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Job Title: Project Manager
Department: Architecture
Reports to: Managing Director/Studio Director
FLSA Status: Exempt

GENERAL SUMMARY
The Project Manager is responsible for the comprehensive leadership, management, and execution of architectural projects from initial client engagement through project closeout. This role serves as the primary point of accountability for project performance, including design quality, technical execution, client satisfaction, financial performance, schedule adherence, and team coordination.

The Project Manager oversees all phases of the architectural process, including pre-design, schematic design, design development, construction documentation, permitting, bidding, and construction administration. This position ensures projects are delivered in alignment with client objectives, firm standards, contractual obligations, regulatory requirements, and profitability targets.

The Project Manager works closely with management, clients, consultants, and internal team members to ensure seamless coordination, proactive problem-solving, and successful project outcomes.

SUPERVISORY RESPONSIBILITIES
The Project Manager oversees the work of architectural staff assigned to projects.

ESSENTIAL DUTIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skill, and/or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Core duties and responsibilities include the following. Other duties may be assigned.

Project Leadership and Management

• Serve as the project manager responsible for overall project delivery, execution, and performance

• Develop and maintain project work plans, schedules, milestones, and deliverables

• Monitor project scope, budget, schedule, and staffing to ensure alignment with contractual and financial objectives

• Identify potential project risks and implement mitigation strategies

• Lead internal project kickoff meetings and establish project execution plans

• Provide regular project status updates to firm leadership and stakeholders

• Manage multiple projects concurrently, ensuring consistent quality and timely delivery

Client Relationship Management

• Serve as the primary point of contact for clients throughout the project lifecycle

• Establish and maintain strong, professional relationships with clients, developers, and stakeholders

• Lead client meetings, presentations, and design reviews

• Clearly communicate project progress, schedule, scope changes, and budget implications

• Manage client expectations and proactively address concerns

• Support business development efforts, including participation in proposals, interviews, and client presentations

Design Leadership and Oversight

• Lead the development and execution of architectural design concepts aligned with project goals and client vision

• Ensure design solutions meet functional, aesthetic, budgetary, and regulatory requirements

• Provide design direction and technical guidance to project team members

• Review drawings and models to ensure design intent is accurately executed

• Collaborate with interior designers, planners, and technical specialists to ensure cohesive project design

Technical Oversight and Documentation

• Oversee the preparation and coordination of architectural drawings and construction documents

• Ensure construction documents are complete, coordinated, and compliant with applicable building codes, zoning ordinances, accessibility requirements, and regulatory standards

• Review drawings and specifications for technical accuracy, constructability, and quality control

• Ensure adherence to drafting and documentation standards

• Facilitate internal and external quality assurance and quality control reviews

Consultant Coordination

• Select, coordinate, and manage external consultants, including, structural engineers, mechanical, electrical, and plumbing (MEP) engineers, civil engineers, landscape architects, code consultants, and specialty consultants

• Ensure consultant work is fully integrated and coordinated with architectural design

• Review consultant deliverables for consistency, completeness, and alignment with project objectives

• Facilitate coordination meetings and resolve conflicts between disciplines

Financial Management and Project Profitability

• Develop and manage project budgets and staffing plans

• Monitor project financial performance, including labor utilization, expenses, and profitability

• Review and approve project timesheets and labor allocations

• Track project costs and identify variances from budget

• Prepare and review client invoices in coordination with accounting

• Monitor accounts receivable and assist with collections as necessary

• Manage scope changes and prepare additional services proposals when required

Construction Administration

• Oversee construction administration services, including, reviewing shop drawings, submittals, and samples; responding to Requests for Information (RFIs); preparing supplemental instructions and clarifications; conducting site visits and field observations; and monitoring construction progress for conformance with design intent

• Assist in resolving construction related issues and coordinating with contractors and consultants

• Support project closeout, including punch lists and final documentation

Regulatory and Permitting Coordination

• Coordinate with local jurisdictions and regulatory agencies to secure approvals and permits

