Senior Level Administration Coordinator Jobs
Senior level administration coordinator jobs put experienced professionals in charge of operational oversight, complex scheduling systems, and the administrative teams or cross-functional projects that keep large organizations running. Openings concentrate across Education, Technology & Software, and Construction & Real Estate, with a mix of on-site, remote, and hybrid settings, and employers like State Street, Advocate Health, and PIMCO hiring at this level now.
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Showing 5 of 19+ Senior Level Administration Coordinator jobs
Who we are looking for
We are looking for a Vice President (VP) for our Private Markets to service clients for our division of Alterative Investment Solutions Group. They will partner with both clients and colleagues to establish the workflow and client deadlines while supervising staff members. They will be responsible for delivering reporting and day-to-day accounting and support for our clients.
Why this role is important to us
The team you will be joining is a part of International Fund Services (IFS), acquired by State Street in July 2002. IFS, also known as Alternative Investment Solutions, is a recognized industry-leading provider of fund accounting, fund administration, and risk services to hedge funds and private credit funds. These services are fully integrated to provide complete end-to-end solutions that span the front-, middle-, and back-office requirements.
What you will be responsible for
As Private Credit Fund Accounting & Administration, VP you will be responsible for:
- Supervising all lower level staff (including Associate 1, Associate 2, Senior Staff, Officer, and AVP).
- Managing client relationships with both client personnel and fund investors.
- Reviewing quarterly and annual financial work paper packages including portfolio schedules, accruals, and PCAP allocations.
- Reviewing quarterly and annual financial statements and footnotes.
- Review and/or preparation of annual tax work paper packages.
- Review and/or preparation of capital calls and distributions, including notices and release merged documents.
- Reviewing monthly bank reconciliations and post journal entries.
- Reviewing quarterly management fee calculations.
- Review and/or preparation of various client related correspondence.
- Work with database team regarding client deliverables such as financial statements, capital calls, and distribution notices.
- Heavy client interaction on a daily basis.
- Coordination of annual audit and tax return preparation with Big 4 accounting firms.
- Review and/or preparation of waterfall and capital account allocations.
- Understand how to navigate through limited partnership agreement.
- Review and/or preparation of estimated tax workpapers.
- Maintain working relationship with all client contacts, including investment professionals, investors, auditors, lawyers, and banking personnel.
- Ensure compliance with investment fund legal documents, i.e. partnership agreement.
- Assist accounting managers to ensure compliance with investment fund agreements and other legal documents.
- Special client projects.
- Manage internal workflow and client deadlines.
During the course of normal day-to-day operation, be responsible for identifying any unusual or potentially suspicious transaction activity and must report and/or escalate in accordance with corporate policy and guidelines detailed in relevant operating procedures.
What we value
- Strong critical thinking, problem solving, and decision-making skills
- Excellent administrative and organizational skills
- Ability to multi-task and work efficiently to meet client deliverables.
Education & Preferred Qualifications
- Bachelor’s degree with accounting
- 8+ years of general ledger accounting or audit experience
- 5+ years of leadership experience
- Previous Financial reporting experience
- Advanced Excel skills (advanced formulas, pivot tables, VLOOKUP).
Additional requirements
- Real Estate, Hedge Fund, or Private Market accounting experience
- Exceptional interpersonal & communication skills
- The ideal candidate will be a well-organized, detail-oriented, analytical individual with exceptional interpersonal and communication skills.
- Candidates must demonstrate the ability to simultaneously handle multiple assignments and pressure while working efficiently to meet client deliverables.
About State Street
What we do. State Street is one of the largest custodian banks, asset managers, and asset intelligence companies in the world. From technology to product innovation, we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading, and investment management to institutional clients.
Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance, and savings plans, among other perks. You’ll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.
Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences, and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity, and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs, and access to employee networks that help you stay connected to what matters to you.
State Street is an equal opportunity and affirmative action employer.
Salary Range:
$115,000 - $201,250 Annual
The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.
Employees are eligible to participate in State Street’s comprehensive benefits program, which includes: our retirement savings plan (401K) with company match; insurance coverage including basic life, medical, dental, vision, long-term disability, and other optional additional coverages; paid-time off including vacation, sick leave, short term disability, and family care responsibilities; access to our Employee Assistance Program; incentive compensation including eligibility for annual performance-based awards (excluding certain sales roles subject to sales incentive plans); and, eligibility for certain tax advantaged savings plans.
Job Application Disclosure:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Who we are looking for
We are looking for a Vice President (VP) for our Private Markets to service clients for our division of Alterative Investment Solutions Group. They will partner with both clients and colleagues to establish the workflow and client deadlines while supervising staff members. They will be responsible for delivering reporting and day-to-day accounting and support for our clients.
Why this role is important to us
The team you will be joining is a part of International Fund Services (IFS), acquired by State Street in July 2002. IFS, also known as Alternative Investment Solutions, is a recognized industry-leading provider of fund accounting, fund administration, and risk services to hedge funds and private credit funds. These services are fully integrated to provide complete end-to-end solutions that span the front-, middle-, and back-office requirements.
