Research Coordinator Jobs in USA with Visa Sponsorship
Research coordinators are sponsored at academic medical centers like Mayo Clinic, Johns Hopkins, and Mass General Brigham through cap-exempt H-1B visa, meaning petitions are filed year-round without the annual lottery. The U.S. is the world's largest clinical trial market, and oncology, rare disease, and behavioral health programs face chronic coordinator shortages.
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Department:
Location:
Health Sciences Center
Time Type:
Full time
Worker Type:
Regular
Job Req ID:
R108716
Minimum Requirements:
Bachelor's degree in a related field and two (2) years relevant research experience or an equivalent combination of education and experience. Grade 5 (Salaried)
Position Description:
The Department of Otolaryngology-Head & Neck Surgery and Communicative Disorders at the University of Louisville School of Medicine is seeking a full-time Research Coordinator V. This position will support research initiatives led by multiple Principal Investigators in the areas of speech-language pathology and head and neck cancer. The research focuses on biomolecular and physiological measurements in humans, live rodents, and tissue samples. Key responsibilities include coordinating laboratory activities, managing data collection and analysis, and ensuring the efficient operation of ongoing experiments. Opportunities to assist with grant applications may also be possible and may include pre-award and post-award responsibilities such as completion of forms, formatting and verification of accuracy of documentation, verification of application completeness, assistance with budget development and post-award budgetary management, and other post-award project management tasks. It is generally anticipated that the individual will spend about 20 hours per week engaged in the wet lab and the remaining 20 hours/week coordinating study activities, including participant recruitment and data curation.
Essential Duties and Responsibilities
- Identify and recruit participants for clinical/observational studies, obtain informed consent, collect study data, and coordinate or track study activities.
- Collect and process human and rodent tissue samples for analysis.
- Acquire and analyze physiological data from humans and rodents (e.g., swallow studies).
- Handle laboratory rodents and collect physiological data.
- Organize, analyze, and summarize large experimental datasets using MS Excel, REDCap, and/or other data management and processing software.
- Perform biochemical and molecular assays (e.g., histology, Western blot, RT-PCR, ELISA).
- Prepare materials and equipment required for laboratory tests and experiments.
- Manage tasks and coordinate research efforts across multiple Principal Investigators.
- Assist with funding acquisition and post-award management tasks.
Preferred Qualifications
- Experience working with datasets, including data processing and organization.
- Comfort with basic handling of rodent models and tissue samples for experimental procedures.
- Previous experience with physiological data collection and common wet lab techniques (e.g., Western blotting, RT-PCR, ELISA, histology).
- Familiarity with clinical research procedures, including participant enrollment and informed consent.
- Strong organizational skills, intellectual curiosity, and keen attention to detail are essential.
Competencies
Demonstrate strong attention to detail, accurate data entry skills, and intermediate computer proficiency (including experience with Microsoft Office and Adobe software). Effective time management and the ability to multitask in a dynamic environment.
Target Compensation Maximum:
$70,623.00
Target Compensation Minimum:
$47,048.00
Compensation will be commensurate to candidate experience.
Equal Employment Opportunity
The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.
Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.
Assistance and Accommodations
Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.
If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.
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Get Access To All JobsTips for Finding Visa Sponsorship as a Research Coordinator
Cap-Exempt Employers Are Your Best Path
University-affiliated hospitals and nonprofit research institutions can file H-1B petitions year-round without the annual lottery. Mayo Clinic, Johns Hopkins, Mass General Brigham, UCSF, and MD Anderson all qualify. Ask prospective employers directly whether they have cap-exempt filing status before applying.
Clinical Research Coordinator Certification Strengthens Your Case
ACRP's Certified Clinical Research Coordinator (CCRC) or SOCRA's CCRP certification demonstrates specialized expertise in clinical trial management that supports the H-1B specialty occupation argument. These credentials also make you more competitive against domestic candidates and signal immediate regulatory knowledge to hiring managers.
Oncology and Rare Disease Trials Have the Most Openings
Cancer centers and rare disease research programs run the highest volume of clinical trials and face chronic coordinator shortages. MD Anderson, Memorial Sloan Kettering, Dana-Farber, and NCI-designated cancer centers recruit research coordinators year-round. Rare disease trials at academic medical centers often have difficulty recruiting experienced coordinators domestically.
