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SUMMARY

Operations Support

• Manages daily operations of the Advancement-Marketing office to maintain excellent front office presentation, vendor deliveries, and student worker spaces and schedules.
• Manages office supplies and furniture orders, ensuring regular deliveries of essential items.
• Maintains a record of office storage spaces and equipment inventory for Creative Services and Marketing team supplies.
• Supports the Events Manager with preparations for special events such as purchasing event supplies, ensuring timely delivery, and coordinating vendor communications specific to events.
• Coordinates student volunteers and talent for photo and video shoots.

Administrative Support

• Maintains the Advancement Office calendar for staff.
• Organizes and communicates details about team meetings and gatherings.
• Plans the onboarding process for new personnel to the Advancement team.
• Provides administrative support to the Associate Vice President of Marketing.
• Manages department contracts, ensuring prompt and accurate contract coordination with vendors and payment processing according to Business Office procedures.

Finance Processing

• Processes requisitions and tracks purchase orders to ensure timely processing of payments.
• Reconciles credit card purchases for the Advancement staff ensuring all receipts are obtained and documentation is submitted to the Business Office.
• Updates budget spending, produces monthly reports, and coordinates budget request information within the university’s budget management system.
• Executes expense reports for Advancement staff.
• Maintains memberships for the Advancement staff.
• Facilitates new vendor set ups in the university financial management system.
• Coordinates with ITS on equipment purchases for Advancement team needs.
• Other duties as assigned.

EDUCATION

EXPERIENCE

ESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities)

• Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.
• Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
• Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey.
• Adaptable/Flexibility – Ability to change or adjust to change.
• Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
• Business & Financial/Budget Acumen – Demonstrates knowledge and understanding of financial concepts, accounting, marketing and organizational functions.
• Confidentiality – Maintains the necessary confidentiality and discretion required for the position.
• Creativity – Ability to think creatively and design creative solutions to problems.
• Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
• Establishes Trust – Gains the confidence of others by actions and words that promote being honest, forthcoming, and vulnerable.
• Problem-solving – Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.
• Project and Time Management – Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Results Orientation & Accountability – Takes accountability and identifies, executes and drives actions to consistently achieve desired results.
• Self-development – Grow one’s self-awareness, abilities, skills, and/or talent.
• Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.

ADDITIONAL REQUIREMENTS

• Ability to work non-routine hours during certain times of the year.
• Ability to sit for prolonged periods of time.
• Ability to traverse campus and stairs.
• Ability to lift/move objects up to 25 pounds.