Billing Specialist Jobs in Chicago, IL

SUMMARY

The Senior Billing Coordinator is responsible for processing all billing transactions in coordination with their assigned billing attorneys while utilizing the most effective and efficient procedures and systems. This position will be able to accurately decipher complex billing issues and work autonomously within established policies and procedures. A hybrid work schedule is available.

ESSENTIAL FUNCTIONS

• Responsible for monthly billing cycle including generation and distribution of proformas, assuring adherence to client billing guidelines, performing edits, and generating final invoices.
• Responsible for all aspects of e-billing, including onboarding of new clients, matters and timekeepers, operation and maintenance of the various e-billing platforms and submission of invoices and budgets through use of the e-Billing Hub and other third-party sites.
• Responsible for tracking e-billed submissions and providing updates to billing attorneys.
• Assists with follow up on Aged AR, prepares account statements, and coordinates with attorneys on collection strategies.
• Respond to attorney and secretary inquiries for reports and information.
• Manage deadlines for clients and matter billing and reporting.
• Maintain appropriate contact with clients, attorneys and staff on billing matters and analysis of time and fees invested in matters.
• Assists with the distribution and billing of personal receivable proformas.
• Ability to work as a team within the accounting department and assist with coverage during team members' absences.
• Maintains regular, predictable attendance and punctuality.
• Responsible for accurately recording work hours and authorized absences in the Firm’s time tracking system.
• Independently manages other projects, as identified by the Lead Billing Specialist or Manager of Client Accounting.

Upon request, reasonable accommodation may be made to enable individuals with disabilities to perform the above essential functions.

OTHER DUTIES

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

COMPETENCIES

• Problem Solving/Analysis
• Communication
• Initiative
• Thoroughness & Accuracy
• Time Management
• Customer Service
• Collaboration
• Flexibility & Adaptability
• Technical Capacity
• Discretion

REQUIRED QUALIFICATIONS

• Bachelor’s Degree in Business or Finance, or other related field with a financial focus. Or any equivalent combination of training, education and experience with a focus on billing that demonstrates the ability to perform the duties of the position.
• 5 years of relevant work experience in a professional services industry.
• Ability to work designated standard hours each scheduled work day and be available to work before, during and after scheduled work hours.
• Ability to read and write office correspondence and forms, perform arithmetic calculations and maintain records and files at a level normally acquired through high school or the equivalent.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Interpersonal skills necessary to communicate and follow instruction effectively from a diverse group of attorneys, clients and staff and provide information with ordinary courtesy and tact while maintaining confidentiality.
• Ability to adhere to Firm policies set forth by Firm management, as specifically outlined in the Firm’s policy handbooks.
• Knowledge of Firm supported software programs and a demonstrated willingness and ability to learn new software applications and equipment supported by the Firm.

PREFERRED QUALIFICATIONS

• 5 + years of work experience in a professional services industry.
• Experience with various e-billing platforms, paperless proforma software, and the management of billing rates.

SUPERVISORY RESPONSIBILITY

This position has no supervisory responsibilities.

POSITION TYPE

This is a full-time, non-exempt, at-will position. The regular work week for full-time employees consists of 5 days, Monday through Friday. The standard business hours are 9:00 am to 5:00 pm. Except for lunch and break periods required by law, employees are expected to be working the entire 7 hours during each day of work. This position may on occasion require long hours and weekend work. You may be asked to work overtime during peak periods or for approved projects. All overtime must be approved in advance of working. Non-exempt employees are required to clock in and out of each shift and lunch period using the Firm’s timekeeping application. The Firm reserves the right to change the employee’s standard working schedule to meet the needs of the department, clients, or attorneys.

LOCATION

This position works in the office for two assigned days each week and from home for three days, although the CFO has the discretion to ask the employee to work in the office more than 3 days in a given week if there is a business need. The Firm reserves the right to modify or remove the hybrid schedule at any time.

TRAVEL

No travel is expected for this position.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as desktops, laptops, monitors, phones, photocopiers, filing cabinets, and fax machines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee would be required to have the ability to lift files up to 25 pounds and bend or stand to open filing cabinets and pull files from shelves of varying heights. The employee is frequently required to sit and then stand to obtain files, obtain print jobs and photocopy documents in various locations throughout the office. The employee will also frequently use hands and fingers to type documents, review files, lift files and photocopy. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

AAP/EEO STATEMENT

Goldberg Kohn Ltd. is an Equal Opportunity Employer. The Firm does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment decisions are made based on qualifications, merit and business need.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Chicago, IL 60603 (Required)

Ability to Relocate:

• Chicago, IL 60603: Relocate before starting work (Required)

Work Location: Hybrid remote in Chicago, IL 60603