Mid Level Administrative Office Specialist Jobs
Mid level administrative office specialist jobs go to professionals ready to own administrative workflows end to end, coordinate across departments, and handle complex scheduling and documentation with minimal oversight. Openings cover on-site, remote, and hybrid settings across Education, Healthcare & Medical Services, and Investment & Asset Management, with employers like JPMorganChase, Clark Hill, and Jobot hiring at this level now.
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Showing 5 of 197+ Mid Level Administrative Office Specialist jobs
INTRODUCTION
MSCI is a global leader in financial analytics and investment solutions, dedicated to innovation and excellence. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support multiple senior leaders within our organization. This role requires professionalism, discretion, and the ability to anticipate needs in a dynamic and fast-paced environment. The ideal candidate thrives in a client-centric setting, is experienced in supporting senior leaders, building relationships, and contributing to strategic initiatives that drive operational efficiency.
ROLE AND RESPONSIBILITIES
As an Executive Assistant, you will play a crucial role ensuring the smooth operation of the team by managing key administrative tasks, facilitating communication, and optimizing efficiency. Your responsibilities will include, but are not limited to:
- Manage complex executive calendars, coordinating across time zones, handling last-minute changes, and ensuring seamless scheduling and prioritization of commitments across multiple stakeholders
- Coordinate detailed travel arrangements, including international and domestic logistics, ensuring timely processing of expense reports
- Plan and execute high-profile events, (offsites, roadshows, etc.) managing logistics such as venue booking, catering, agenda preparation, and post-event action items
- Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and follow-ups
- Assist with ad hoc projects initiatives requiring cross-functional collaboration, contributing to strategic planning and execution
- Continuously evaluate and optimize administrative processes and best practices while partnering with the Administrative Community to enhance office management and workflow, including backup support
BASIC QUALIFICATIONS
- 5+ years of experience supporting senior-level management in an executive assistant capacity
- Strong technical proficiency in Microsoft Office 365 Suite (Word, PowerPoint, Excel, SharePoint), T&E management (Navan, Concur), and collaboration platforms (Microsoft Teams, Zoom); experience with AI-driven tools or workflow automation is a plus
- Excellent verbal and written communication skills, with strong interpersonal and relationship-building abilities
- Strong judgment, discretion, and ability to handle confidential information
- Highly detail-oriented with strong organizational and follow-through abilities
- Adaptability and willingness to acquire new competencies and take on challenges in a dynamic business environment
PREFERRED QUALIFICATIONS
What we offer you
- Salary range: $110,000 - $143,000 / year, plus eligible for annual bonus
- Transparent compensation schemes and comprehensive employee benefits, tailored to your location, ensuring your financial security, health, and overall wellbeing.
- Flexible working arrangements, advanced technology, and collaborative workspaces.
- A culture of high performance and innovation where we experiment with new ideas and take responsibility for achieving results.
- A global network of talented colleagues, who inspire, support, and share their expertise to innovate and deliver for our clients.
- Global Orientation program to kickstart your journey, followed by access to our Learning@MSCI platform, AI Learning Center, LinkedIn Learning Pro and tailored learning opportunities for ongoing skills development.
- Multi-directional career paths that offer professional growth and development through new challenges, internal mobility and expanded roles.
- We actively nurture an environment that builds a sense of inclusion belonging and connection, including eight Employee Resource Groups. All Abilities, Asian Support Network, Black Leadership Network, Climate Action Network, Hola! MSCI, Pride & Allies, Women in Tech, and Women’s Leadership Forum.
At MSCI we are passionate about what we do, and we are inspired by our vision – to power better decisions. You’ll be part of an industry-leading network of creative, curious, and entrepreneurial pioneers. This is a space where you can challenge yourself, set new standards and perform beyond expectations for yourself, our clients, and our industry.
