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Purpose of Classification

The purpose of this classification is to serve as an administrative officer to assist the Director of Utilities in managing engineering personnel and activities for the Utility Department and the City, including project management, Capital Improvement Program (CIP) projects, contracts, design, construction, inspections, locations, CADD/GIS, civil, environmental, electrical, and industrial pretreatment programs. This position will assist in overall leadership of the Engineering staff and is responsible for planning and coordinating with other utility divisions and City departments and will provide oversight for consulting engineering firms and requires individuals with great initiative and independent judgement.

Essential Functions

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Supervises, directs, engages, and evaluates assigned staff, processing employee concerns and problems, directing work, mentoring, counseling, engaging, disciplining and providing timely performance feedback. Coordinates daily work activities; organizes, prioritizes, and assigns work; monitors status of work, Serves in a leadership role to supervise, provide guidance, training and mentorship to the technical and engineering professionals in the Utility Department; resolves complex engineering and construction related issues; provides direction, advice, and engineering expertise; meets regularly with the Utilities Director and Deputy Director and provides updates to management. Areas of work and supervision include raw water supply and transmission; water treatment; potable water distribution; sanitary sewer collection; wastewater pumping; stormwater drainage; reclaimed water distribution; electrical, instrumentation, and control; development and redevelopment projects; neighborhood improvements; and Capital Improvement Program (CIP) projects.

Division Manager responsible for keeping the Utilities Capital Improvement Program (CIP) projects on track and supervising personnel in the related areas. Duties include development and preparation of scope of service, request for proposals, invitations to bid for all CIP and construction related Utility projects, including construction engineering and inspection consultant contracts, project management, planning new projects, negotiating fees, overseeing design development, plan review, managing and coordinating construction activities, and updating Utilities design and construction standards. Work is performed independently with general direction, working from broad goals, objectives, and policies. Have the ability to help in master planning efforts and basing decisions on condition assessment, risk of failure, consequence of failure methodology, and making data driven decisions for prioritizing multi-year CIP program and associated projected costs. Coordinates Engineering division work activities; organizes and prioritizes workload; prioritizes work assignments; monitors status of work in progress; inspects completed work; and troubleshoots problem situations. Evaluates and manages resource allotment for funding as well as project management personnel. Oversees engineering, plan review, inspections, locations, CADD/GIS, environmental, and industrial pretreatment programs.

Supervises, directs, and evaluates assigned staff; processes employee concerns and performs counseling and discipline as needed; interviews candidates for employment; makes hiring recommendations; and coordinates training activities and professional development.

Documents and oversees utilities system maps and as-built drawings in hard copy, AutoCAD, GIS, and other formats.

Communicates with the Department Director, Deputy Director, Managers, employees, other departments, engineers, developers, contractors, consultants, inspectors, regulatory agencies, vendors, customers, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.

Performs administrative functions associated with department operations; develops/implements long and short-term plans, goals, and objectives; develops, updates, and implements policies and procedures; develops, implements and manages funding for engineering projects and programming of fiscal year funding, appropriations, encumbrances, fund transfers for projects and closure of project accounts per established City procurement procedures. Assists with annual operating budget and CIP budget development; reviews/approves payment requisitions, invoices, and payroll documents; prepares agenda items for presentation to City Commission; coordinates emergency preparation, plans, contingencies, damage assessment, and response to potential disasters.

Coordinates procurement of equipment and contracted services; researches new products, systems, and materials; obtains pricing from contractors and suppliers; prepares specifications for materials, equipment, and services; writes, prepares, and reviews bid documents/specifications; recommends award of contracts; ensures contract compliance for all contracts and specifications.

Coordinates utility infrastructure review for Developer projects and works closely with Public Works and Development services engineering and permitting staff as needed to ensure utility infrastructure design and construction meets Utility standard details and best practices.

Compiles or monitors various administrative and statistical data pertaining to departmental operations; performs research as needed; makes applicable calculations; analyzes data and identifies trends; prepares or generates reports; maintains records.

Prepares or completes various forms, reports, correspondence, change orders, budget documents, performance appraisals, agenda items, or other documents.

