• Highly organized: You’re able to keep track of multiple projects and can easily piece together disparate information and move between duties without missing a beat.
• Impeccable time management: You can keep projects moving without getting bogged down by details and easily manage the amount of time it takes to complete them.
• Keen eye for detail: You are good at catching errors and correctly filling in missing information.
• Strategic mindset: You are a problem solver who understands that the why, who, what, where, when, and how of each project take precedence.
• Project manager and doer: You can own the management of creative team projects and understand each project enough to step in and help do the work to get them across the finish line.
• Continuous self-improvement: You’re a thoughtful and creative team member who does not take shortcuts or make excuses.
• Respectful and focused: Treat clients respectfully and keep them focused on providing essential contents.

Organization and Planning - 50%

• Responsible for the oversight, management, and maintenance of ClickUp.
• Serve as the gatekeeper and authority on project management and guide client’s goals into actionable steps. Ensure clients adhere to timelines you create, follow up with consequences when deadlines are not met, and acquire approvals.
• Responsible for keeping the creative team’s folders organized and moving projects through the various stages of production on a daily basis.
• Process all invoices in a timely manner and ensure accurate designations.
• Serve as the technical expert for ClickUp software including training staff and providing updates and strategies on usage and production.

• Write, edit, and/or proof marketing copy for various advancement and alumni materials and ensure content fits intention of communication.
• Gather, organize, prepare, and make decisions about contents (text, letters, photos, graphics, etc.) for a variety of strategic communications projects from multiple sources to ensure the team has all the elements they need to complete projects.
• Serve as the strategic lead on planning and executing campaigns with multiple components and competing deadlines.
• Prepare files for print and work with print, product, and mail vendors.
• Actively participate in creative concept development sessions.
• Utilize AI strategically and as an assistant to original thought, not as a substitute.
• Perform miscellaneous job-related duties as assigned.
  • The Strategic Communications Team is small. The expectation is to perform duties related to project management and other duties within the Strategic Communications team that are not listed in the position description.

• Four years of related experience; OR a bachelor’s degree in marketing, communications, English, public relations, business management or related field; OR an equivalent combination of education and experience.

• Experience managing ClickUp or similar project management system.
• Professional writing and proofing experience.
• Experience with Adobe Creative Cloud.
• Design skills and creative project production experience extremely beneficial.
• Experience working in Excel.

• Project management experience.
• Knowledge of design and printing processes.
• Knowledge of social media, email, and website tools.
• Good grasp of AI fundamentals as a productivity tool.
• Strong organizational skills and ability to prioritize tasks to meet varying and often competing deadlines.
• Ability to be decisive and assertive.
• Self-motivated to work independently and as part of a team.
• Proactive and resourceful with excellent problem-solving skills.
• Strong attention to detail, especially under deadline pressure.
• Demonstrated ability to be flexible and collaborate effectively with colleagues.
• Strong, respectful communication skills in both verbal and written communication.
• Fundamental understanding of the mission of University Advancement and Alumni Engagement.

• Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
• Cover letter to be typed/pasted at the end of your application
• Name and contact information for three professional references to be typed at the beginning of your application.
• Answer the questions within the application:
  • Do you have project management experience in a work setting?
  • What percent of your current or most recent position is devoted to project management?

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women’s volleyball, three consecutive Mountain West tournament titles in women’s soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.

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  updated 12/2025

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  updated 10/2025