MSCI strengthens global markets by connecting participants across the financial ecosystem with a common language. Our research-based data, analytics and indexes, supported by advanced technology, set standards for global investors and help our clients understand risks and opportunities so they can make better decisions and unlock innovation. We serve asset managers and owners, private-market sponsors and investors, hedge funds, wealth managers, banks, insurers and corporates.
MSCI Inc. is an equal opportunity employer. It is the policy of the firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, gender, gender identity, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy (including unlawful discrimination on the basis of a legally protected parental leave), veteran status, or any other characteristic protected by law. MSCI is also committed to working with and providing reasonable accommodations to individuals with disabilities. If you are an individual with a disability and would like to request a reasonable accommodation for any part of the application process, please email Disability.Assistance@msci.com and indicate the specifics of the assistance needed. Please note, this e-mail is intended only for individuals who are requesting a reasonable workplace accommodation; it is not intended for other inquiries.
To all recruitment agencies
MSCI does not accept unsolicited CVs/Resumes. Please do not forward CVs/Resumes to any MSCI employee, location, or website. MSCI is not responsible for any fees related to unsolicited CVs/Resumes.
Note on recruitment scams
We are aware of recruitment scams where fraudsters impersonating MSCI personnel may try and elicit personal information from job seekers. Read our full note on careers.msci.com.
INTRODUCTION
MSCI is a global leader in financial analytics and investment solutions, dedicated to innovation and excellence. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support multiple senior leaders within our organization. This role requires professionalism, discretion, and the ability to anticipate needs in a dynamic and fast-paced environment. The ideal candidate thrives in a client-centric setting, is experienced in supporting senior leaders, building relationships, and contributing to strategic initiatives that drive operational efficiency.
ROLE AND RESPONSIBILITIES
As an Executive Assistant, you will play a crucial role ensuring the smooth operation of the team by managing key administrative tasks, facilitating communication, and optimizing efficiency. Your responsibilities will include, but are not limited to:
- Manage complex executive calendars, coordinating across time zones, handling last-minute changes, and ensuring seamless scheduling and prioritization of commitments across multiple stakeholders
- Coordinate detailed travel arrangements, including international and domestic logistics, ensuring timely processing of expense reports
- Plan and execute high-profile events, (offsites, roadshows, etc.) managing logistics such as venue booking, catering, agenda preparation, and post-event action items
- Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and follow-ups
- Assist with ad hoc projects initiatives requiring cross-functional collaboration, contributing to strategic planning and execution
- Continuously evaluate and optimize administrative processes and best practices while partnering with the Administrative Community to enhance office management and workflow, including backup support
BASIC QUALIFICATIONS
- 5+ years of experience supporting senior-level management in an executive assistant capacity
- Strong technical proficiency in Microsoft Office 365 Suite (Word, PowerPoint, Excel, SharePoint), T&E management (Navan, Concur), and collaboration platforms (Microsoft Teams, Zoom); experience with AI-driven tools or workflow automation is a plus
- Excellent verbal and written communication skills, with strong interpersonal and relationship-building abilities
- Strong judgment, discretion, and ability to handle confidential information
- Highly detail-oriented with strong organizational and follow-through abilities
- Adaptability and willingness to acquire new competencies and take on challenges in a dynamic business environment
PREFERRED QUALIFICATIONS
What we offer you
- Salary range: $110,000 - $143,000 / year, plus eligible for annual bonus
- Transparent compensation schemes and comprehensive employee benefits, tailored to your location, ensuring your financial security, health, and overall wellbeing.
- Flexible working arrangements, advanced technology, and collaborative workspaces.
- A culture of high performance and innovation where we experiment with new ideas and take responsibility for achieving results.
- A global network of talented colleagues, who inspire, support, and share their expertise to innovate and deliver for our clients.
- Global Orientation program to kickstart your journey, followed by access to our Learning@MSCI platform, AI Learning Center, LinkedIn Learning Pro and tailored learning opportunities for ongoing skills development.
- Multi-directional career paths that offer professional growth and development through new challenges, internal mobility and expanded roles.