What you will be responsible for
As Private Credit Fund Accounting & Administration, VP you will be responsible for:
- Supervising all lower level staff (including Associate 1, Associate 2, Senior Staff, Officer, and AVP).
- Managing client relationships with both client personnel and fund investors.
- Reviewing quarterly and annual financial work paper packages including portfolio schedules, accruals, and PCAP allocations.
- Reviewing quarterly and annual financial statements and footnotes.
- Review and/or preparation of annual tax work paper packages.
- Review and/or preparation of capital calls and distributions, including notices and release merged documents.
- Reviewing monthly bank reconciliations and post journal entries.
- Reviewing quarterly management fee calculations.
- Review and/or preparation of various client related correspondence.
- Work with database team regarding client deliverables such as financial statements, capital calls, and distribution notices.
- Heavy client interaction on a daily basis.
- Coordination of annual audit and tax return preparation with Big 4 accounting firms.
- Review and/or preparation of waterfall and capital account allocations.
- Understand how to navigate through limited partnership agreement.
- Review and/or preparation of estimated tax workpapers.
- Maintain working relationship with all client contacts, including investment professionals, investors, auditors, lawyers, and banking personnel.
- Ensure compliance with investment fund legal documents, i.e. partnership agreement.
- Assist accounting managers to ensure compliance with investment fund agreements and other legal documents.
- Special client projects.
- Manage internal workflow and client deadlines.
During the course of normal day-to-day operation, be responsible for identifying any unusual or potentially suspicious transaction activity and must report and/or escalate in accordance with corporate policy and guidelines detailed in relevant operating procedures.
What we value
- Strong critical thinking, problem solving, and decision-making skills
- Excellent administrative and organizational skills
- Ability to multi-task and work efficiently to meet client deliverables.
Education & Preferred Qualifications
- Bachelor’s degree with accounting
- 8+ years of general ledger accounting or audit experience
- 5+ years of leadership experience
- Previous Financial reporting experience
- Advanced Excel skills (advanced formulas, pivot tables, VLOOKUP).
Additional requirements
- Real Estate, Hedge Fund, or Private Market accounting experience
- Exceptional interpersonal & communication skills
- The ideal candidate will be a well-organized, detail-oriented, analytical individual with exceptional interpersonal and communication skills.
- Candidates must demonstrate the ability to simultaneously handle multiple assignments and pressure while working efficiently to meet client deliverables.
About State Street
What we do. State Street is one of the largest custodian banks, asset managers, and asset intelligence companies in the world. From technology to product innovation, we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading, and investment management to institutional clients.
Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance, and savings plans, among other perks. You’ll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.
Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences, and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity, and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs, and access to employee networks that help you stay connected to what matters to you.
State Street is an equal opportunity and affirmative action employer.
Salary Range:
$115,000 - $201,250 Annual
The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.
Employees are eligible to participate in State Street’s comprehensive benefits program, which includes: our retirement savings plan (401K) with company match; insurance coverage including basic life, medical, dental, vision, long-term disability, and other optional additional coverages; paid-time off including vacation, sick leave, short term disability, and family care responsibilities; access to our Employee Assistance Program; incentive compensation including eligibility for annual performance-based awards (excluding certain sales roles subject to sales incentive plans); and, eligibility for certain tax advantaged savings plans.
Job Application Disclosure:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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Senior Level Administration Coordinator Jobs: Frequently Asked Questions
How do I get a senior level administration coordinator job?
Employers hiring at this level look for candidates who have led administrative functions end to end, not just supported them. Demonstrating that you have owned process improvements, managed vendor relationships, or supervised junior staff gives you a clear edge. Tailoring your resume to show scope, complexity, and measurable outcomes in past roles matters far more than a list of daily tasks.
Which companies hire senior level administration coordinators?
Companies hiring senior level administration coordinators right now include State Street, Advocate Health, and PIMCO, based on current listings on Migrate Mate as of November 2026. Employers at this level tend to be mid-size to large organizations that need experienced professionals to anchor their administrative operations and drive consistency across departments.
Are there remote senior level administration coordinator jobs?
Yes, though availability varies by industry and employer size. About 21% of senior level administration coordinator openings are remote or hybrid as of November 2026, reflecting the growing acceptance of flexible work for experienced administrative professionals who can self-direct and manage stakeholders without close supervision.
What makes an administration coordinator role senior level?
Senior level administration coordinator roles are defined by ownership and complexity. Professionals at this stage are expected to design and improve administrative systems rather than simply follow them, guide junior coordinators, serve as a primary point of contact for leadership, and manage competing priorities across multiple departments or locations without day-to-day direction.
Which industries hire the most senior level administration coordinators?
Senior level administration coordinator roles concentrate in Education, Technology & Software, and Construction & Real Estate, based on current listings on Migrate Mate as of November 2026. These sectors tend to have large, complex operations with high coordination demands, making experienced administrative professionals essential to keeping projects, teams, and executive functions running efficiently.