Wolf Trap Foundation for the Performing Arts Jobs Hiring Now
Wolf Trap Foundation for the Performing Arts is hiring for 10 open roles on Migrate Mate as of July 16, 2026, concentrated in customer success and business analysis. Migrate Mate updates Wolf Trap Foundation for the Performing Arts's live openings daily. Wolf Trap Foundation for the Performing Arts is a nonprofit performing arts organization that operates a national park for the performing arts, producing live performances and education programs across music, opera, and the performing arts.
Find Wolf Trap Foundation for the Performing Arts JobsOverview
Wolf Trap Foundation for the Performing Arts hiring data on Migrate Mate, as of July 16, 2026.
- Open jobs
- 10
- Top team
- Customer Success
- Seniority
- Across all levels
- Work type
- 20% remote or hybrid
- Top location
- Vienna
Open Roles at Wolf Trap Foundation for the Performing Arts
Showing 10 of 10+ Wolf Trap Foundation for the Performing Arts jobs
Assistant, Education
We won't show you this job again
Added 2w ago
Wolf Trap Foundation for the Performing Arts
Assistant, Education
Vienna, Virginia
Added 2w ago
Development Data and Systems Specialist
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Added 1mo ago
Wolf Trap Foundation for the Performing Arts
Development Data and Systems Specialist
Vienna, Virginia
Added 1mo ago
Senior Director, Hospitality
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Added 1mo ago
Wolf Trap Foundation for the Performing Arts
Senior Director, Hospitality
Vienna, Virginia
Added 1mo ago
Intern, Opera Artistic Administration (Fall 2026)
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Added 2mo ago
Wolf Trap Foundation for the Performing Arts
Intern, Opera Artistic Administration (Fall 2026)
Vienna, Virginia
Added 2mo ago
Intern, Education Administration-Community Programs (Fall 2026)
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Added 2mo ago
Wolf Trap Foundation for the Performing Arts
Intern, Education Administration-Community Programs (Fall 2026)
Vienna, Virginia
Added 2mo ago
Intern, Fundraising Data & Systems (Fall 2026)
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Added 2mo ago
Wolf Trap Foundation for the Performing Arts
Intern, Fundraising Data & Systems (Fall 2026)
Vienna, Virginia
Added 2mo ago
Intern, Fundraising (Fall 2026)
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Added 2mo ago
Wolf Trap Foundation for the Performing Arts
Intern, Fundraising (Fall 2026)
Vienna, Virginia
Added 2mo ago
Intern, Production (Fall 2026)
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Added 2mo ago
Wolf Trap Foundation for the Performing Arts
Intern, Production (Fall 2026)
Vienna, Virginia
Added 2mo ago
Intern, Special Events (Fall 2026)
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Added 2mo ago
Wolf Trap Foundation for the Performing Arts
Intern, Special Events (Fall 2026)
Vienna, Virginia
Added 2mo ago
Intern, Human Resources (Fall 2026)
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Added 2mo ago
Wolf Trap Foundation for the Performing Arts
Intern, Human Resources (Fall 2026)
Vienna, Virginia
Added 2mo ago
Added 2w ago
Assistant, Education
Wolf Trap Foundation for the Performing Arts·Vienna, Virginia
Job functions:
Hybrid
Aged receivables report
51-200 employees
Job Description
POSITION REPORTS TO: Vice President, Education
POSITION MANAGES: None
POSITION LOCATION: Hybrid – will require days onsite and allow telework
POSITION MANAGES: None
POSITION LOCATION: Hybrid – will require days onsite and allow telework
Wolf Trap Foundation for the Performing Arts is seeking an Assistant, Education to provide administrative support to the Education Department related to accounts payable/receivable, budgeting, data management, contracts, and additional ad hoc administrative responsibilities.
DUTIES AND RESPONSIBILITIES:
Accounts Payable/Accounts Receivable and Budget
- Monitor and maintain Education budget; support budgeting and reforecasting procedures for Education department; maintain and provide support with budget tracking sheets and narrative documents for Education project codes. Provide support to Vice President, Education in budget management and oversight.
