Data Management Specialist Jobs in New Mexico

Title:

STARS/Nova Data Management Admin III

Work Unit/Location:

Central Office

Reports to:

STARS/Nova Data Management LEAD
Deputy Superintendent

Supervises: N/A

Contract Length:

12 Months - 203 Days

Pay Schedule:

Admin III

Overtime Status:

Exempt

Hours:

7:00 am - 5:30 pm (4 day week)

Union Status:

Union

Licensure:

N/A

General Job Function:

STARS Data management/reporting and Student Information Management (SIS)

Education/Training/Experience:

Minimum: High School Diploma; AA degree in data collection and management, accounting, technology, preferred; bilingual, desired. Knowledge of MS Suite of software programs, in particular Word and Excel.

Knowledge/Skills and Abilities:

• Work cooperatively with colleagues, principals, office managers, supervisors and administration.
• Contribute to the welfare and effectiveness of the office by adhering to high ethical standards of performance and interpersonal relationships.
• Follow district policies and administrative rules and regulations.
• Maintain behavior appropriate to performing and accomplishing assigned duties.
• Engage in self-development.
• Project an overall concern for personal appearance as it relates to job performance.
• Know or ability and willingness to obtain knowledge to successfully complete work.
• Ability to work under pressure and with some interruptions.
• Ability to multitask, meet deadlines and due dates, and coordinate with other departments.
• Perform usual office tasks to include, but not limited to phone calls, correspondence and filing, submitting to PED.
• Have a good working knowledge of the computer system to allow for daily operation and maintenance.

Resources Used in Performing Job Include (but are not limited to):

Standard office equipment. Maintain and order office supply inventory; process PO’s related to student data management; assist with other areas of data management, as assigned or deemed necessary.

Physical/Cognitive Requirements:

Regularly required to sit; use hands to finger, handle, or feel objects, tools or controls; communicate verbally and electronically; reach with hands and arms; stand and move throughout the building and/or to other facilities, and drive. Occasionally required to lift and/or exert force of up to 50 pounds. Specific vision abilities include close vision, distance vision, color vision and the ability to adjust focus.

Environmental Conditions:

The noise level in the work environment is usually moderate. Travel to facilities throughout the district is integral to the job.

Essential Job Functions:

To lead administration and staff in correctly entering, maintaining, and collecting student data. Submit all reports to the New Mexico Public Education Department required for school funding through the STARS system. Provide student and school data for reports to all departments, as well as outside agencies and organizations as requested, and deemed appropriate by the administration. Have an excellent working knowledge of the district computer system used to produce required reports, as well as day-to-day skills on the operations and maintenance of the student information system.

• Assist with training staff on data entry and maintenance for all aspects of the student management system and act as “help desk” for data entries.
• Assist Student Information System security officer lead. Add, change, update and/or delete user profiles and passwords as deemed necessary.
• Coordinate and assist in providing staff access to SIS and establishes, maintains and updates staff user roles to match the parameters set forth by district administration and provides customized menu based on job description.
• Assist and support SIS users’ group meetings to ensure group function and compliance with data management and reporting.
• Assist with data entry in the student information system.
• Assist and collaborate with the technology department to bridge SIS data with third party software.
• Assist and support district reporting for 40/80/120/EOY/year-round and facilitate department data management and reporting.
• Assist with correspondence and support school/department communication to ensure prompt and accurate balancing of the student enrollment and reporting.
• Assist in creating and submitting all required STARS files to NMPED as required throughout the school year and have finalized within 10 days of report date.
• Communicate accurately and effectively with district administrators as well as NMPED personnel to ensure efficient and timely reporting of data.
• Assist department directors in generating and analyzing state reports and ensure program accuracy for final reporting approval.
• Attend NMPED sponsored meetings to stay up to date on reporting requirements.
• Assist with requests for support from all departments.
• Assist the offices of the Superintendent, Deputy Superintendent and Directors with the creation of reports, worksheets, and data files related to both students and staff.
• Assist with OCR data reporting.
• Other duties as assigned.

Personal Accountability:

• Demonstrates reliability as evidenced by attendance records and punctuality.
• Properly notifies supervisor and/or designee of absences or tardiness.
• Begins and completes work within the allotted time.
• Consistently appears in attire appropriate to the work environment.
• Demonstrates skill in the use of equipment including its capabilities, limitations and appropriate/special application.
• Protects the District’s resources through appropriate and careful use of supplies and equipment.
• Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury.