Synergy Orthopedics Specialists Jobs Hiring Now

RESPONSIBILITIES AND DUTIES:

Accounts Payable

• Process vendor invoices through the accounts payable system.
• Research and resolve invoice exceptions.
• Download invoices from vendor portals and ensure timely processing.
• Manage the Accounts Payable email inbox and respond promptly to vendor inquiries, invoice submissions, and payment requests.
• Prepare weekly payment batches based on approved payment schedules and cash flow.
• Maintain vendor records and documentation.
• Establish and maintain positive working relationships with vendors.
• Banking & Cash Management
• Download daily bank activity into QuickBooks.
• Prepare the daily banking activity spreadsheet for leadership.
• Allocate merchant credit card activity using merchant account reports.
• Allocate remote deposits and EFT deposits by location.
• Upload Positive Pay files through the online banking system.
• Review and resolve Positive Pay exceptions
• Open and distribute mail, processing invoices and payments as appropriate.
• Prepare and process daily bank deposits.
• Retrieve documents from the lockbox.

Payroll & Benefits Support

• Enter payroll journal entries into QuickBooks.
• Prepare payroll allocation spreadsheets.
• Prepare employee benefit allocation spreadsheets, including health insurance, 401(k), and other employee benefit allocations.
• Record related benefit allocation journal entries as needed.

General Accounting

• Prepare and enter journal entries into QuickBooks.
• Reconcile bank accounts and credit card accounts.
• Assist the Accounting Manager with month-end closing activities.
• Review accounting transactions for accuracy and completeness.
• Prepare annual 1099 filings.
• Assist with annual audit and tax preparation.
• Present supporting schedules, reconciliations, and requested documentation to the CPA during the annual tax preparation process.
• Maintain organized accounting records and supporting documentation.
• Scan, file, and maintain financial correspondence and accounting documents.
• Assist with special accounting projects and perform other duties as assigned.
• Post patient payments by recording cash, checks, and credit card transactions.
• Post payments from electronic remittance advices (ERAs) and verify funds received via check or electronic funds transfer (EFT).
• Update receivable balances by totaling paid and unpaid claims.
• Process patient or insurance refunds in the electronic medical record (EMR) system following established policies and procedures.
• Summarizes receivables by maintaining claim accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.

OTHERS:

• Maintain confidentiality of patient, employee, and company information in accordance with HIPAA and company policies.
• Attend meetings and training sessions as required.
• Support a positive and collaborative work environment.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Maintain a high level of confidentiality when handling financial information.
• Proficient in Microsoft Office 365, including Excel and Outlook.
• Experience with QuickBooks or similar accounting software.
• Familiarity with Electronic Medical Record (EMR) systems is a plus.
• Knowledge of insurance payments and medical practice operations is preferred.

Education:

• Associate degree in Accounting, Business Administration, or related field preferred.
• High school diploma or equivalent required.
• Equivalent combination of education and accounting experience will be considered.

Experience:

• 2–3 years of accounts payable, bookkeeping, or accounting support experience preferred.
• Experience in a healthcare or medical office environment is a plus, but not required.
• Experience with QuickBooks or similar accounting software preferred.
• Experience with Microsoft Excel and Office 365

PHYSICAL DEMANDS:

• Requires prolonged sitting with occasional standing, walking, bending, stooping, and reaching.
• Requires manual dexterity to operate office equipment, including computers, telephones, copiers, scanners, and other office equipment.
• Requires normal vision and hearing with or without reasonable accommodation.
• May occasionally lift or move up to 30 pounds.