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HR and Admin Coordinator

Job Summary:

We are seeking a highly organized HR and Admin Coordinator with experience or familiarity in processing H-2B Workers. The HR and Admin Coordinator will assist in managing various human resources functions, focusing on recruitment, employee relations, compliance, and administrative tasks, with a particular emphasis on the H-2B visa process.

Essential Duties & Responsibilities:

• Managing the H-2B visa application process, including preparing and submitting necessary documentation to relevant authorities.
• Coordinate with legal counsel, government agencies, and recruitment agencies to ensure compliance with H-2B regulations.
• Communicate with H-2B workers to support their onboarding and address any questions or concerns.
• Assist in developing job descriptions, posting job openings, and screening candidates.
• Coordinate interviews and collaborate with hiring managers to select suitable candidates.
• Support the onboarding process for new employees, ensuring all necessary documentation is completed and orientation sessions are conducted.
• Help manage employee benefits programs, including enrollments, changes, and terminations.
• Support HR initiatives such as performance reviews, training programs, and employee engagement activities.
• Address employee concerns and grievances in a fair and timely manner.
• Foster a positive work environment through effective communication and conflict resolution strategies.
• Ensure compliance with labor laws, company policies, and regulations, particularly those related to H-2B workers.
• Maintain accurate and up-to-date employee records, including personnel files, benefits information, and visa-related documentation.
• Assist in the preparation and distribution of HR-related communications and reports.
• Perform general administrative tasks such as answering phones, managing calendars, and scheduling meetings.
• Prepare and distribute correspondence, memo, and other documents.
• Maintain office supplies and ensure the office environment is organized and well-stocked.
• Assist with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Process application and renewals for DBIDS.
• Maintain accurate records of issued and expired DBIDS credentials.
• Assist employees with questions and issues related to DBIDS.
• Maintain and update company databases and records.
• Provide administrative support to other departments as needed.

Required Skills & Experience:

• Bachelor’s Degree or equivalent experience degree in Psychology, Human Resources Management or related course.
• Strong understanding and maintain confidentiality of sensitive HR information.
• Excellent written, oral communication and organizational skills, with an ability to prioritize important projects.
• Must be approachable and helpful.
• Strong critical thinking skills.
• Good ethical judgment.
• Ability to multi-task and manage multiple priorities.
• Familiarity with DBIDS processing and requirements.
• Proficient in MS Office (Word, Excel, PowerPoint) and similar computer applications.
• Able to work under pressure with strict deadlines.
• Familiarity with Human Resources, policies, labor laws and compliance.
• 3+ years of experience as an HR Specialist is strongly preferred.
• Strong knowledge of labor legislation and payroll processes.
• Outstanding verbal and written communication skills.
• Ability to work with confidential information.
• Extremely detail oriented.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

PEAK is an Equal Opportunity Employer.