FUSS & O'NEILL Jobs Hiring Now

Description

Key Responsibilities

• Provide administrative support to project managers and office leadership.
• Manage calendars, schedules, priorities, and internal/external communications.
• Prepare, edit, format, and perform quality reviews of reports, specifications, proposals, presentations, and other project documents.
• Coordinate proposal development, including formatting, compliance reviews, document assembly, and submission support.
• Assist with project setup, data entry, and maintenance within Deltek Vantagepoint.
• Plan and coordinate meetings, prepare agendas, capture meeting minutes, and track action items.
• Support day-to-day office operations, including phones, mail, supplies, catering, and office logistics.
• Help identify opportunities to improve administrative processes through technology, automation, and AI-enabled tools.
• Partner with technical staff to ensure project documentation is accurate, organized, and delivered on schedule.

Skills, Knowledge and Expertise

• High school diploma required; Associate degree or higher preferred.
• Experience in providing administrative or project coordination support in a professional office environment.
• Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Comfortable learning and utilizing business software such as Deltek Vantagepoint and emerging AI productivity tools.
• Excellent written and verbal communication skills.
• Outstanding organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while meeting deadlines.
• Self-starter who works independently while collaborating effectively with a team.
• Strong problem-solving skills and a customer-service mindset.

• Experience supporting engineering, architecture, consulting, or professional services teams.
• Experience coordinating proposals, technical reports, or client deliverables.

Why You’ll Love Working with Us

• Schedule Flexibility: Customize your work schedule to fit your life.
• Health & Wellness: Comprehensive health benefits to keep you and your family healthy.
• Continuous Learning: Access to online courses, conferences, and learning materials to fuel your professional growth.
• Paid Time Off: Take the time you need to recharge with our generous paid time off policy.
• Career Advancement: Clear paths for promotions and the opportunity to take on new challenges.
• Fun Team Culture: Regular team-building activities, happy hours, and company outings.

About Fuss & O'Neill

Our hiring process