California Environmental Voters Jobs Hiring Now
California Environmental Voters is hiring for 6 open roles on Migrate Mate as of July 16, 2026, concentrated in business strategy and biotech & life sciences, with listed salaries up to about $105,000. Migrate Mate updates California Environmental Voters's live openings daily. California Environmental Voters is a nonpartisan environmental advocacy and political organization working to elect pro-environment candidates and advance climate and clean energy policy across California.
Find California Environmental Voters JobsOverview
California Environmental Voters hiring data on Migrate Mate, as of July 16, 2026.
- Open jobs
- 6
- Top team
- Business Strategy
- Seniority
- Mid to senior level
- Work type
- 17% remote or hybrid
- Top location
- Oakland
- Salary range
- $80,000–$105,000
Listed salaries for California Environmental Voters roles on Migrate Mate range from about $80,000 to $105,000 per year across 6 open roles, as of July 16, 2026.
Open Roles at California Environmental Voters
Showing 6 of 6+ California Environmental Voters jobs
Employment Type: Full-Time/Exempt
WHY THIS ROLE, WHY NOW
Climate action doesn't happen without an organization that runs well behind the scenes. EnviroVoters is looking for an operations professional who understands that accurate payroll, contracts, and reliable systems are what make the mission possible. If you take pride in getting the details right and making sure nothing falls through the cracks, this role was built for you.
WHAT MAKES THIS ROLE DISTINCTIVE
- Four-day work week for most of the year with five-day weeks during peak periods.
- A portfolio of 15–25 institutional donors with room to build and shape it strategically
- A direct seat at the table for funder meetings, pitches, and negotiations, with strategic support from the Director of Institutional Giving
- Work that matters — every grant you secure fuels voter organizing, candidate training, and bold climate policy
- Comprehensive benefits package, including health, vision and dental coverage, 401(k) with employer match, 12 days PTO, 12 holidays, a year-end office closure between Christmas and New Year, and additional benefits that support employee well-being and work-life balance.
The Associate Director, Operations is a central role at California Environmental Voters and the Ed Fund, responsible for keeping the organization running smoothly across payroll, finance operations, contracts, facilities, and office administration. This is a hands-on, cross-functional position with a heavy finance operations component, and includes direct supervision of three Executive Assistants. It is well suited for an experienced operations professional who finds satisfaction in building systems, sweating the details, and making the work of an advocacy organization possible behind the scenes.
RESPONSIBILITIES
Payroll Administration
- End-to-End Payroll Processing: Own end-to-end payroll processing in ADP Workforce Now, including regular cycle runs, off-cycle payroll, and adjustments.
- Year-End Payroll Compliance: Lead all year-end payroll processes including W-2 preparation and ACA reporting, ensuring accuracy and timely completion.
- Employee Support & ADP Administration: Serve as primary point of contact for staff payroll questions and ADP system issues; send bi-weekly timecard reminders and follow up on outstanding submissions, ensuring timecards reflect accurate grant allocations across staff.
- Payroll Audit: Conduct ongoing payroll audits covering benefit deductions, system changes, and timesheet data accuracy.
- Physical Payroll: Process and mail physical ADP checks and check stubs as needed.
Finance Operations
Our financial operations are detail-intensive and require careful attention to grant allocations across three legal entities: a 501(c)(3), a 501(c)(4), and PAC activity. Accurate coding and recordkeeping across these entities is an essential requirement of this role.
- Accounts Payable: Create coverslips for vendor invoices with accurate grant and cost center coding, and route through DocuSign for payment approval; download approved invoices, rename files, and send to the Finance partner for payment processing.
- Expense Reimbursements: Process employee expense reimbursements accurately and in accordance with organizational policies.
- Credit Card Program: Maintain the credit card tracking form, ensure proper GL coding, manage receipt collection from staff organization-wide, and complete monthly reconciliation.
- Check Processing: Scan incoming checks, file appropriately, and route to the philanthropy team.
- Finance Coordination: Partner with Finance on GL coding questions and reporting needs; maintain audit-ready records for all financial transactions, including documentation sufficient to support grant reporting.
Contracts & Vendor Management
- Contract Lifecycle Management: Maintain the organizational contract log with renewal and expiration tracking; draft contracts, route for approvals and signatures via DocuSign, and distribute executed copies to relevant parties.
