J-1 Visa Project Assistant Jobs
Project Assistant roles in the U.S. are available to international applicants through J-1 visa sponsorship under the Intern or Trainee program category, depending on your career stage. A State Department-designated sponsor organization issues your DS-2019, while the hiring employer serves as your host site for the placement.
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Get Access To All JobsLocation: Chicago, Illinois
Business Unit: Rush Medical Center
Hospital: Rush University Medical Center
Department: CHS Deans Office-CHS
Work Type: Restricted Part Time (Total FTE less than 0.5)
Shift: Shift 1
Work Schedule: 8 Hr (8:00:00 AM - 4:30:00 PM)
Rush offers exceptional rewards and benefits learn more at our Rush benefits page. Pay Range: $20 per hour. Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.
Summary
The Student Administrative Project Assistant will be responsible for supporting projects to improve medical center performance: planning, implementation and management of strategic initiatives and evaluation of their effectiveness. This includes, but is not limited to, improvement of patient experience results across all customer groups in the Medical Center. This role will provide exposure to operational and clinical issues at Rush across multiple departments, therefore the ideal candidate will be motivated, organized, and driven to improve processes and outcomes. May work in a department that is offering services to all in the community. Exemplifies the Rush mission, vision and ICARE values and acts in accordance with Rush policies and procedures.
Other Information
Required Job Qualifications:
- Bachelor's degree required.
- Currently enrolled as a student in Rush University's College of Health Sciences.
- General knowledge of organizations, specifically health care organizations; medical terminology, and qualitative and quantitative data analysis.
- Proficient with computer applications.
- Excellent written and oral communication skills and interpersonal skills.
- Excellent organizational and time management skills.
- Must be able to work independently and efficiently.
- Possess strong analytic and interpersonal skills.
- Ability to work with a team of professionals.
Preferred Job Qualifications
- Experience with Microsoft Word and Excel.
Responsibilities
- Performs administrative functions such as scheduling meetings, drafting meeting minutes, monitoring project timelines and work deliverables.
- Conducts library and computer searches on clinical and administrative topics.
- Collects and analyzes data related to clinical outcomes.
- Collects and analyzes data related to program performance.
- Conducts statistical analyses using a variety of software packages.
- Assists with implementation of clinical projects.
- Rotates with health care professionals to gain hands-on clinical experience.
- Assists with the design and implementation of process improvement initiatives.
- Assists with program evaluation.
- Prepares written and oral reports and presentations that communicate necessary information.
- Performs related duties as assigned.
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Location: Chicago, Illinois
Business Unit: Rush Medical Center
Hospital: Rush University Medical Center
Department: CHS Deans Office-CHS
Work Type: Restricted Part Time (Total FTE less than 0.5)
Shift: Shift 1
Work Schedule: 8 Hr (8:00:00 AM - 4:30:00 PM)
Rush offers exceptional rewards and benefits learn more at our Rush benefits page. Pay Range: $20 per hour. Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.
Summary
The Student Administrative Project Assistant will be responsible for supporting projects to improve medical center performance: planning, implementation and management of strategic initiatives and evaluation of their effectiveness. This includes, but is not limited to, improvement of patient experience results across all customer groups in the Medical Center. This role will provide exposure to operational and clinical issues at Rush across multiple departments, therefore the ideal candidate will be motivated, organized, and driven to improve processes and outcomes. May work in a department that is offering services to all in the community. Exemplifies the Rush mission, vision and ICARE values and acts in accordance with Rush policies and procedures.
Other Information
Required Job Qualifications:
- Bachelor's degree required.
- Currently enrolled as a student in Rush University's College of Health Sciences.
- General knowledge of organizations, specifically health care organizations; medical terminology, and qualitative and quantitative data analysis.
- Proficient with computer applications.
- Excellent written and oral communication skills and interpersonal skills.
- Excellent organizational and time management skills.
- Must be able to work independently and efficiently.
- Possess strong analytic and interpersonal skills.
- Ability to work with a team of professionals.
Preferred Job Qualifications
- Experience with Microsoft Word and Excel.
