing quality support to a wide range of large, high-profile multinational clients. Our focus is on retail, restaurants, corporate interiors, hospitality, and brand development with an emphasis on complex, high-quality, sustainable solutions. Valerio Architects promotes high-quality, thoughtful, innovative design and is looking for candidates who share this commitment and bring the ability to contribute and translate design ideas into reality.
Who We're Looking For: The Office Manager oversees the daily administrative and operational functions firm-wide to ensure efficient workflow, effective communication, and support for project teams. This role coordinates office operations, manages administrative staff, and assists leadership with financial, human resources, and organizational tasks. See below for Key Responsibilities, applicants are expected to have valid work experience spanning all areas noted to be considered.
Key Responsibilities:
- Office Operations
- Manage day-to-day office operations to ensure a well-organized and productive work environment.
- Coordinate office procedures, supplies, equipment, and vendor relationships.
-
Maintain office policies, procedures, and administrative systems.
-
Administrative Support
- Provide administrative support to principals, architects, and project managers.
- Coordinate meetings, schedules, travel arrangements, and internal communications.
- Prepare correspondence, reports, and documentation.
-
Directly oversee and manage administrative team of +/- 5-10 employees spanning multiple offices.
-
Financial & Billing Support
- Assist with invoicing, project billing coordination, and expense tracking.
- Support accounting processes such as timesheets, expense reports, and vendor invoices.
- Coordinate with accounting as needed.
-
Experience with Quickbooks preferred.
-
Human Resources Administration
- Assist with hiring and recruitment coordination - Manage active job postings, oversee team supporting screening and scheduling interviews, candidate reviews and reporting internally, onboarding, and maintaining employee records.
- Maintain HR documentation and support compliance with company policies.
- Coordinate employee benefits administration and internal communications.
- Oversee training schedules and maintenance of training completed.
-
Support positive culture.
-
Project & Document Coordination
- Support project teams with administrative documentation, contracts, and filing systems.
- Maintain digital and physical project records.
-
Assist with proposal preparation and marketing materials.
-
Facilities & Vendor Management
- Manage relationships with building management, the IT department, and service vendors.
- Coordinate maintenance, office improvements, and equipment needs.
Qualifications
- Bachelor’s degree minimum required - major in business administration, management, or related field preferred.
- 10+ years of office management or administrative leadership experience. Must have experience directly overseeing and managing a team.
- Experience in architecture, engineering, or construction (AEC) industry preferred or within a similar structure managing and overseeing multiple office locations.
- Strong organizational, communication, and multitasking skills.
- Proficiency in office software (Microsoft Office, project management systems, and accounting platforms).
Key Skills
- Organizational leadership
- Communication and coordination
- Financial and administrative oversight
- Problem solving and attention to detail
- Confidentiality and professionalism
Valerio Architects, Inc. provided the following inclusive hiring information: We are an equal opportunity employer and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
- Competitive salary
- Paid time off
- 401(k) matching program
- Dental Insurance
- Health insurance
- Vision insurance
- Life Insurance
- Short Term Disability
- Employee Parking/Commuter Benefits
Join an Acclaimed Global Architecture Firm: Valerio Architects is an acclaimed mid-size ±90 people multi-disciplinary Architecture and Interior Design firm, with 5 offices in Los Angeles (US), New York (US), Milan (IT), Monterrey (MX), and Buenos Aires (AR) providing quality support to a wide range of large, high-profile multinational clients. Our focus is on retail, restaurants, corporate interiors, hospitality, and brand development with an emphasis on complex, high-quality, sustainable solutions. Valerio Architects promotes high-quality, thoughtful, innovative design and is looking for candidates who share this commitment and bring the ability to contribute and translate design ideas into reality.
Who We're Looking For: The Office Manager oversees the daily administrative and operational functions firm-wide to ensure efficient workflow, effective communication, and support for project teams. This role coordinates office operations, manages administrative staff, and assists leadership with financial, human resources, and organizational tasks. See below for Key Responsibilities, applicants are expected to have valid work experience spanning all areas noted to be considered.
Key Responsibilities:
- Office Operations
- Manage day-to-day office operations to ensure a well-organized and productive work environment.
- Coordinate office procedures, supplies, equipment, and vendor relationships.
-
Maintain office policies, procedures, and administrative systems.
-
Administrative Support
- Provide administrative support to principals, architects, and project managers.
- Coordinate meetings, schedules, travel arrangements, and internal communications.
- Prepare correspondence, reports, and documentation.
-
Directly oversee and manage administrative team of +/- 5-10 employees spanning multiple offices.
-
Financial & Billing Support
- Assist with invoicing, project billing coordination, and expense tracking.
- Support accounting processes such as timesheets, expense reports, and vendor invoices.
- Coordinate with accounting as needed.
-
Experience with Quickbooks preferred.
