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Executive Assistant, Hybrid, Cary, North Carolina

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About the job

We are looking for an Executive Assistant to support two Vice Presidents in our R&D division ~ a dynamic, fast‑paced, global environment. In this role, you will act as a trusted partner, ensuring seamless coordination across strategy, operations, and day‑to‑day priorities. You will play a key part in keeping these leaders organized, informed, and focused by managing schedules, communications, meetings, and cross‑functional workflows. This is an exciting opportunity for someone who thrives in a high‑responsibility support role, enjoys working with senior stakeholders, and is passionate about enabling the success of a global R&D organization.

As an Executive Assistant, you will:

• Manage the VP’s calendar strategically, resolving conflicts, protecting focus time, proactively planning, and designing days that optimize preparation time, energy levels, and overall effectiveness.

• Act as a communication gatekeeper, filtering and prioritizing emails, calls, and messages, drafting responses when needed, and ensuring only essential items reach the VPs.

• Coordinate complex travel and logistics, including flights, visas, time zones, ground transport, detailed itineraries, and processing expenses.

• Handle full meeting preparation, from agenda-setting and briefing materials to note‑taking, action tracking, and post‑meeting follow‑up.

• Support project coordination, tracking deliverables, timelines, and stakeholder alignment to help keep strategic initiatives on track.

• Assist with financial oversight, including expense management, invoice processing, budget tracking, and preparing inputs for leadership or board reviews.

• Serve as a liaison between the VPs and internal teams, maintaining strong communication flow, sensing organizational dynamics, and helping resolve issues early.

• Plan and execute executive‑level events, such as board dinners, leadership offsites, and high‑visibility internal gatherings to include annual product summits and quarterly, organizational town halls.

• Ensure all applicable security policies and processes are followed to support the organization's secure software development goals.

• Embrace curiosity, passion, authenticity, and accountability. These are our values and influence everything we do.

Required qualifications

• Associate's degree in Secretarial Science, Business Administration, Administrative Office Technology, or related field.

• Typically requires ten years of general office experience, including experience supporting senior level executives/managers in a fast paced, global environment within and outside the company.

• Equivalent combination of education, training, and relevant experience may be considered in place of the requirements stated above.

• Exceptional organizational and time‑management skills, with the ability to anticipate needs and proactively prepare information, materials, and time buffers before the VPs even ask.

• High level of discretion and professionalism, with the ability to handle confidential business and personal information with absolute trustworthiness.

• Strong communication skills, including the ability to draft clear, concise messages and represent the VPs professionally with internal and external stakeholders.

• Proven experience managing complex calendars, coordinating international travel, and handling logistics with accuracy and foresight.

Additional competencies, knowledge and skills

• Adaptability - Maintaining effectiveness when experiencing major changes in work responsibilities or environment (e.g., people, processes, structure, or culture); adjusting effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make the change successful.

• Decision Making - Identifying and understanding problems and opportunities by gathering, analyzing, and interpreting quantitative and qualitative information; choosing the best course of action by establishing clear decision criteria, generating and evaluating alternatives, and making timely decisions; taking action that is consistent with available facts and constraints and optimizes probable consequences.

• Positive Approach -Demonstrating a positive attitude in the face of difficult or challenging situations; providing an uplifting (yet realistic) outlook on what the future holds and the opportunities it might present.

• Advanced proficiency with productivity and collaboration tools such as Microsoft Office, SharePoint, and Confluence.

• Strong problem‑solving skills with a proactive, solutions‑oriented mindset.

• Fluency in English; additional languages are a plus.

World-class benefits

Highlights include...

• Comprehensive medical, prescription, dental and vision plans.

• Medical plan options include:

• • PPO with low annual deductible and copays.

  • HDHP combined with a health savings account with a contribution from SAS (no access to an on-site health care center).

• Onsite Health Care Center (HQ) that’s free to employees and family members enrolled in the PPO plan. There's a pharmacy too! Not local to HQ? The pharmacy will ship prescriptions for no additional charges!

• An industry-leading 401k plan.

• Tuition Assistance Program and programs and resources to support your development

• Generous time away including vacation time, a variety of paid holidays, and our much-loved U.S. Winter Wellness Break between December 25 and January 1.

• Volunteer Time Off, parental leave, and unlimited paid sick days.

• Generous childcare benefits for all full-time employees.

You are welcome here.

At SAS, it’s not about fitting into our culture – it’s about adding to it. We believe our people make the difference. Our inclusive workforce brings together unique talents and inspires teams to create amazing software that reflects the diversity of our users and customers.