- Vendor Relationships: Manage vendor relationships within scope, serving as the primary operational point of contact for vendor inquiries and coordination.
- Procurement: Oversee procurement of supplies and equipment organization-wide, ensuring cost-effective and timely purchasing.
Business Insurance
- Policy Renewals: Track insurance policy renewals and coordinate the annual renewal process.
- Certificates of Insurance: Maintain certificates of insurance and respond to certificate requests in a timely manner.
- Broker Liaison: Serve as primary liaison with the insurance broker; escalate coverage questions or issues as needed.
Office Administration/Facilities
- Facilities Coordination: Manage day-to-day facilities needs across five offices, including relationships with landlords, building management, WeWork contacts, property managers, and sub-tenants.
- Lease Management: Serve as the primary operational point of contact for the Oakland, Sacramento, and Los Angeles office leases, tracking key dates and coordinating with leadership as needed.
- Equipment & Inventory: Maintain the organization’s equipment inventory including laptop provisioning and tracking; coordinate maintenance of office equipment and manage office supply inventories across all locations.
- Employee Recognition: Coordinate the organization’s employee recognition program, including acknowledging staff birthdays and work anniversaries.
- Receive deliveries; sort and distribute incoming correspondence.
Team Leadership
- Executive Assistant Supervision: Serve as the reporting manager for three Executive Assistants, providing performance management, professional development support, and guidance on organizational policies and priorities. Day-to-day work direction for executive support functions comes from the executives they serve; this role ensures consistency, coverage, and staff wellbeing across the EA team.
- Director Support: Partner with the Director of People and Culture on tracking and execution of team and organizational priorities, managing multiple projects simultaneously and ensuring projects and deliverables stay on track from initiation through completion.
- Interpersonal Effectiveness: Bring strong interpersonal skills and emotional intelligence to a team that interfaces constantly with each other, with senior leadership, and cross-functional staff.
WHAT WE NEED FROM YOU
- Project Management: You can manage multiple projects simultaneously, keep work on track across competing deadlines, and bring the follow-through to see things from initiation through completion.
- Attention to detail and quality assurance: You hold a high bar for accuracy in your own work and in the work that flows through you — catching errors before they become problems and understanding that precision in payroll, finance, and contracts is important.
- Discretion and good judgment: You handle sensitive payroll, financial, and personnel information with confidentiality and professionalism.
- People management: Demonstrated experience directly supervising at least one staff member, including setting expectations, providing feedback, and supporting professional development.
- Proactive communication: You follow through reliably, keep stakeholders informed, and flag issues early rather than waiting to be asked.
- Collaborative spirit: You work well across teams and functions, build trust with colleagues at all levels, and approach your work with a service orientation.
- Adaptability: You stay composed when priorities shift, pivot quickly, and bring a solutions-oriented mindset to unexpected challenges.
- Mission alignment: You don't need to come from the nonprofit sector, but you bring a genuine interest in environmental and climate justice and an ability to thrive in a fast-moving, resource-conscious environment.
WHAT ELSE YOU SHOULD KNOW
EnviroVoters and EnviroVoters Ed Fund has a deep commitment to equity and fostering a culture of inclusion. We invite and encourage applications from all qualified individuals, including those from groups traditionally underrepresented in employment, who may contribute to further diversifying our organization.
Employment Type: Full-Time/Exempt
WHY THIS ROLE, WHY NOW
Climate action doesn't happen without an organization that runs well behind the scenes. EnviroVoters is looking for an operations professional who understands that accurate payroll, contracts, and reliable systems are what make the mission possible. If you take pride in getting the details right and making sure nothing falls through the cracks, this role was built for you.
WHAT MAKES THIS ROLE DISTINCTIVE
- Four-day work week for most of the year with five-day weeks during peak periods.
- A portfolio of 15–25 institutional donors with room to build and shape it strategically
- A direct seat at the table for funder meetings, pitches, and negotiations, with strategic support from the Director of Institutional Giving
- Work that matters — every grant you secure fuels voter organizing, candidate training, and bold climate policy
- Comprehensive benefits package, including health, vision and dental coverage, 401(k) with employer match, 12 days PTO, 12 holidays, a year-end office closure between Christmas and New Year, and additional benefits that support employee well-being and work-life balance.
