Senior Level Administrative Specialist Jobs
Senior level administrative specialist jobs put experienced professionals in charge of operational workflows, organizational systems, and the administrative teams or cross-functional projects that keep complex organizations running. Openings cover Technology & Software, Biotechnology & Pharmaceuticals, and Education, with a mix of on-site, remote, and hybrid settings, and employers like 4P Consulting, Truist, and Revolution Medicines hiring at this level now.
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Showing 5 of 25+ Senior Level Administrative Specialist jobs
Where Ambition Meets Innovation
Build a career that matches all your initiative with an impressive dose of innovation. From cutting-edge resources and a collaborative environment to the freedom to make an impact and more, you’ll find the ingredients you need at LPL Financial to shape your success while helping clients pursue their financial goals.
Do you thrive at the center of a fast-moving executive environment where judgment, precision, and anticipation matter? Are you energized by creating order, protecting an executive’s time, and ensuring every meeting, trip, and interaction is thoughtfully prepared? If so, this could be the role for you.
Job Overview:
The Executive Assistant to the CEO is part of a two-person executive support team that provides seamless, high-touch administrative and operational support to LPL’s CEO. Together, the Executive Assistants are accountable for the full scope of support outlined below. The team will establish and periodically adjust primary ownership of individual responsibilities based on business needs, executive priorities, coverage requirements, and individual areas of focus. While one Executive Assistant may have primary ownership of a particular responsibility, both will maintain sufficient knowledge and cross-training to provide effective backup coverage and continuity when needed. Success requires a team-first mindset, clear ownership, disciplined handoffs, exceptional discretion, and shared accountability for one coordinated and responsive support experience.
Responsibilities:
Manage the CEO’s complex calendar, including scheduling, prioritization, conflict resolution, meeting logistics, and timely communication of changes; maintain visibility into commitments and travel.- Manage the CEO’s inbox and correspondence by identifying priority messages, flagging communications from clients and Board members, routing escalations, and responding on the CEO’s behalf within agreed parameters.
- Coordinate complex domestic and international travel, including air, lodging, ground transportation, visas, security coordination, detailed itineraries, and real-time disruption management across multiple time zones.
- Prepare the CEO for internal and external meetings by coordinating prep sessions, gathering and reviewing pre-read materials, researching relevant information, and ensuring materials are complete and available in advance.
- Support Board and executive leadership activities by coordinating schedules, materials, meeting deliverables, conferences, leadership gatherings, and high-touch hospitality with the broader Office of the CEO.
- Prepare, submit, and reconcile executive expenses; maintain organized records and coordinate with Finance and Travel as needed.
- Coordinate approved personal and family administrative needs, including travel, appointments, calendar updates, reimbursements, and annual tax-document coordination.
- Protect the CEO’s time by anticipating needs, identifying opportunities to improve the productivity of travel and meetings, and escalating sensitive matters or material conflicts promptly.
- Partner with the other Executive Assistant to define, document, and periodically adjust primary ownership of responsibilities based on executive priorities, business needs, coverage requirements, and individual areas of focus.
- Maintain cross-training across all core responsibilities, along with documented processes, disciplined handoffs, and continuity plans, to provide effective backup support during PTO, absences, extended-hours coverage, or changing business needs.
- Build trusted relationships with Board members, senior leaders, clients, executive assistants, Corporate Security, Travel, Finance, Events, Facilities, and external partners while handling confidential information with discretion.
What are we looking for?
We’re looking for strong collaborators who deliver exceptional client experiences and thrive in fast-paced, team-oriented environments. Our ideal candidates pursue greatness, act with integrity, and are driven to help our clients succeed. We value those who embrace creativity, continuous improvement, and contribute to a culture where we win together and create and share joy in our work.
Requirements:
10 or more years of progressively responsible executive support experience, including direct support for a CEO, C-suite executive, or similarly senior leader.- Demonstrated experience managing complex calendars, executive inboxes, meeting preparation, and domestic and international travel across multiple time zones.
- Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint; experience with Concur or a comparable expense-management platform.
- Ability to work full-time in the San Diego office and provide responsive support outside standard business hours when business needs, travel disruptions, executive events, or coverage require it.
Core Competencies:
Professional experience handling confidential information, interacting with Board members, clients, and senior leaders, and independently prioritizing competing demands.- Executive judgment and discretion: Makes sound decisions, protects confidentiality, and knows when to act independently or escalate.
- Anticipation and problem solving: Looks ahead, identifies risks and opportunities, and resolves issues before they affect executive priorities.
- Operational excellence: Executes with accuracy, responsiveness, organization, and disciplined follow-through.
- Executive communication and partnership: Communicates clearly and builds trusted relationships across internal and external stakeholders.
Preferences:
- Associate or bachelor’s degree.
- Experience in financial services, a public company, an executive office, or a family-office-style environment.