-
Human Resources Administration
- Assist with hiring and recruitment coordination - Manage active job postings, oversee team supporting screening and scheduling interviews, candidate reviews and reporting internally, onboarding, and maintaining employee records.
- Maintain HR documentation and support compliance with company policies.
- Coordinate employee benefits administration and internal communications.
- Oversee training schedules and maintenance of training completed.
-
Support positive culture.
-
Project & Document Coordination
- Support project teams with administrative documentation, contracts, and filing systems.
- Maintain digital and physical project records.
-
Assist with proposal preparation and marketing materials.
-
Facilities & Vendor Management
- Manage relationships with building management, the IT department, and service vendors.
- Coordinate maintenance, office improvements, and equipment needs.
Qualifications
- Bachelor’s degree minimum required - major in business administration, management, or related field preferred.
- 10+ years of office management or administrative leadership experience. Must have experience directly overseeing and managing a team.
- Experience in architecture, engineering, or construction (AEC) industry preferred or within a similar structure managing and overseeing multiple office locations.
- Strong organizational, communication, and multitasking skills.
- Proficiency in office software (Microsoft Office, project management systems, and accounting platforms).
Key Skills
- Organizational leadership
- Communication and coordination
- Financial and administrative oversight
- Problem solving and attention to detail
- Confidentiality and professionalism
Valerio Architects, Inc. provided the following inclusive hiring information: We are an equal opportunity employer and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
- Competitive salary
- Paid time off
- 401(k) matching program
- Dental Insurance
- Health insurance
- Vision insurance
- Life Insurance
- Short Term Disability
- Employee Parking/Commuter Benefits
See all 103+ Office Operations Manager jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Office Operations Manager roles.
Get Access To All JobsTips for Finding TN Visa Sponsorship as an Office Operations Manager
Frame your credentials around USMCA categories
TN eligibility for operations roles hinges on matching your degree and job duties to a recognized USMCA category. A business administration or industrial engineering degree strengthens your case significantly over a general management credential.
Target employers with cross-border operations experience
Companies that already employ TN workers in Canada or Mexico understand the filing process and are far less likely to confuse TN with H-1B sponsorship requirements. Multi-site manufacturers, logistics firms, and professional services groups fit this profile.
Get your job offer letter to match TN documentation standards
Your employer's offer letter must specify your job title, duties, wage, and intended TN classification. Vague descriptions like 'general manager' create port-of-entry problems; insist on language tied directly to process improvement or organizational systems oversight.
Search TN-specific listings through Migrate Mate
Generic job boards surface roles without filtering for TN eligibility or employer sponsorship readiness. Migrate Mate lets you search specifically for Office Operations Manager positions where employers are prepared to file TN documentation on your behalf.
Clarify filing responsibility before accepting an offer
Canadians can self-petition at a port of entry, but most employers handle TN filings to control the documentation. Confirm in writing whether your employer will prepare the support letter and who covers any USCIS filing fees for a change of status if you're already in the U.S.
Prepare for Mexican nationals' consular appointment timeline
Mexican citizens must attend a U.S. consulate interview, which adds four to eight weeks to your start date. Build this into your negotiation so your employer sets a realistic onboarding date rather than expecting immediate availability.
Office Operations Manager jobs are hiring across the US. Find yours.
Find Office Operations Manager JobsOffice Operations Manager TN Visa: Frequently Asked Questions
Does an Office Operations Manager role qualify for TN visa status?
It can, but the classification depends on how your duties are defined. Operations management roles that center on systems analysis, process design, or organizational efficiency can qualify under the Management Consultant or Industrial Engineer category. Roles framed as general administration or people management are harder to classify and face greater scrutiny at the port of entry or during USCIS adjudication.
How does TN compare to H-1B for Office Operations Manager positions?
TN has no annual lottery and no numerical cap for Canadians, so you aren't competing for a limited pool of visas the way H-1B applicants are. Canadians can also receive TN approval at a port of entry the same day. The trade-off is that TN requires a specific USMCA occupational category match, and it doesn't lead directly to a green card the way H-1B can.
How do I find employers who will sponsor a TN visa for this role?
The most direct path is using Migrate Mate, which filters job listings to show Office Operations Manager roles where employers are prepared to support TN visa documentation. Most general job boards don't indicate sponsorship readiness, so you end up screening employers manually, which slows down your search considerably.
What documents does my employer need to provide for my TN application?
Your employer must produce a detailed support letter on company letterhead that includes your job title, a description of duties tied to the TN occupational category, the offered wage, your intended start date, and the employer's business activities. You'll also need to provide your credential documents, such as your degree and professional licenses, to confirm you meet the education requirement for the classification.
Can Mexican nationals apply for TN status for an operations manager role at the border like Canadians can?
No. Mexican citizens must apply through a U.S. consulate abroad and receive a TN visa stamp before entering the United States. The process requires scheduling a consular interview, which adds several weeks to the timeline. Unlike Canadians, Mexican nationals cannot seek TN classification directly at a land border or airport port of entry.
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