The Associate Director, Operations is a central role at California Environmental Voters and the Ed Fund, responsible for keeping the organization running smoothly across payroll, finance operations, contracts, facilities, and office administration. This is a hands-on, cross-functional position with a heavy finance operations component, and includes direct supervision of three Executive Assistants. It is well suited for an experienced operations professional who finds satisfaction in building systems, sweating the details, and making the work of an advocacy organization possible behind the scenes.
RESPONSIBILITIES
Payroll Administration
- End-to-End Payroll Processing: Own end-to-end payroll processing in ADP Workforce Now, including regular cycle runs, off-cycle payroll, and adjustments.
- Year-End Payroll Compliance: Lead all year-end payroll processes including W-2 preparation and ACA reporting, ensuring accuracy and timely completion.
- Employee Support & ADP Administration: Serve as primary point of contact for staff payroll questions and ADP system issues; send bi-weekly timecard reminders and follow up on outstanding submissions, ensuring timecards reflect accurate grant allocations across staff.
- Payroll Audit: Conduct ongoing payroll audits covering benefit deductions, system changes, and timesheet data accuracy.
- Physical Payroll: Process and mail physical ADP checks and check stubs as needed.
Finance Operations
Our financial operations are detail-intensive and require careful attention to grant allocations across three legal entities: a 501(c)(3), a 501(c)(4), and PAC activity. Accurate coding and recordkeeping across these entities is an essential requirement of this role.
- Accounts Payable: Create coverslips for vendor invoices with accurate grant and cost center coding, and route through DocuSign for payment approval; download approved invoices, rename files, and send to the Finance partner for payment processing.
- Expense Reimbursements: Process employee expense reimbursements accurately and in accordance with organizational policies.
- Credit Card Program: Maintain the credit card tracking form, ensure proper GL coding, manage receipt collection from staff organization-wide, and complete monthly reconciliation.
- Check Processing: Scan incoming checks, file appropriately, and route to the philanthropy team.
- Finance Coordination: Partner with Finance on GL coding questions and reporting needs; maintain audit-ready records for all financial transactions, including documentation sufficient to support grant reporting.
Contracts & Vendor Management
- Contract Lifecycle Management: Maintain the organizational contract log with renewal and expiration tracking; draft contracts, route for approvals and signatures via DocuSign, and distribute executed copies to relevant parties.
- Vendor Relationships: Manage vendor relationships within scope, serving as the primary operational point of contact for vendor inquiries and coordination.
- Procurement: Oversee procurement of supplies and equipment organization-wide, ensuring cost-effective and timely purchasing.
Business Insurance
- Policy Renewals: Track insurance policy renewals and coordinate the annual renewal process.
- Certificates of Insurance: Maintain certificates of insurance and respond to certificate requests in a timely manner.
- Broker Liaison: Serve as primary liaison with the insurance broker; escalate coverage questions or issues as needed.
Office Administration/Facilities
- Facilities Coordination: Manage day-to-day facilities needs across five offices, including relationships with landlords, building management, WeWork contacts, property managers, and sub-tenants.
- Lease Management: Serve as the primary operational point of contact for the Oakland, Sacramento, and Los Angeles office leases, tracking key dates and coordinating with leadership as needed.
- Equipment & Inventory: Maintain the organization’s equipment inventory including laptop provisioning and tracking; coordinate maintenance of office equipment and manage office supply inventories across all locations.
- Employee Recognition: Coordinate the organization’s employee recognition program, including acknowledging staff birthdays and work anniversaries.
- Receive deliveries; sort and distribute incoming correspondence.
Team Leadership
- Executive Assistant Supervision: Serve as the reporting manager for three Executive Assistants, providing performance management, professional development support, and guidance on organizational policies and priorities. Day-to-day work direction for executive support functions comes from the executives they serve; this role ensures consistency, coverage, and staff wellbeing across the EA team.
- Director Support: Partner with the Director of People and Culture on tracking and execution of team and organizational priorities, managing multiple projects simultaneously and ensuring projects and deliverables stay on track from initiation through completion.