- Experience supporting Board-facing activities and partnering with corporate security, executive protection, or high-touch travel providers.
- Experience managing both business and approved personal administrative matters.
Pay Range:
Company Overview:
LPL Financial Holdings Inc. (Nasdaq: LPLA) is among the fastest growing wealth management firms in the U.S. As a leader in the financial advisor-mediated marketplace(6) , LPL supports over 32,000 financial advisors and the wealth management practices of approximately 1,100 financial institutions, servicing and custodying approximately $2.3 trillion in brokerage and advisory assets on behalf of approximately 8 million Americans. The firm provides a wide range of advisor affiliation models, investment solutions, fintech tools and practice management services, ensuring that advisors and institutions have the flexibility to choose the business model, services, and technology resources they need to run thriving businesses. For further information about LPL, please visit www.lpl.com.
At LPL, independence means that advisors and institution leaders have the freedom they deserve to choose the business model, services, and technology resources that allow them to run a thriving business. They have the flexibility to do business their way. And they have the freedom to manage their client relationships, because they know their clients best. Simply put, we take care of our advisors and institutions, so they can take care of their clients.
For further information about LPL, please visit www.lpl.com.
Join the LPL team and help us make a difference by turning life’s aspirations into financial realities. Please log in or create an account to apply to this position. Principals only. EOE.
Information on Interviews:
LPL will only communicate with a job applicant directly from an @lplfinancial.com email address and will never conduct an interview online or in a chatroom forum. During an interview, LPL will not request any form of payment from the applicant, or information regarding an applicant’s bank or credit card. Should you have any questions regarding the application process, please contact LPL’s Human Resources Solutions Center at (855) 575-6947.
EAC 5.19.26
Where Ambition Meets Innovation
Build a career that matches all your initiative with an impressive dose of innovation. From cutting-edge resources and a collaborative environment to the freedom to make an impact and more, you’ll find the ingredients you need at LPL Financial to shape your success while helping clients pursue their financial goals.
Do you thrive at the center of a fast-moving executive environment where judgment, precision, and anticipation matter? Are you energized by creating order, protecting an executive’s time, and ensuring every meeting, trip, and interaction is thoughtfully prepared? If so, this could be the role for you.
Job Overview:
The Executive Assistant to the CEO is part of a two-person executive support team that provides seamless, high-touch administrative and operational support to LPL’s CEO. Together, the Executive Assistants are accountable for the full scope of support outlined below. The team will establish and periodically adjust primary ownership of individual responsibilities based on business needs, executive priorities, coverage requirements, and individual areas of focus. While one Executive Assistant may have primary ownership of a particular responsibility, both will maintain sufficient knowledge and cross-training to provide effective backup coverage and continuity when needed. Success requires a team-first mindset, clear ownership, disciplined handoffs, exceptional discretion, and shared accountability for one coordinated and responsive support experience.
Responsibilities:
Manage the CEO’s complex calendar, including scheduling, prioritization, conflict resolution, meeting logistics, and timely communication of changes; maintain visibility into commitments and travel.- Manage the CEO’s inbox and correspondence by identifying priority messages, flagging communications from clients and Board members, routing escalations, and responding on the CEO’s behalf within agreed parameters.
- Coordinate complex domestic and international travel, including air, lodging, ground transportation, visas, security coordination, detailed itineraries, and real-time disruption management across multiple time zones.
- Prepare the CEO for internal and external meetings by coordinating prep sessions, gathering and reviewing pre-read materials, researching relevant information, and ensuring materials are complete and available in advance.
- Support Board and executive leadership activities by coordinating schedules, materials, meeting deliverables, conferences, leadership gatherings, and high-touch hospitality with the broader Office of the CEO.
- Prepare, submit, and reconcile executive expenses; maintain organized records and coordinate with Finance and Travel as needed.
- Coordinate approved personal and family administrative needs, including travel, appointments, calendar updates, reimbursements, and annual tax-document coordination.
- Protect the CEO’s time by anticipating needs, identifying opportunities to improve the productivity of travel and meetings, and escalating sensitive matters or material conflicts promptly.
- Partner with the other Executive Assistant to define, document, and periodically adjust primary ownership of responsibilities based on executive priorities, business needs, coverage requirements, and individual areas of focus.
- Maintain cross-training across all core responsibilities, along with documented processes, disciplined handoffs, and continuity plans, to provide effective backup support during PTO, absences, extended-hours coverage, or changing business needs.
- Build trusted relationships with Board members, senior leaders, clients, executive assistants, Corporate Security, Travel, Finance, Events, Facilities, and external partners while handling confidential information with discretion.
What are we looking for?
We’re looking for strong collaborators who deliver exceptional client experiences and thrive in fast-paced, team-oriented environments. Our ideal candidates pursue greatness, act with integrity, and are driven to help our clients succeed. We value those who embrace creativity, continuous improvement, and contribute to a culture where we win together and create and share joy in our work.