- Communicate with teaching artists concerning their invoice submissions, keeping a digital record of all documents. Process invoices in FileMaker to ensure accuracy and receipt of fully signed contracts, and record/monitor accounts payable including invoices and reimbursements. Post payments through Financial Edge NXT system for approval.
- Process, record, and monitor accounts receivable and subsequent invoices and receipts, including credit card payments via Raiser’s Edge.
- Generate aging reports through FileMaker and keep updated sponsor invoice report that is reconciled with Education records. Submit monthly to Finance Department, Vice President, Education and Chief Operating Officer.
- Process incoming checks and documents as needed; coordinate and record ACH payments from Finance.
- Manage end-of-year invoice communication with sponsors and vendors to complete accounts payable and accounts receivable prior to yearend close.
- Communicate fiscal policies and procedures with independent contractors.
Data Management:
- Utilize Education and Foundation database systems to develop reporting tools relative to Education program operations.
- Maintain records with accurate, current, and usable information within the database systems.
Contracts:
- Using DocuSign, process, track, and ensure contracts are accurate, signed, and returned with all required documentation in a timely manner for sponsor/partner and independent contractors.
- Review agreements for conformity to Department and Foundation requirements and provide oversight of contracting process across teams.
- Track purchase orders and record information in FileMaker; monitor financial fulfillment of contracts.
- Draft Professional Development and Training contracts using FileMaker to support Wolf Trap Institute and Community and Service programs.
- Provide ad hoc administrative and technical support for all Education programs to facilitate services.
Administrative Responsibilities:
- Support Vice President, Education in preparation and coordination of Education Committee meetings; track attendance and record minutes-.
- Compile bi-annual Education Services document for posting on Wolf Trap Intranet.
- Monitor Education’s office supply inventory and reorder as necessary.
- Respond to general Education inquiries received through main phone line or email; check and distribute Education mail.
- Maintain the Teaching Artist rosters and update as needed; maintain and update Teaching Artist Distributions Lists in Outlook.
- Other duties as assigned.
Front Desk Coverage (Currently On Hold):
- Serve as part of a pool of support staff to provide front desk coverage; welcome and assist all visitors to the Center for Education.
- Maintain security procedures by having all visitors sign in and issue volunteer visitor badges.
- Screen, route, and respond to general phone inquiries.
- Accept packages and notify appropriate staff person or department; provide access to loading dock for deliveries.
EDUCATION AND EXPERIENCE:
- Minimum two years’ experience with processing and recording financial transactions (check requests, receipts, budgeting)
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
- Familiarity with accounts payable and accounts receivable principles and practices
- Strong attention to detail and strong analytical skills
- Outstanding interpersonal, organizational, and multi-tasking skills
- Demonstrated ability to work independently and identify departmental needs
- Strong verbal and written communication skills
- Proficient in Microsoft Office programs and database skills
- Understanding of data privacy standards
- Sensitivity and commitment to the mission of Wolf Trap Foundation for the Performing Arts
PHYSICAL DEMANDS:
- Must be able to remain in a stationary position 75% of the time
- Constantly operates a computer and other office equipment (i.e., calculator, copier, printer, etc.)
- Occasionally required to stand, walk, stoop, bend and reach with arms infrequently lift/move up to 10 pounds
We’re pleased to consider applicants who will be physically located in and who will have a local address in Virginia, Maryland, or the District of Columbia for the duration of their employment. The Foundation does not offer fully remote work for any positions. Applicants who reside in any other state would be required to be physically located in and provide a local address in Virginia, Maryland, or the District of Columbia prior to starting work for Wolf Trap Foundation.
Wolf Trap Foundation for the Performing Arts is an Equal Opportunity Employer. We are committed to creating a diverse, equitable and inclusive work environment that embraces and encourages different perspectives. We work to reflect and be representative of the communities in which we serve and in which we reside. Qualified individuals with disabilities and disabled veterans who need assistance or an accommodation in our job application processes should contact hr@wolftrap.org. An offer of employment is contingent on successfully passing a background check.