• Ensure project compliance with building codes, zoning ordinances, life safety codes, and accessibility requirements

• Address plan review comments and revise documents as necessary

Internal Coordination and Communication

• Facilitate effective communication among project team members and firm leadership

• Coordinate project schedules, staffing, and resource allocation

• Maintain organized project files, documentation, and correspondence

• Ensure compliance with firm policies, standards, and procedures

REQUIRED SKILLS AND ABILITIES

• Advanced knowledge of architectural design, detailing, and construction methods

• Strong understanding of building systems, materials, and construction processes

• Comprehensive knowledge of construction documents and specifications

• Thorough understanding of applicable building codes, zoning regulations, and accessibility requirements

• Ability to review and coordinate complex technical drawings

• Strong project planning, organizational, and time management skills

• Ability to manage multiple projects simultaneously

• Strong financial management and budgeting skills

• Ability to monitor and maintain project schedules and profitability

• Ability to anticipate project challenges and implement effective solutions

• Strong leadership and team management abilities

• Ability to mentor and guide architectural staff

• Excellent communication, presentation, and interpersonal skills

• Ability to effectively interact with clients, consultants, contractors, and internal teams

• Strong problem-solving and decision-making skills

• Proficiency in the following software is required: Autodesk Revit (advanced proficiency required); AutoCAD; Bluebeam Revu; and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Project management software (such as Deltek, Vantagepoint, or similar) preferred

• Familiarity with the following is preferred: BIM coordination tools (Navisworks or similar) and Adobe Creative Suite (Photoshop, InDesign)

• Maintains a professional presence during virtual meetings. When participating in meetings through Microsoft Teams or other video conferencing platforms, employees are expected to be on camera unless otherwise approved or circumstances prevent camera use

EDUCATION AND EXPERIENCE

• Bachelor’s or Master's degree in Architecture

• Professional licensure as a Registered Architect preferred (or ability to obtain licensure)

• Minimum of 10–20 years of professional experience

• Demonstrated experience managing architectural projects of varying size and complexity

• Experience managing rollout, commercial, mixed-use, multi-family, or institutional projects preferred

WHY YOU'LL WANT TO WORK AT GF
Join a team where you can contribute and grow your career without limits. At GF, you’ll help build community through meaningful work while shaping your professional growth and career path. Our team brings together diverse talents and backgrounds, creating an environment where you can explore fresh ideas, navigate new challenges, and adapt as your career and goals evolve. From our 4½-day workweek and comprehensive benefits to intentional mentorship and career development, GF provides an environment where growth, balance, and job satisfaction go hand in hand.

CAREER PROGRESSION
We are passionate about supporting your career progression and professional growth. GF maintains a career progression framework that illustrates typical advancement in both title and responsibility. During the annual performance review process, and at other appropriate times, we will discuss the skills, experience, and competencies that may be demonstrated to achieve the next level position.

Career progression is not prescriptive. Advancement is based on a combination of demonstrated capability, technical and interpersonal skills, experience, initiative, attitude, performance, and overall contribution to the firm. We encourage open, direct, and ongoing conversations with your manager regarding your career goals and professional development.

We also recognize that not every employee aspires to continued upward advancement. If you are content in your current role, we are committed to supporting your growth through expanded responsibilities, new challenges, and horizontal development opportunities that allow you to remain engaged, challenged, and professionally fulfilled while maintaining your current level.

BENEFITS
Health and Wellness Support
We prioritize the well-being of our team members through comprehensive medical, dental, and vision plans, along with a generous Firm contribution to health savings accounts. Other programs that further emphasizes our dedication to the holistic health of our employees include: voluntary short- and long-term disability; voluntary life insurance; accident, critical illness, and hospital indemnity benefits; monthly wellness reimbursements; telehealth benefits; mental health counseling; employee assistance programs; Medicare transition services; and financial wellness benefits.