- We actively nurture an environment that builds a sense of inclusion belonging and connection, including eight Employee Resource Groups. All Abilities, Asian Support Network, Black Leadership Network, Climate Action Network, Hola! MSCI, Pride & Allies, Women in Tech, and Women’s Leadership Forum.
At MSCI we are passionate about what we do, and we are inspired by our vision – to power better decisions. You’ll be part of an industry-leading network of creative, curious, and entrepreneurial pioneers. This is a space where you can challenge yourself, set new standards and perform beyond expectations for yourself, our clients, and our industry.
MSCI strengthens global markets by connecting participants across the financial ecosystem with a common language. Our research-based data, analytics and indexes, supported by advanced technology, set standards for global investors and help our clients understand risks and opportunities so they can make better decisions and unlock innovation. We serve asset managers and owners, private-market sponsors and investors, hedge funds, wealth managers, banks, insurers and corporates.
MSCI Inc. is an equal opportunity employer. It is the policy of the firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, gender, gender identity, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy (including unlawful discrimination on the basis of a legally protected parental leave), veteran status, or any other characteristic protected by law. MSCI is also committed to working with and providing reasonable accommodations to individuals with disabilities. If you are an individual with a disability and would like to request a reasonable accommodation for any part of the application process, please email Disability.Assistance@msci.com and indicate the specifics of the assistance needed. Please note, this e-mail is intended only for individuals who are requesting a reasonable workplace accommodation; it is not intended for other inquiries.
To all recruitment agencies
MSCI does not accept unsolicited CVs/Resumes. Please do not forward CVs/Resumes to any MSCI employee, location, or website. MSCI is not responsible for any fees related to unsolicited CVs/Resumes.
Note on recruitment scams
We are aware of recruitment scams where fraudsters impersonating MSCI personnel may try and elicit personal information from job seekers. Read our full note on careers.msci.com.
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Find JobsMid Level Administrative Office Specialist Job Market
Who's Hiring
- JPMorganChase17
- Clark Hill7
- Jobot6
- University of Miami5
- 4P Consulting4
Top Industries Hiring
- Education39
- Healthcare & Medical Services28
- Investment & Asset Management17
- Banking & Financial Services15
- Fintech14
Mid Level Administrative Office Specialist Jobs: Frequently Asked Questions
How do I get a mid level administrative office specialist job?
Position yourself by highlighting ownership, not just task completion. Emphasize processes you built or improved, projects you managed independently, and any cross-departmental coordination you led. Tailor your resume to show measurable impact, such as reducing turnaround times or streamlining records systems. Mid level hiring managers want candidates who can operate with minimal supervision from day one.
Which companies hire mid level administrative office specialists?
Companies hiring mid level administrative office specialists right now include JPMorganChase, Clark Hill, and Jobot, based on current listings on Migrate Mate as of November 2026. Hiring at this level tends to come from mid-size to large organizations that need experienced professionals who can run administrative functions independently rather than rely on close supervision.
Are there remote mid level administrative office specialist jobs?
Yes, though availability varies by employer and function. About 18% of mid level administrative office specialist openings are remote or hybrid as of November 2026, reflecting broader shifts in how organizations structure administrative teams. Roles involving document management, scheduling coordination, and digital records are most likely to offer flexible location arrangements.
How do I move up to a mid level administrative office specialist role?
Moving from entry level to mid level takes deliberate skill-building over your first few years. Focus on expanding from task execution to process ownership, volunteering to lead projects, and developing proficiency in office management software and cross-functional coordination. Demonstrating measurable improvements, like faster processing times or cleaner record-keeping systems, signals readiness for greater responsibility.
Which industries hire the most mid level administrative office specialists?
Mid Level administrative office specialist roles concentrate in Education, Healthcare & Medical Services, and Investment & Asset Management, based on current listings on Migrate Mate as of November 2026. These sectors tend to run high volumes of internal operations, compliance documentation, and stakeholder coordination, creating consistent demand for experienced administrative professionals who can manage those functions independently.