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Accounts Receivable Assistant

Morrow-Meadows Corporation is seeking a full-time Accounts Receivable Assistant who will be responsible for administering customer contracts and general accounts receivable duties. The Accounts Receivable Assistant will support the accounting department by performing a variety of administrative and clerical tasks related to accounts receivable processing and recordkeeping. This role is ideal for a detail-oriented, organized, and proactive individual seeking hands-on experience in a dynamic finance \ billing environment.

Responsibilities:

• File Invoices:
  Accurately file incoming invoices in the appropriate physical or digital locations for easy retrieval and audit purposes.
• Organize Incoming ACH Remittance Advices:
  Sort, review, and properly store all ACH remittance advices received to ensure accurate payment application and recordkeeping.
• Pull Backups for Deposits:
  Retrieve and compile all necessary supporting documentation and backup files related to deposits made, ensuring completeness for reconciliation and audit purposes.
• Prepare Unconditional Releases for Signatures:
  Draft and prepare Unconditional Releases for appropriate internal review and signatures.
• Scan and Save Releases:
  Digitize all signed releases and file them accurately within the designated folders and accounting systems.
• Send Out UP/UF Releases:
  Distribute unconditional and unconditional final (UP/UF) releases to appropriate parties as required, ensuring timely delivery.
• Scan and Save Entered Deposits:
  Digitally scan and save records of all deposits entered into the system, ensuring accurate documentation and traceability.
• Weekly Deposit Reconciliation:
  Confirm that all forms of deposits (ACH, check, cash, etc.) are properly entered, documented, and accounted for each week.
• Upload PCOs (Potential Change Orders):
  Review and upload PCO documentation to the appropriate platforms and ensure that all necessary files are stored accurately.
• Save Executed Change Orders:
  Save finalized and executed change orders in the designated digital files for recordkeeping and reporting purposes.
• Assist in Organizing T&M (Time & Material) Invoices:
  Help compile, review, and file T&M invoices to support billing accuracy and timely submission.
• Cross-Check Service Invoices:
  Review and verify service invoices received from Service Department, ensuring accuracy and consistency with supporting records.
• Assist with Bank ACH/EFT Form Transfers:
  Support the completion and organization of Bank ACH/EFT forms during the transition from PPB to WFB, ensuring proper documentation and filing.
• Learn Billing Basics:
  Receive training in billing processes with the opportunity to independently process and 'ghost bill' for smaller campus projects under supervision.

Requirements:

• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and deadlines
• Professional communication skills
• Basic understanding of Outlook and Excel
• Familiarity with document scanning and digital file management systems preferred

Morrow-Meadows Corporation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The hourly rate for this position is: $20.00-22.00/hour. Compensation offered may vary based on work location, experience, qualifications, specialty, training, and market and business considerations, among other factors.