Professional Development Opportunities
Dedication to continued learning is ingrained in our culture. Our tuition reimbursement program empowers employees to pursue continuous learning, enhancing their education and skill sets to excel in their careers. Mentorship opportunities and benefits such as paid membership to a professional organization and opportunities for selection into our Next Generation Leadership Training or Associates and Directors Program further supports the growth and development of our team.

Ownership and Prosperity
As an ESOP company, GF takes pride in offering every team member a stake in our success. Through the Employee Stock Ownership Plan, our employees benefit from shared company prosperity, creating a culture of shared goals and achievements. You fund your 401(k) through paycheck deferrals, and GF matches your deferrals into the ESOP with shares of company stock.

Work-Life Integration
We understand the importance of Work-Life Balance. Our commitment to flexible work schedules, paid time off, paid holidays, half-day Fridays, and paid parental leave allows our team members to achieve professional success while maintaining a fulfilling personal life.

EQUAL EMPLOYMENT OPPORTUNITY (EEO)
We are an equal opportunity employer and are committed to fostering a diverse, inclusive, and respectful workplace. All employment decisions are made without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship status, disability, medical condition, genetic information, marital status, familial status, partnership status, protected veteran status, uniformed service member status, or any other status protected by applicable federal, state, or local law.

PAY TRANSPARENCY
Where required by applicable law, the pay range for this position is provided in the job posting. Compensation is determined based on a variety of factors including, but not limited to, skills, experience, education, internal equity, geographic location, and business needs. This position may also be eligible for discretionary bonuses and or benefits in accordance with applicable plans and policies.

PAYROLL
Employees paid on a bi-weekly basis, consisting of 26 pay periods annually, and is issued in arrears. Direct deposit is available.

AT-WILL EMPLOYMENT
Employment with GF is at will, which means that either the employee or GF may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law. Nothing in this job description or posting creates a contract of employment or alters the at-will nature of employment.

WORK ENVIRONMENT
Work may be performed in a standard office setting, onsite at client locations, and or on active construction or project sites. Work environments may include exposure to weather conditions, uneven terrain, construction equipment, and other site-related conditions.

PHYSICAL DEMANDS
This position requires sufficient physical ability, with or without reasonable accommodation, to perform essential job functions. These may include sitting or standing for extended periods; walking on uneven surfaces; stooping, bending, kneeling, crouching, reaching, and twisting; lifting, carrying, pushing, and or pulling light to moderate amounts of weight; operating office and field equipment requiring repetitive hand movement and fine motor coordination; communicating verbally and in writing; visual acuity within normal range with or without correction; and hearing within normal range with or without correction. This position may require physical mobility on and around active construction sites before and after installation of infrastructure and site improvements.

REASONABLE ACCOMMODATION
We are committed to providing reasonable accommodations to qualified individuals with disabilities and to applicants throughout the hiring process. If you require a reasonable accommodation to apply for a position or to perform essential job functions, please notify us. Reasonable accommodations may include modifications to the application process, work procedures, equipment, or work environment, in accordance with applicable law.

BACKGROUND CHECK
Employment may be contingent upon successful completion of a background check, reference check, and or drug screening, consistent with applicable federal, state, and local laws, including fair chance and ban-the-box requirements.

SAFETY & COMPLIANCE
Employees are required to comply with all Company and client on-site safety policies and procedures. Personal protective equipment (PPE) may be required when working on construction or project sites.

WORK AUTHORIZATION
Applicants must be legally authorized to work in the United States. GF participates in E-Verify and will verify employment eligibility in accordance with federal law.

HARASSMENT-FREE WORKPLACE
We are committed to maintaining a professional work environment free from discrimination, harassment, retaliation, and inappropriate conduct. All employees are expected to uphold these standards and will attend annual harassment prevention training.

DISCLAIMER
This job description is not intended to be an exhaustive list of duties, responsibilities, or qualifications and may be modified at any time to meet business needs.

Thank you for your interest in applying for a position at GF. We appreciate you taking the time to submit your information. Our team will review your qualifications, and if your skills and experience align with the needs of the role, a member of our recruitment team will reach out to begin the next steps in the process. We look forward to reviewing your information.