Wolf Trap Foundation for the Performing Arts
Assistant, Education
Vienna, Virginia
Added 2w ago51-200 employees
Job functions:
Hybrid
Aged receivables report
Job Description
POSITION REPORTS TO: Vice President, Education
POSITION MANAGES: None
POSITION LOCATION: Hybrid – will require days onsite and allow telework
POSITION MANAGES: None
POSITION LOCATION: Hybrid – will require days onsite and allow telework
Wolf Trap Foundation for the Performing Arts is seeking an Assistant, Education to provide administrative support to the Education Department related to accounts payable/receivable, budgeting, data management, contracts, and additional ad hoc administrative responsibilities.
DUTIES AND RESPONSIBILITIES:
Accounts Payable/Accounts Receivable and Budget
- Monitor and maintain Education budget; support budgeting and reforecasting procedures for Education department; maintain and provide support with budget tracking sheets and narrative documents for Education project codes. Provide support to Vice President, Education in budget management and oversight.
- Communicate with teaching artists concerning their invoice submissions, keeping a digital record of all documents. Process invoices in FileMaker to ensure accuracy and receipt of fully signed contracts, and record/monitor accounts payable including invoices and reimbursements. Post payments through Financial Edge NXT system for approval.
- Process, record, and monitor accounts receivable and subsequent invoices and receipts, including credit card payments via Raiser’s Edge.
- Generate aging reports through FileMaker and keep updated sponsor invoice report that is reconciled with Education records. Submit monthly to Finance Department, Vice President, Education and Chief Operating Officer.
- Process incoming checks and documents as needed; coordinate and record ACH payments from Finance.
- Manage end-of-year invoice communication with sponsors and vendors to complete accounts payable and accounts receivable prior to yearend close.
- Communicate fiscal policies and procedures with independent contractors.
Data Management:
- Utilize Education and Foundation database systems to develop reporting tools relative to Education program operations.
- Maintain records with accurate, current, and usable information within the database systems.
Contracts:
- Using DocuSign, process, track, and ensure contracts are accurate, signed, and returned with all required documentation in a timely manner for sponsor/partner and independent contractors.
- Review agreements for conformity to Department and Foundation requirements and provide oversight of contracting process across teams.
- Track purchase orders and record information in FileMaker; monitor financial fulfillment of contracts.
- Draft Professional Development and Training contracts using FileMaker to support Wolf Trap Institute and Community and Service programs.
- Provide ad hoc administrative and technical support for all Education programs to facilitate services.
Administrative Responsibilities:
- Support Vice President, Education in preparation and coordination of Education Committee meetings; track attendance and record minutes-.
- Compile bi-annual Education Services document for posting on Wolf Trap Intranet.
- Monitor Education’s office supply inventory and reorder as necessary.
- Respond to general Education inquiries received through main phone line or email; check and distribute Education mail.
- Maintain the Teaching Artist rosters and update as needed; maintain and update Teaching Artist Distributions Lists in Outlook.
- Other duties as assigned.
Front Desk Coverage (Currently On Hold):
- Serve as part of a pool of support staff to provide front desk coverage; welcome and assist all visitors to the Center for Education.
- Maintain security procedures by having all visitors sign in and issue volunteer visitor badges.
- Screen, route, and respond to general phone inquiries.
- Accept packages and notify appropriate staff person or department; provide access to loading dock for deliveries.
EDUCATION AND EXPERIENCE:
- Minimum two years’ experience with processing and recording financial transactions (check requests, receipts, budgeting)
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
- Familiarity with accounts payable and accounts receivable principles and practices
- Strong attention to detail and strong analytical skills
- Outstanding interpersonal, organizational, and multi-tasking skills
- Demonstrated ability to work independently and identify departmental needs
- Strong verbal and written communication skills
- Proficient in Microsoft Office programs and database skills
- Understanding of data privacy standards
- Sensitivity and commitment to the mission of Wolf Trap Foundation for the Performing Arts
PHYSICAL DEMANDS:
- Must be able to remain in a stationary position 75% of the time
- Constantly operates a computer and other office equipment (i.e., calculator, copier, printer, etc.)
