State University of New York at Fredonia Jobs Hiring Now

Location: Fredonia, NY Category: Clerical/Secretarial Job Type: Full-time Posted On: Fri Jul 3 2026 Job Description:

This position is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) program. For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

You may use this link for more information on the NY HELPS Program .

Key Roles and Responsibilities:
The Administrative Assistant will provide comprehensive administrative and operational support to the Psychology department. Responsibilities include, but are not limited to:

Manage office operations including file maintenance/database management, including attending departmental meetings and recording meeting minutes
Provide timely administrative and communications support for the Department Chair, Honors Program Coordinator, faculty, and students to ensure smooth daily operations
Act as a general resource for obtaining quotes, submitting requisitions, processing invoices and other purchasing activities
Maintain an up-to-date working knowledge of the Psychology department's curriculum and program requirements to provide front line answers and guidance as one of the department's main contacts; steer students towards appropriate resources
Assist the Department Chair with monitoring and analyzing budget reports
Support the planning and coordination of departmental events, including sending invitations, making room and catering reservations, collecting RSVPs and tracking logistics
Collaborate with the Department Chair and Registrar's Office with creating course schedules, procuring space/classroom assignments, and resolving scheduling problems and conflicts
Serve as the primary point of contact for the department. This includes maintaining an open-door policy to greet students, faculty, and visitors, answering phones, routing emails, and prompt, professional replies to all telephone, e-mail, and in person inquiries
Facilitate daily tasks for student work-study employees
Perform other duties as assigned by the Department Chair and Honors Program Coordinator

Job Requirements:
This position is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) program.

Non-competitive (NY HELPS):
Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

OR

Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

OR

Appointments and promotions in the New York State Civil Service are made according to principles of "merit and fitness" as mandated by the New York State Constitution.

Reassignment Requirement : You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.
Reinstatement Requirement : You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship AND successfully completed both the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

All applicants must meet at least one of the above requirements.

Additional Information:
This is a full-time, Administrative Assistant 1, 12-month, permanent, SG11, CSEA represented position with one year probation.

Administrative Assistant 1 (Grade 11): $47,695

SUNY Fredonia prides itself on an outstanding workforce. To continually support organizational excellence, the university conducts background screens on applicants.

An Affirmative Action, Equal Opportunity Employer, SUNY Fredonia provides for, and promotes, equal opportunity employment, compensation, and other terms and conditions of employment, without discrimination.

Pursuant to University policy, the University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

The University's policy is in accordance with federal and state laws and regulations prohibiting unlawful discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.