Orlando Utilities Commission Visa Sponsorship USA

INTRODUCTION

OUC - The Reliable One, an industry leader and the second largest municipal utility in Florida committed to serving the community and the environment, is presently seeking a Administrative Assistant III to join the Marketing & New Products division.

In this role, you will provide administrative and operational support to a diverse team while coordinating with multiple departments and a wide range of stakeholders. You will help ensure accurate documentation, clear communication, and efficient processes across projects and day-to-day operations.

We are looking for someone who has experience working in government or highly regulated environments and understands compliance requirements, and complex organizational processes. This individual is a self-starter and proactively tackles problems and demonstrates strong initiative. This candidate demonstrates attention to detail, accountability, adaptability, and a collaborative mindset, while maintaining efficiency in a structured administrative environment.

OUC’s mission is to provide exceptional value to our customers and community by delivering sustainable and reliable services and solutions.

ROLE AND RESPONSIBILITIES

Job Purpose:

Provide advanced administrative support accurately and independently to management and department staff. Perform all administrative functions such as handling correspondences, memos, time reporting, payroll, and scheduling meetings. Prepare reports, budgets, and administrative forms. Maintain employee files and prepare employees’ travel business expense request/report. Prepare agenda item packages going to the commission. Maintain visa procurement card statements. Collaborate and back-up other administrative staff. Process invoice payments and approvals.

Primary Functions:

• Coordinate the development of commission agenda items (i.e. write/review [review proper standards, grammatical style, structure, requirements, and format], ensure all supporting documentation is attached, meet submission deadlines);
• Backup administrative assistants and executive assistants when out of the office – (i.e. payroll, office supplies, route incoming mail);
• Assist in the development of annual operation budget with budget team and accounting;
• Compile, create, prepare or review reports and records (i.e. meeting minutes, memos, business expense requests/reports, employee change notices, performance improvement plans, work orders, and HR Requisitions);
• Review, reallocate, and reconcile procurement card charges;
• Complete, process, review and finalize payroll related activities (i.e. time entry, correct errors, time balance, mileage, reimbursements, calculate out of class, and prepare for approval);
• Maintain hard-copy and electronic office files (i.e. employee, time-sheets, business expense reports, employee change notices, procurement card envelopes);
• Schedule meetings, manage contacts, and coordinate major department functions;
• Distribute mail;
• Generate and/or edit power point presentations;
• Review budget info for multiple business units and follow-up on corrections to be made;
• Verify, prepare, and approve vendor invoices in Tungsten Network;
• Order and maintain office supplies inventory;
• Compile, verify, and enter requisitions across systems. Generate and process requisitions for the purchase of department’s tools & materials. Provide support for purchasing activity involving requirements for RFPs, bid proposals, and contracts renewals;
• Enter footprints tickets for equipment, software, new hires, system access and security access;
• Provide training to administrative assistants and business unit staff on systems, processes and procedures;
• Perform other duties as assigned.

BASIC QUALIFICATIONS

• High school diploma or GED (Associate’s degree from an accredited college or university preferred)
• At least five (5) years of experience in a mid to advanced-level administrative support role, with a focus supporting senior leadership and large-scale operational teams
• Proficiency in Microsoft Office Suite and the ability to quickly learn and navigate multiple business systems (JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum)
• Exceptional organizational skills, with the ability to manage multiple calendars, deadlines, and coordinate logistics for meetings and events
• Excellent written, verbal, and interpersonal business communication skills
• Florida public notary license preferred

PREFERRED QUALIFICATIONS

Technical Requirements:

• Working knowledge of all, but not limited to the following:
• Procurement process;
• Administrative financial practices and procedures;

• Software applications (i.e. JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum, Insight [console]);

• Familiarity with all, but not limited to, the following:

• Related industry, organizational and departmental regulatory guidelines, best practices, and procedures.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.

• Ability to interpret policies and procedures.

• Ability to:

• Apply financial understanding when providing business solutions to the business unit;
• Clearly and effectively communicate with departmental staff;
• Understand and apply governmental accounting practices in the maintenance of financial records;
• Make arithmetic computations using whole numbers, fractions and decimals; compute rates, ratios and percentages;
• Use Microsoft Office Suite (Word, Excel, Outlook, etc.) and standard office equipment (telephone, computer, copier, etc.).

EDUCATION/ CERTIFICATION/ YEARS OF EXPERIENCE REQUIREMENTS

• High school diploma or GED
• Minimum of five (5) years of experience in a mid to advanced level administrative role
• Associates degree from an accredited college or university, preferred
• Additional experience in the functional area of assignment, preferred
• Florida public notary license, preferred.

WORKING CONDITIONS

This job is absent of disagreeable conditions.

Physical Requirements

This job consists of constant or very frequent speaking, hearing, reading, writing, typing, sitting, and repetitive motions. This job may occasionally consist of driving a company vehicle, reaching overhead, and climbing (ladders, stairs, hills, etc.).

COMPENSATION

• Salary Range: $27.30 - $34.13 per hour (Estimated $56,784 - $70,990 annually – commensurate with experience)

OUC offers a very competitive compensation and benefits package. Our Total Rewards package includes, to cite a few:

• Competitive compensation
• Low-cost medical, dental, and vision benefits and paid life insurance premiums with no probationary period. Retirement benefits include a cash balance account with employer matching along with a health reimbursement account
• Paid vacation, holidays, and sick time
• Educational and Professional assistance programs; Paid Memberships in Professional Associations
• Access to workout facilities at each location
• Paid Conference and Training Opportunities
• Hybrid work schedule

LOCATION

Locations: Reliable Plaza: 100 W. Anderson St. Orlando, FL 32805

Applicants must be legally authorized to work in the United States at the time of application. This organization does not offer or sponsor employment visas for internship or full-time positions.

OUC–The Reliable One is an Equal Opportunity Employer who is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, sex, sexual orientation, gender identity or expression, genetic information and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations.

EOE M/F/Vets/Disabled