Pharmaceutical CROs Offer Volume Hiring and Visa Support
IQVIA, PPD (Thermo Fisher), Covance (LabCorp), and Parexel manage thousands of clinical trials simultaneously and hire research coordinators in large numbers. While CROs are typically cap-subject for H-1B, their immigration teams have established filing processes. CROs also operate internationally, creating L-1 visa transfer opportunities for employees at overseas offices.
A Science Degree Is Essential for H-1B Classification
Research coordinator roles at academic medical centers require degrees in biology, biochemistry, public health, nursing, or a related life science field. Ensure your position description explicitly specifies the degree requirement, as general administrative coordinator titles without degree specifications face USCIS classification challenges. A master's in clinical research or public health further strengthens the specialty occupation argument.
J-1 Research Scholar Programs Provide an Entry Point
Many academic medical centers host international researchers on J-1 Research Scholar visas for clinical research positions. These programs provide U.S. clinical trial experience that can lead to H-1B sponsorship or employer-sponsored green cards. Be aware of the two-year home residency requirement, which may apply depending on your country and funding source, though waivers are available in certain circumstances.
Frequently Asked Questions
What is the typical salary for sponsored Research Coordinator roles in the U.S.?
Entry-level clinical research coordinators earn $45,000 to $60,000 at academic medical centers and CROs. Experienced coordinators with 3 to 5 years of clinical trial management earn $60,000 to $80,000. Senior research coordinators and research managers at institutions like Mayo Clinic, Johns Hopkins, and Mass General Brigham earn $80,000 to $105,000. CRO-based coordinators at IQVIA, PPD, and Parexel earn comparable ranges with location-based variation.
Which visa types do Research Coordinators typically use?
Cap-exempt H-1B visa at university-affiliated medical centers and nonprofit research institutions is the most common pathway, allowing year-round filing without lottery. J-1 visa Research Scholar and Trainee visas are used at academic institutions for coordinators in collaborative research programs. TN visas may be available for Canadian and Mexican citizens under the Scientific Technologist/Technician category. E-3 visas serve Australian nationals. Standard H-1B is also used at CROs and pharmaceutical companies that are not cap-exempt.
What types of employers sponsor Research Coordinators?
Academic medical centers are the most frequent sponsors because they qualify for cap-exempt H-1B and have established immigration offices. Mayo Clinic, Johns Hopkins, Mass General Brigham, MD Anderson, UCSF, and Cleveland Clinic all sponsor research coordinators. Large CROs like IQVIA, PPD (Thermo Fisher), and Parexel sponsor through standard H-1B for experienced coordinators. Pharmaceutical companies occasionally sponsor for senior coordinator roles managing complex multi-site trials.
What qualifications strengthen a Research Coordinator's sponsorship case?
A bachelor's degree in biology, public health, nursing, biomedical science, or a related scientific field is the baseline requirement for H-1B classification. ACRP (CCRC) or SOCRA (CCRP) certification demonstrates specialized clinical research expertise. Experience with FDA regulatory requirements, Good Clinical Practice (GCP), electronic data capture systems (Medidata Rave, REDCap, Oracle InForm), and IRB submission processes makes you significantly more competitive. A master's in clinical research, public health, or regulatory science strengthens both the specialty occupation argument and your candidacy.
What is the career progression for a sponsored Research Coordinator?
The typical path moves from research coordinator to senior research coordinator to clinical research manager to director of clinical research operations. Specializing in regulatory affairs, data management, or specific therapeutic areas (oncology, neurology, cardiology) accelerates advancement. Some coordinators transition into clinical research associate (CRA) or clinical project manager roles at CROs and pharmaceutical companies, which offer higher compensation ($80,000 to $120,000). Directors of clinical research operations at academic medical centers earn $100,000 to $140,000.
How to find Research Coordinator jobs with visa sponsorship?
Start by using Migrate Mate, which specializes in visa sponsorship opportunities and filters jobs by visa types like H-1B, O-1 visa, and TN visas. Focus your search on pharmaceutical companies, academic medical centers, clinical research organizations (CROs), and biotechnology firms, as these employers frequently sponsor Research Coordinators. Universities and government research institutions also commonly provide visa sponsorship for qualified international candidates.