- Occasionally required to stand, walk, stoop, bend and reach with arms infrequently lift/move up to 10 pounds
We’re pleased to consider applicants who will be physically located in and who will have a local address in Virginia, Maryland, or the District of Columbia for the duration of their employment. The Foundation does not offer fully remote work for any positions. Applicants who reside in any other state would be required to be physically located in and provide a local address in Virginia, Maryland, or the District of Columbia prior to starting work for Wolf Trap Foundation.
Wolf Trap Foundation for the Performing Arts is an Equal Opportunity Employer. We are committed to creating a diverse, equitable and inclusive work environment that embraces and encourages different perspectives. We work to reflect and be representative of the communities in which we serve and in which we reside. Qualified individuals with disabilities and disabled veterans who need assistance or an accommodation in our job application processes should contact hr@wolftrap.org. An offer of employment is contingent on successfully passing a background check.
Job Roles at Wolf Trap Foundation for the Performing Arts
Customer Success1 jobs
Business Analysis1 jobs
Compliance & Risk1 jobs
Data Engineering1 jobs
Working at Wolf Trap Foundation for the Performing Arts
Wolf Trap Foundation for the Performing Arts's 10 open roles are across all levels, and about 20% are remote or hybrid. The most active teams are customer success, business analysis, and compliance & risk. Wolf Trap Foundation for the Performing Arts is a nonprofit organization that produces and presents live performances spanning opera, theater, music, and family programming, alongside a range of arts education initiatives. Roles span production, fundraising and development, education, events, hospitality, and administrative support. Most Wolf Trap Foundation for the Performing Arts roles are based in Vienna.
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Browse jobs by roleWolf Trap Foundation for the Performing Arts Jobs: Frequently Asked Questions
How many jobs is Wolf Trap Foundation for the Performing Arts hiring for right now?
Wolf Trap Foundation for the Performing Arts is hiring for 10 open roles on Migrate Mate as of July 16, 2026, updated daily, concentrated in customer success and business analysis. Open positions range from internships in production, fundraising, and education to full-time professional roles in development, hospitality, and events. Migrate Mate pulls Wolf Trap Foundation for the Performing Arts's current listings so job seekers always see what is actively open.
What kinds of roles does Wolf Trap Foundation for the Performing Arts hire for?
The most active teams are customer success, business analysis, and compliance & risk. Wolf Trap hires across production, fundraising and development, education administration, special events, hospitality, and data and systems functions. Current postings include internship and entry-level positions as well as senior director and specialist roles, so most postings are across all levels. Internship roles are a consistent part of the organization's hiring across multiple departments.
Are Wolf Trap Foundation for the Performing Arts jobs remote or in-person?
A mix of remote and on-site. About 20% of Wolf Trap Foundation for the Performing Arts's open roles on Migrate Mate are remote or hybrid as of July 16, 2026, with the rest based in Vienna. Each Wolf Trap Foundation for the Performing Arts listing shows its work location so you can filter before applying.
How do I apply to a job at Wolf Trap Foundation for the Performing Arts?
Find a role that fits on Migrate Mate, then follow the listing directly through to Wolf Trap Foundation for the Performing Arts's own careers page to complete the application. Wolf Trap Foundation manages its own hiring process, so candidates submit materials and hear back through the organization's channels. Migrate Mate keeps Wolf Trap Foundation for the Performing Arts's listings current so the roles shown are the ones actively accepting applications.
Does Wolf Trap Foundation for the Performing Arts hire entry-level?
Most of Wolf Trap Foundation for the Performing Arts's open roles on Migrate Mate are across all levels as of July 16, 2026. Check individual Wolf Trap Foundation for the Performing Arts listings for stated experience requirements.
Where is Wolf Trap Foundation for the Performing Arts hiring?
Most Wolf Trap Foundation for the Performing Arts roles are based in Vienna, and about 20% offer remote or hybrid work as of July 16, 2026. Migrate Mate shows the location on each listing.