- Interpersonal Effectiveness: Bring strong interpersonal skills and emotional intelligence to a team that interfaces constantly with each other, with senior leadership, and cross-functional staff.
WHAT WE NEED FROM YOU
- Project Management: You can manage multiple projects simultaneously, keep work on track across competing deadlines, and bring the follow-through to see things from initiation through completion.
- Attention to detail and quality assurance: You hold a high bar for accuracy in your own work and in the work that flows through you — catching errors before they become problems and understanding that precision in payroll, finance, and contracts is important.
- Discretion and good judgment: You handle sensitive payroll, financial, and personnel information with confidentiality and professionalism.
- People management: Demonstrated experience directly supervising at least one staff member, including setting expectations, providing feedback, and supporting professional development.
- Proactive communication: You follow through reliably, keep stakeholders informed, and flag issues early rather than waiting to be asked.
- Collaborative spirit: You work well across teams and functions, build trust with colleagues at all levels, and approach your work with a service orientation.
- Adaptability: You stay composed when priorities shift, pivot quickly, and bring a solutions-oriented mindset to unexpected challenges.
- Mission alignment: You don't need to come from the nonprofit sector, but you bring a genuine interest in environmental and climate justice and an ability to thrive in a fast-moving, resource-conscious environment.
WHAT ELSE YOU SHOULD KNOW
EnviroVoters and EnviroVoters Ed Fund has a deep commitment to equity and fostering a culture of inclusion. We invite and encourage applications from all qualified individuals, including those from groups traditionally underrepresented in employment, who may contribute to further diversifying our organization.
Job Roles at California Environmental Voters
Working at California Environmental Voters
California Environmental Voters's 6 open roles are mid to senior level, and about 17% are remote or hybrid. The most active teams are business strategy, biotech & life sciences, and business analysis. California Environmental Voters is an environmental advocacy organization focused on political strategy, candidate endorsements, and policy campaigns aimed at advancing environmental protections throughout California. The organization works across legislative, electoral, and grassroots channels, with roles spanning administrative support, operations, and program leadership. Most California Environmental Voters roles are based in Oakland, with some in Sacramento and Los Angeles.
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Browse jobs by roleCalifornia Environmental Voters Jobs: Frequently Asked Questions
How many jobs is California Environmental Voters hiring for right now?
California Environmental Voters is hiring for 6 open roles on Migrate Mate as of July 16, 2026, updated daily, concentrated in business strategy and biotech & life sciences. Migrate Mate pulls the latest postings from California Environmental Voters so the count reflects what is actively open, not archived or filled positions.
What kinds of roles does California Environmental Voters hire for?
The most active teams are business strategy, biotech & life sciences, and business analysis. California Environmental Voters hires across operations, administrative support, and program leadership functions. Recent openings have included roles such as Executive Assistant and Associate Director of Operations, reflecting a mix of coordination and senior management positions. Most postings are mid to senior level.
Are California Environmental Voters jobs remote or in-person?
Mostly on-site. About 17% of California Environmental Voters's open roles on Migrate Mate are remote or hybrid as of July 16, 2026, with the rest based in Oakland. Each California Environmental Voters listing shows its work location so you can filter before applying.
How do I apply to a job at California Environmental Voters?
Find a California Environmental Voters role on Migrate Mate, then follow the listing through to California Environmental Voters's own application process on its careers page. California Environmental Voters manages its own hiring directly, including application review, interviews, and offers. Migrate Mate does not accept or forward applications on the organization's behalf.
What do California Environmental Voters jobs pay?
Listed salaries for California Environmental Voters roles on Migrate Mate range from about $80,000 to $105,000 per year as of July 16, 2026, with most postings at mid to senior level. Exact pay is set by California Environmental Voters and shown on each listing.
Does California Environmental Voters hire entry-level?
Most of California Environmental Voters's open roles on Migrate Mate are mid to senior level as of July 16, 2026. Entry-level openings are limited. Check individual California Environmental Voters listings for stated experience requirements.
Where is California Environmental Voters hiring?
Most California Environmental Voters roles are based in Oakland, with some in Sacramento and Los Angeles, and about 17% offer remote or hybrid work as of July 16, 2026. Migrate Mate shows the location on each listing.