Stephens County Hospital Jobs Hiring Now

Engineering Office Assistant

About us: For the past 85 years, Stephens County Hospital has been a trusted name in the community, striving for excellence and delivering professional and compassionate care. Our dedicated staff of approximately 475 employees has a heart for healthcare and realizes how precious the gift of good health can be.

Stephens County Hospital is a 96-bed acute care hospital located in Toccoa, Georgia. We are nestled in the beautiful foothills of Northeast Georgia where our family-oriented community offers many cultural and civic opportunities as well as numerous outdoor activities.

Stephens County Hospital is a member of the Georgia Hospital Association, American Hospital Association and Georgia Alliance of Community Hospitals. Stephens County Hospital is fully accredited by the Joint Commission, the nation’s premier healthcare monitoring agency.

Engineering Office Assistant

Full Time - Day Shift

The Engineering Specialist is responsible for the clerical duties and daily operations of the Engineering Department computer systems.

Education:

High school graduate or equivalent.

Experience:

Previous clerical experience and knowledge of computers preferred.

Duties and Responsibilities

Provides assistance, guidance and direction for employees and visitors; ascertains nature of business and refers to appropriate personnel.
Receives, handles and transfers phone calls and messages promptly and with courtesy.
Maintains, assesses need and orders supplies as needed; in–stock supplies ordered weekly.
Opens and routes incoming mail; distributes correspondence and materials.
Copies materials as requested and/or needed maintaining adequate copies of standard forms used in department.
Assists with the preparation of reports and organizational communications.
Maintains files efficiently and ensures that records are current and easily retrievable.
Works with Hospital IT staff to ensure Engineering computer systems are running efficiently.
Keeps Siemens Insight computer system properly updated.
Changes temperatures for the Hospital upon request.
Keeps departmental inventory at established levels through work order review.
Maintains Engineering Purchase Order log and orders materials as needed.
Updates M Pulse system daily recording supplies used and added back to inventory.
Processes and assigns account number to invoices according to regular, contract, construction, yard or travel status.
Distributes written and phone call Work Orders to appropriate Mechanic promptly to ensure steady work flow.
Enters Work Order status into AMMS system and distributes reports to departments monthly.
Monitors repeat and overdue Work Orders and communicates to Engineering Manager for

Enters completed data from Preventative Maintenance cards, recording completion date, time and cost, person responsible for; generates Work Order for needed follow-up.
Prepares monthly report to identify incomplete PM’s and forwards to Engineering Manager for follow-up.
Generates PM’s for following month and distributes to appropriate personnel.
Ensures that Joint Commission files are current.
Works with other departments to keep Joint Commission files current.

Knowledge, Skills, and Abilities

Strong organizational and interpersonal skills
Ability to determine appropriate course of action in more complex situation
Ability to work independently, exercise creativity, and maintain a positive attitude
Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work
Ability to maintain confidentiality of all medical, financial, and legal information
Ability to complete work assignments accurately and in a timely manner
Ability to communicate effectively, with excellent verbal and written communication skills

Other-Essential Functions

Perform other duties as assigned or requested.

Professional Requirements

Adhere to dress code, appearance is neat and clean.
Complete annual education requirements.
Maintain patient confidentiality at all times.
Report to work on time and as scheduled.
Wear identification while on duty.
Maintain regulatory requirements, including all state, federal and local regulations.
Represent the organization in a positive and professional manner at all times.
Comply with all organizational policies and standards regarding ethical business practices.
Participate in performance improvement and continuous quality improvement activities.
Attend regular staff meetings and in-services as needed.

Physical and Mental Requirements and Environmental Conditions

May need to stand or sit for up to 2-6 hours at a time
Physically demanding, high-stress environment
Must have the cognitive ability to perform in this role. Critical and executive level thinking is required
Must have strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy
Have near normal hearing – able to hear alarms/telephone/normal speaking voice/webinars
Have near normal vision – clarity of vision (both near and far) either corrected on non-corrected, ability to distinguish colors
Have good manual dexterity and eye-hand-foot coordination
Standing – continuously within the shift (67-100%)
Walking – continuously within the shift (67-100%)
Climbing – occasionally within the shift (1-33%)
Bending/stooping – frequently within the shift (34-66%)
Twist at the waist – occasionally with the shift (1-33%)
Pushing/pulling 50+lbs without assistance – frequently within the shift (1-33%)
Pushing/pulling 100+lbs with assistance – frequently within the shift (1-33%)
Lift/carry – 20+lbs without assistance – occasionally within the shift (1-33%)
Reaching above the shoulders – frequently within the shift (34-67%)
Lift/carry – 50+lbs with assistance – occasionally within the shift (1-33%)

Stephens County Hospital is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, age, pregnancy, marital status, national origin, citizenship status, disability, military status, sexual orientation, genetic predisposition, carrier status or any other legally protected status

marie.culver@stephenscountyhospital.com

Work Location: In person