Responsibilities
- Performs administrative functions such as scheduling meetings, drafting meeting minutes, monitoring project timelines and work deliverables.
- Conducts library and computer searches on clinical and administrative topics.
- Collects and analyzes data related to clinical outcomes.
- Collects and analyzes data related to program performance.
- Conducts statistical analyses using a variety of software packages.
- Assists with implementation of clinical projects.
- Rotates with health care professionals to gain hands-on clinical experience.
- Assists with the design and implementation of process improvement initiatives.
- Assists with program evaluation.
- Prepares written and oral reports and presentations that communicate necessary information.
- Performs related duties as assigned.
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
See all 9+ Project Assistant jobs
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Get Access To All JobsTips for Finding J-1 Visa Sponsorship as a Project Assistant
Align your credentials with training plan requirements
Intern category applicants must be enrolled in or have graduated within 12 months from a degree program. Gather transcripts, your diploma, and a letter from your institution confirming enrollment or recent completion before approaching host employers.
Distinguish Intern from Trainee before applying
If you graduated more than 12 months ago, you'll apply under the Trainee category, which requires at least one year of work experience in your field. Applying under the wrong category delays your DS-2019 issuance and can void an offer.
Search Migrate Mate to find J-1-aligned Project Assistant roles
Not every employer understands the host-site model or has worked with a designated sponsor before. Use Migrate Mate to filter for U.S. employers actively open to J-1 exchange visitors so you're targeting hosts who already know the process.
Verify the employer's willingness to sign a training plan
Your designated sponsor requires the host employer to co-sign a structured training plan before issuing the DS-2019. Confirm early in your conversations that the employer's HR team is prepared to document your learning objectives by role and week.
Check whether your category triggers the two-year home residency requirement
Project Assistants funded by a government or international organization, or whose home country has a skills-shortage designation, may face a two-year home residency requirement. Confirm your status with your designated sponsor before accepting an offer.
Request your DS-2019 start date with buffer time built in
J-1 holders can enter the U.S. up to 30 days before the program start date on the DS-2019. Ask your designated sponsor to set the start date at least two weeks after your expected visa interview so travel delays don't push you outside the entry window.
Project Assistant jobs are hiring across the US. Find yours.
Find Project Assistant JobsProject Assistant J-1 Visa: Frequently Asked Questions
Which J-1 program category applies to Project Assistant roles?
It depends on your career stage. If you're currently enrolled in a degree program or graduated within the past 12 months, you'll typically qualify under the Intern category. If you've been out of school longer and have at least one year of relevant work experience, the Trainee category applies. Both categories are appropriate for project coordination and administrative support work in professional settings.
Who actually sponsors my J-1 visa for a Project Assistant position?
A U.S. Department of State-designated sponsor organization sponsors your J-1 visa, not the employer. Organizations like IIE, CIEE, Cultural Vistas, or AIPT issue your DS-2019 form and monitor your program compliance. The employer is your host site. You'll coordinate separately with both the host employer and your designated sponsor throughout the application process.
How do I find Project Assistant host employers open to J-1 exchange visitors?
Many employers aren't familiar with the host-site model or don't advertise J-1 openings explicitly. Migrate Mate lets you search specifically for U.S. employers and roles that align with J-1 sponsorship, so you're not cold-approaching companies that have never worked with a designated sponsor before. Targeting informed employers shortens your path to an offer and a completed training plan.
What documents do I need before a host employer can issue my DS-2019?
Your designated sponsor will require a completed training plan signed by the host employer, proof of your English proficiency, evidence of your academic enrollment or degree completion, and documentation showing the host can fund the placement. Intern applicants should also have a letter from their academic institution. Assembling these before contacting employers speeds up sponsor review once an offer is in place.
Can a Project Assistant on J-1 status extend their program or change host employers?
Extensions are possible with your designated sponsor's approval, up to the maximum allowed under your category. Intern programs can run up to 12 months total, while Trainee programs can extend up to 18 months in most fields. Changing host employers mid-program requires your sponsor to issue an amended DS-2019. Not all sponsors allow mid-program host changes, so confirm this policy before accepting your initial placement.
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