South Hadley Public Schools Jobs Hiring Now

Administrative Assistant to the Director of Student Services52 weeksIndividualized ContractMonday through Friday 8am to 4pmApproximate start: 7/01/2026JOB DESCRIPTIONPosition: Administrative Assistant to the Director of Student ServicesJob Goal: The Administrative Assistant to the Director of Student Services is responsible for preparation of documents, maintenance of records, and completion of varied projects in order to provide an organized, efficient and service-oriented personnel function for the Director of Student Services.Supervision: Reports to the Director of Student ServicesExperience and Training: 1.Minimum of 3 years of experience in an administrative support role, preferably within a school district or educational setting2.Minimum of 2-4 years of experience of progressively monitoring financial record keeping, budget monitoring, or accounting3.Familiarity with special education regulations (e.g., IDEA, Section 504) and state reporting requirements preferred4.Strong secretarial skills and organizational abilities5.Demonstrated ability to work independently, manage multiple tasks, and prioritize effectively in a deadline-driven environment6.Proficient in Microsoft Office, Google Workspace, and other relevant software; experience with student information or data management systems preferred7.Proficient in Microsoft Excel, including using formulas, vlookups, pivot, sum and avg8.Establish and maintain office procedures in collaboration with the Director of Student Services9.Excellent interpersonal and communication skills, with a professional demeanor and ability to maintain strong public relations10.Strong problem solving skills and good judgement, with a proven ability to maintain objectivity and confidentiality in all matters11.Excellent verbal and written communication skills12.Commitment to the education of all students as the primary mission of the public schools13.Knowledge of policies and procedures of the school district and of state regulations preferred14.Demonstrated commitment to supporting the mission of public education and equitable outcomes for all studentsPerformance Responsibilities: Financial and Budget ManagementoMaintain and reconcile financial records for special education services, including tuition, transportation, contracted services, and grant expendituresoTrack and report expenditures for special education and district education grants (e.g., Circuit Breaker, Medicaid).oMonitor billing and student attendance data for accuracy and compliance.oComplete budget transfers and reconcile special education accounts with Munis in coordination with the Business Office.oReview requisitions for compliance with state regulations, district policies, and available funds.oAssist in preparation of budget development books, reports, and annual submissions (Circuit Breaker, School Choice, Medicaid).oCollect vendor W-9s and obtain vendor numbers as needed.oSupport tasks related to the bidding process in accordance with state regulations.Transportation CoordinationoCoordinate in-district and out-of-district transportation and McKinney-Vento services with our Transportation Department.oMaintain transportation records and collaborate with transportation coordinators, building staff, transportation vendors, and families regarding transportation needs.Office and Administrative SupportoGenerate, compile, and prepare reports, documents, and correspondence including confidential materials at the direction of the Director of Student Services.oMaintain an organized filing system, including confidential filesoManage office supplies and equipment needs.oPerform other duties as assigned by the Director of Student Services, or designee.Terms of Employment: As agreed upon through negotiated contract; evaluation to be completed annually by the Director of Student Services.Physical Requirements: The position requires a moderate amount of walking, standing, sitting and climbing stairs and step stool whenever necessary. Activities also include moderate physical exertion in body movement such as reaching, bending, twisting, grasping, pushing and pulling of objects The position requires lifting objects of 20 pounds on a frequent basis and over 20 pounds occasionally. There is a frequent requirement of fine motor manipulation associated with the required use of a computer, typewriter, keyboard, calculator and other business machines.Environmental Conditions: The employee is required to work indoors. The regular chemical solvents are toners and cleaning fluids.