Receives and maintains as needed various forms, reports, correspondence, requisitions, purchase orders, invoices, budget reports, equipment submittals, payroll timesheets, vehicle maintenance requests, accident reports, contract documents, master plans, comprehensive plans, union agreements, codes, regulations, standards, manuals, maps, reference materials, or other documentation; reviews, completes, processes, implements, forwards or retains as appropriate.

Operates a computer to enter, retrieve, review or modify data; utilizes word processing, spreadsheet, database, project management systems, e-mail, or other software programs.

Communicates via telephone and/or two-way radio; provides information, guidance, and assistance; takes and relays messages.

Responds to complaints and questions related to department operations; provides information, researches problems, and initiates problem resolution.

Provides education, information, and outreach to the community; meets with homeowner groups and community organizations; communicates the City Commission's vision and mission; gives speeches and presentations; prepares/distributes educational materials.

Attends City Commission meetings or other meetings; serves on committees as needed; gives speeches or presentations as needed on utility infrastructure and engineering design and construction.

Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate.

ADDITIONAL FUNCTIONS

Operates a motor vehicle to conduct work activities.

Performs clerical tasks, which may include answering the telephone and recording messages, sending/receiving faxed documents, or copying documents.

Provides assistance or coverage to other employees and management as needed.

Performs other related duties as required.

Minimum Qualifications

• Bachelor’s degree from an accredited college or university in Civil Engineering, Environmental Engineering, Electrical Engineering, or closely related field; and
• Minimum of ten (10) years previous experience and/or training in utility engineering, design, construction, project management, and utility administrative operations; and
• Must possess and maintain a valid State of Florida Professional Engineer (P.E.) license; and
• Must possess [or be able to obtain within fourteen (14) days of hire] and maintain a valid Florida driver’s license; and

Supplemental Information

COMMUNICATION COMPETENCIES

Ability to effectively communicate and maintain collaborative working relationships with the Department Director, Deputy Director, Managers, peers, other departments, contractors, consultants, outside agencies, and all other stakeholders as needed to coordinate work activities, review status of work, exchange information, and/or resolve problems.

Accurately and expeditiously receives and delivers messages and information to the appropriate individuals.

Ability to prepare accurate and thorough written records and reports.

Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal direction.

Ability to understand and quickly and accurately follow brief oral and written instructions on complex matters.

KNOWLEDGE, SKILLS AND ABILITIES

Demonstrated knowledge of raw water supply and transmission, water treatment, potable water distribution, sanitary sewer collection, wastewater pumping, stormwater drainage, and reclaimed water distribution systems; piping; processes; equipment; electrical, instrumentation, and control.

Demonstrated knowledge of the federal, state, and local environmental regulations regarding water, wastewater, stormwater and reuse systems.

Demonstrated experience and understanding of engineering principles and project management processes to track and evaluate projects and employee performance.

Demonstrated understanding of hydraulic modeling software and ability to oversee work by consultants, engineers, and assigned staff.

Experience with and ability to comply with outside agency regulations and permits required to complete utility projects.

Ability to successfully manage large utility improvement and construction projects.

Experience in project planning, design, permitting, bidding, and construction management.

Experience in CIP program planning based on master planning and condition assessment, projecting cost and developing a multi-year CIP program based on Risk and Consequence of failure data and prioritization criteria.

Ability to be a positive role model and provide effective mentoring and leadership.

Ability to effectively supervise assigned staff and to expeditiously resolve employee issues and concerns.

Ability to successfully develop collaborative working relationships with the Department Director, Deputy Director, Managers, peers, assigned staff, other departments, contractors, consultants, outside agencies, and all other stakeholders.

PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements: Tasks require the ability to perceive and discriminate visual cues or signals. Tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed in usual office conditions with rare exposure to adverse environmental conditions.

The City of Boynton Beach, Florida, is an Equal Opportunity Employer (EEO) and Affirmative Action Employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications).

Title I of the Americans with Disabilities Act (ADA) protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he/she has a physical or mental impairment that substantially limits a major life activity. The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the ADA, the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.

VETERANS' PREFERENCE:
Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City’s hiring process. Additionally, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment by the City.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. Part-time employees who work an average of __ hours per week over the course of a year, receive benefits on a pro-rated basis. To learn more details, visit our benefits page.