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Position Summary
Manages and administers the Department of Immunology and Genomic Medicine. Works with other departments to solve problems and to develop new procedures. Responsible for the financial administration of Department grants and institutional funds, including related financial and human resource responsibilities for faculty and fellows.

Essential Duties

• Manages and develops an effective staff: providing effective communication, leadership, guidance and resources. Determines staff qualifications and competency: recruits, interviews, selects, hires, trains, orients, mentors, evaluates, coaches, counsels, disciplines, and rewards. Establishes and monitors staff safety and regulatory compliance.
• Manages and administers the Department of Immunology and Genomic Medicine budgets, including grants, institutional and restricted fund accounts, academic enrichment funds, recruitment funds and contracts. Approves and reviews transactions for accuracy, rectifies errors, and monitors expenditures to ensure budget requirements are met. Collaborates with faculty to develop research grant budgets for grant applications.
• Trains and advises Programs Coordinators, Faculty, lab personnel, and administrative staff on institutional and funder policies for grants, restricted donations, and institutional funds. This includes training in financial system software, Microsoft Excel, and foundation and federal guidelines.
• Works with new faculty members to establish their research programs at National Jewish. This includes purchasing start-up capital equipment and supplies, training faculty, post-doctoral fellows and technicians in National Jewish purchasing and fiscal policies and procedures. Arranges for computer hardware and software needs. Works with Facilities Management to plan office renovations and furnishings built in-house.
• Assists faculty members with human resource activities including hiring, performance evaluations, promotions, merit increases, terminations, and labor distribution adjustments. Completes Personnel Action Notices (PANs) and ensures that labor distributions are correct. Routes PANs to the appropriate departmental and institutional approvers.
• Coordinates all Department of Immunology and Genomic Medicine affiliates, trainees and foreign nationals, including approving the appropriate paperwork for Human Resources and ensuring all institutional policies are adhered to. Manages special projects for the Department of Immunology and Genomic Medicine as assigned. Organizes projects and information.
• Works with faculty and external vendors regarding capital equipment purchases, maintenance of equipment, and accounting issues. Ensures that purchase requisitions for capital equipment are routed appropriately for the required signatures.
• Performs all other duties as assigned.

Competencies

• Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
• Patient Relations: Meeting patient and patient family needs; taking responsibility for a patient’s safety, satisfaction, and clinical outcomes; using appropriate interpersonal techniques to resolve difficult patient situations and regain patient confidence.
• Impact and Influence: Using appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifying one’s own behavior to accommodate tasks, situations, and individuals involved. Taking advantage of opportunities to make a difference and have an impact. When used well, the intended outcome of this competency is the creation of goodwill, trust, and respect while motivating people to want to follow you even when they don’t have to.
• Collaboration/Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.
• Attention to Detail: Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time. Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
• Decision Making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.
• Drive for Results: Setting high goals for personal and group accomplishment; using measurement methods to monitor progress toward goals; tenaciously working to meet or exceed goals while deriving satisfaction from that achievement and continuous improvement.
• Informing and Communicating: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.

Supervisory or Managerial Responsibility
Manages 1-5 employees

Travel
None

Core Values

• Be available to work as scheduled and report to work on time.
• Be willing to accept supervision and work well with others.
• Be well groomed, appropriately for your role and wear ID Badge visibly.
• Be in compliance with all departmental and institutional policies, the Employee Handbook, Code of Conduct and completes NetLearning by due date annually.
• Promotes a workplace culture based on mutual respect and merit, where all individuals are treated fairly and provided with equal opportunity to contribute to the mission and goals of the institution.
• Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures.
• Wears appropriate PPE as outlined by the infection control policies and procedures.
• Demonstrates compliance with all state, federal and all other regulatory agency requirements.

Minimum Qualifications

• Education: Bachelor’s degree required; preferred in Healthcare or Business Administration.
• Work Experience: A minimum of 2 years administrative and supervisory experience preferred. Academic or healthcare environment preferred.
• Special Training, Certification or Licensure: None

Salary Range: $77.572.56 - $102,583.71

Benefits
At National Jewish Health, we recognize that our outstanding faculty and staff are the essence of our organization. For every aspect of health care, our employees are our greatest asset. With that in mind, we have designed a valuable, comprehensive benefits package to meet the needs of our employees and their families.

• Comprehensive Medical Coverage: Multiple Cigna health plans for Colorado, regional office and remote employees. Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) available to pair with some plans.
• Paid Time Off: Generous PTO accruals to use for vacation and sick days, and six paid holidays, all compliant with Colorado state sick leave regulations.
• Dental & Vision Plans: Coverage effective the first of the month after hire.
• Retirement Savings: 403(b) plan with employer contributions after two years.
• Wellness Incentives: Earn up to $200 annually for preventive health activities.
• Tuition Reimbursement: Up to $5,250 annually for full-time and part-time employees.
• Child Care Assistance: Childcare Flex Spending Account (FSA) with annual employer contribution.
• Loan Forgiveness: Public Service Loan Forgiveness (PSLF) eligible employer.
• Disability & Life Insurance: Employer-paid plans and optional buy-up choices.
• Voluntary Benefits: Full suite of coverage options such as Accident, Hospital Indemnity and Legal Plan
• Exclusive Discounts: Savings on local services, insurance, and RTD bus passes.