Requirements:
10 or more years of progressively responsible executive support experience, including direct support for a CEO, C-suite executive, or similarly senior leader.- Demonstrated experience managing complex calendars, executive inboxes, meeting preparation, and domestic and international travel across multiple time zones.
- Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint; experience with Concur or a comparable expense-management platform.
- Ability to work full-time in the San Diego office and provide responsive support outside standard business hours when business needs, travel disruptions, executive events, or coverage require it.
Core Competencies:
Professional experience handling confidential information, interacting with Board members, clients, and senior leaders, and independently prioritizing competing demands.- Executive judgment and discretion: Makes sound decisions, protects confidentiality, and knows when to act independently or escalate.
- Anticipation and problem solving: Looks ahead, identifies risks and opportunities, and resolves issues before they affect executive priorities.
- Operational excellence: Executes with accuracy, responsiveness, organization, and disciplined follow-through.
- Executive communication and partnership: Communicates clearly and builds trusted relationships across internal and external stakeholders.
Preferences:
- Associate or bachelor’s degree.
- Experience in financial services, a public company, an executive office, or a family-office-style environment.
- Experience supporting Board-facing activities and partnering with corporate security, executive protection, or high-touch travel providers.
- Experience managing both business and approved personal administrative matters.
Pay Range:
Company Overview:
LPL Financial Holdings Inc. (Nasdaq: LPLA) is among the fastest growing wealth management firms in the U.S. As a leader in the financial advisor-mediated marketplace(6) , LPL supports over 32,000 financial advisors and the wealth management practices of approximately 1,100 financial institutions, servicing and custodying approximately $2.3 trillion in brokerage and advisory assets on behalf of approximately 8 million Americans. The firm provides a wide range of advisor affiliation models, investment solutions, fintech tools and practice management services, ensuring that advisors and institutions have the flexibility to choose the business model, services, and technology resources they need to run thriving businesses. For further information about LPL, please visit www.lpl.com.
At LPL, independence means that advisors and institution leaders have the freedom they deserve to choose the business model, services, and technology resources that allow them to run a thriving business. They have the flexibility to do business their way. And they have the freedom to manage their client relationships, because they know their clients best. Simply put, we take care of our advisors and institutions, so they can take care of their clients.
For further information about LPL, please visit www.lpl.com.
Join the LPL team and help us make a difference by turning life’s aspirations into financial realities. Please log in or create an account to apply to this position. Principals only. EOE.
Information on Interviews:
LPL will only communicate with a job applicant directly from an @lplfinancial.com email address and will never conduct an interview online or in a chatroom forum. During an interview, LPL will not request any form of payment from the applicant, or information regarding an applicant’s bank or credit card. Should you have any questions regarding the application process, please contact LPL’s Human Resources Solutions Center at (855) 575-6947.
EAC 5.19.26
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- Technology & Software
- Biotechnology & Pharmaceuticals
- Education
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Senior Level Administrative Specialist Jobs: Frequently Asked Questions
How do I get a senior level administrative specialist job?
Employers hiring at the senior level look for candidates who have led administrative functions rather than just supported them. Demonstrating ownership of process improvements, vendor or contract management, and cross-departmental coordination sets strong candidates apart. Tailoring your resume to show outcomes you drove, not just tasks you completed, and highlighting any experience supervising staff or onboarding junior colleagues gives you a clear edge at this stage.
Which companies hire senior level administrative specialists?
Companies hiring senior level administrative specialists right now include 4P Consulting, Truist, and Revolution Medicines, based on current listings on Migrate Mate as of November 2026. At this level, hiring tends to concentrate in larger organizations, government agencies, and established enterprises where administrative operations are complex enough to warrant senior-level ownership and leadership.
Are there remote senior level administrative specialist jobs?
Yes, though availability varies by employer and function. About 20% of senior level administrative specialist openings are remote or hybrid as of November 2026, reflecting broader workplace flexibility trends. Senior roles that involve managing in-person teams or overseeing physical office operations are more likely to require an on-site presence than individual-contributor positions at the same level.
What makes an administrative specialist role senior level?
Senior level administrative specialist roles are defined by scope, autonomy, and leadership. At this level, you own entire administrative functions rather than executing individual tasks, often setting policies and procedures others follow. Responsibilities typically include managing complex calendars and budgets, overseeing compliance processes, mentoring junior staff, and serving as a primary liaison between leadership and operational teams.
Which industries hire the most senior level administrative specialists?
Senior level administrative specialist roles concentrate in Technology & Software, Biotechnology & Pharmaceuticals, and Education, based on current listings on Migrate Mate as of November 2026. These sectors tend to have large, structured organizations with layered administrative needs, compliance requirements, and ongoing demand for experienced professionals who can manage operations independently and lead support teams.