ITG Brands Jobs Hiring Now

Location
District of Columbia
City
Washington
Role Type
Permanent
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ITG Brands is the third-largest tobacco company in the USA with offerings of some of the most well-known cigarette, cigar, and e-vapor brands. As a member of the globally recognized Imperial Brands PLC family, we are a forward-thinking partner with operational integrity.

ITG Brands is committed to putting consumers at the center of what we do, while creating an innovative workplace where inclusion, creativity, and bold thinking drive progress. This empowers us to bring our true selves to work, to collaborate more effectively through showing our passion and being confident to bring new ideas to the table.

We are not afraid to seize opportunities and make things happen – both individually and collaboratively. We strive to exceed expectations by seeing things differently and doing things differently. This truly is a place where we all share a challenger mindset which drives our success.

What You Will Do

• JOB SUMMARY

Under general supervision, responsible for providing administrative support managing complex schedules, handling diverse organizational tasks, and coordinating intricate travel arrangements, all while maintaining keen attention to detail, discretion, and sensitivity to confidential information.

• WHAT YOU WILL DO

Schedule Management:
Manage and coordinate complex calendars for multiple individuals, prioritizing and scheduling meetings, appointments, and events.

Anticipate scheduling conflicts and proactively suggest alternative solutions.

Ensure individuals are well-prepared for meetings, including providing agendas, background information, and briefing materials.

Manages requests and inquiries independently, demonstrating sound judgment and decision-making aligned with stakeholder needs

Travel Arrangements:
Arrange and coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.

Ensure all travel arrangements align with corporate travel policies and meet the executives’ preferences.

Manage visa applications and ensure compliance with international travel requirements.

Expense Management

Processes expenses, invoices, purchase orders, and ad hoc payment requests, thoroughly verifying the accuracy of invoices before presenting them for final approval.

Meeting & Event Support:
Organize and prepare for meetings, including gathering and preparing materials, setting up conference rooms, and handling logistics.

Prepares and distributes agendas, records and circulates meeting minutes, and ensures follow-up on action items until completion

Greets and welcomes internal and external guests, maintaining a professional and courteous atmosphere

Project managing key events for the Leadership Team

Supports event planning and coordination for corporate events, executive off-sites, and team-building activities.

Collaborates with other departments to ensure cross-functional coordination of events.

Confidentiality and Discretion:
Handles confidential matters with a high level of professionalism, discretion, and confidentiality

Ensures compliance with all company policies and legal requirements regarding confidentiality and data protection.

Office & Relationship Management

Maintain a well-organized office environment, including managing supplies and coordinating with facilities for any necessary support.

Provide backup support to other administrative staff as needed.

Build and maintain strong working relationships with internal and external stakeholders

Represent the leadership team with professionalism and a positive attitude in all interactions.

Acts as an ambassador within the business demonstrating our Connections Behaviors

Works with colleagues and ensures knowledge of the business is up to date with what is happening (across the business)

Performs other job-related duties as assigned

Qualifications

• REQUIRED MINIMUM QUALIFICATIONS:

Education and Experience:
High School Diploma / GED

5+ Years related work experience to include, but is not limited to

C-Suite level support

Working in a corporate / fast moving environment

Using third-party travel systems to book travel and accommodations, while also ensuring that visa requirements are met and second passports are obtained if necessary

Managing multiple calendars simultaneously, ensuring seamless coordination and prioritization of appointments and meeting

Must be 21 years of age or older

Knowledge of:
Advanced proficiency with Microsoft Office (Outlook, Word, Excel, & PowerPoint) and Microsoft Teams

Knowledge of SAP Concur, Workday, and the processes for raising purchase orders, completing expenses, and tracking finances

Skilled in:
Connecting the dots across the business, identifying overlapping meetings or travel plans, and proactively suggesting more efficient ways to coordinate and optimize schedules

Verbal and written communication

Attention to detail

Problem/situation analysis

Effective time and task management

Multitasking capabilities

Flexibility and adaptability

Ability to:
Read, write, and speak English fluently

Manage multiple work projects, coordinate the calendars of multiple individuals, and organize multiple travel arrangements concurrently

Maintain a highly professional approach and remain calm under pressure

Communicate to a broad and diverse audience

Plan, organize, prioritize and manage projects or programs

Maintain effective working relationships

Demonstrate critical thinking

Work with diverse populations and varying education levels

Receive and communicate information orally and in writing

Prioritize assignments, workload, and manage time accordingly

Work Environment and Physical Demand

Requires light physical effort. Occasionally lifts or moves light objects (under 10 lbs.).

Walks, sits, or stands for prolonged periods.

Requires prolonged machine operation including computer and keyboard equipment.

This job description is intended to be generic in nature and describe the essential functions of the job. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

What We Offer

• Competitive benefits package that includes medical/dental/vision/life insurance/disability plans
• Dollar for dollar 401k match up to 6% and 5% annual company contribution
• 15 Company-paid holidays
• Generous paid time off
• Employee recognition and discount programs
• Education assistance
• Employee referral bonus program

Annual Base Salary Range: $57,936 - $86,904

Final compensation will be determined based on experience, qualifications, and internal equity. This role may also be eligible for annual bonus or incentive compensation.

Applicant Information

This job description describes the essential functions of the job at the time the job description was created, but it is not an exhaustive list of tasks, duties and responsibilities. In addition, the position may evolve or change over time and such changes may not be reflected in the job description until it is next updated.

Everyone Belongs

ITG Brands and ITG Cigars provides equal employment opportunities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you have a concern about discrimination in the application or hiring process or you need an accommodation based on religion, disability or pregnancy in the application or hiring process, please contact us at TalentAcquisition@itgbrands.com.