Millsaps College Visa Sponsorship USA

JOB SUMMARY

The Else School of Management at Millsaps College invites applications for the position of Program & Operations Coordinator. This role is central to the daily operations, executive education programs, and external initiatives of the Else School. The position works closely with the Dean and the Director of Administration to coordinate programs, support faculty initiatives, and help develop efficient systems that allow the Else School to operate smoothly and effectively. The Director of Administration focuses on institutional coordination and administrative leadership, while this role emphasizes program execution, operational systems, and process improvement.

The successful candidate will enjoy solving operational challenges, organizing complex projects, and identifying ways to improve processes and systems across the Else School. The ideal candidate is proactive, dependable, and curious about improving how work gets done.

This position works on-site in Jackson, Mississippi, with regular office hours from 8:00 a.m. to 4:30 p.m., including a one-hour unpaid lunch break. Evening and weekend work may be required periodically to support programs, events, and special initiatives.

JOB DUTIES

• Coordinate operational and administrative functions that support academic, executive education, and non-degree programs within the Else School of Management.
• Process financial and administrative transactions including reimbursements, purchase card reconciliations, advances, accounts payable documentation, invoicing, and incoming deposits using established college systems.
• Maintain tracking for program budgets, payments, revenues, and related operational data; prepare financial summaries and reports for leadership review.
• Fulfill purchasing requests for instructional materials, office supplies, equipment, and program needs in accordance with institutional policies.
• Design, document, and maintain operational workflows and process improvements using Microsoft 365 tools, including Teams, Planner, SharePoint, and Power Automate.
• Maintain organized digital file systems and internal process documentation to support continuity, efficiency, and effective knowledge sharing.
• Provide front-line technology and systems support for Else School faculty, staff, and program participants, coordinating with campus IT support as appropriate.
• Manage virtual accounts and program logistics; assist with learning management system setup, course materials, and adjunct faculty support as needed.
• Create and coordinate program materials, presentations, and basic promotional content for executive education and non-degree offerings.
• Coordinate logistics for programs, workshops, conferences, and events, including room scheduling, catering, vendor coordination, registration setup, payment processing, and on-site execution for on- and off-campus events.
• Monitor program enrollment and revenue for non-degree offerings and report outcomes to leadership.
• Manage participant records, registrations, and issuance of CEU certificates for professional development programs.
• Support faculty and staff administrative needs, including scheduling meetings, maintaining calendars, documenting meetings, and coordinating hiring logistics such as interviews and campus visits.
• Serve as a primary point of contact for the Else School with campus partners, external vendors, and community stakeholders.
• Other duties as assigned.

QUALIFICATIONS

• Bachelor’s degree or equivalent combination of education and professional experience
• Demonstrated proficiency with Microsoft 365 (Teams, Outlook, Excel, Word, SharePoint)
• Strong organizational and project coordination skills with the ability to manage multiple programs and deadlines simultaneously
• Experience with financial processing, invoicing, or budget tracking
• Excellent written and verbal communication skills
• Ability to learn new technologies and implement technology solutions
• Self-directed work style with strong attention to detail and follow-through
• Experience with event coordination, academic administration, or program operations in a higher education setting, preferred

PHYSICAL & AVAILABILITY REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer.
• Manual dexterity required for keyboarding and other repetitive tasks.
• Ability to lift and move up to 25 pounds without assistance.
• Availability to work occasional evenings or weekends in support of programs and events.

APPLICATION PROCEDURE

Interested candidates should email a copy of their resume, cover letter, and three professional references to harvey.fiser@millsaps.edu. Please include the applicant’s first initial and last name in all file names. In the cover letter, applicants are encouraged to briefly describe an example of a process they improved, a system they helped organize, or a workflow they made more efficient. No phone calls please.

ABOUT MILLSAPS

Millsaps College is a selective institution of higher education located on 100 beautiful acres in the heart of Jackson, the capital of Mississippi — a progressive southern metropolitan city of nearly half a million. Millsaps is dedicated to academic excellence, open inquiry and free expression, the exploration of faith to inform vocation and the innovative shaping of the social, economic and cultural progress of the region. The college was founded in 1890 by members of the Methodist Church and is consistently ranked as one of the best values in higher education.

Millsaps has an enrollment of approximately 750 students and employs 80 full-time faculty members. The faculty/student ratio at Millsaps is 1:9, and the average class size is 14. Millsaps has graduated 25 Fulbright Award recipients, seven Rhodes Scholars, six Goldwater Scholars and two Truman Scholars. Millsaps is a member of the NCAA Division III and Southern Athletic Association and competes in 18 intercollegiate sports.

EEO STATEMENT

Millsaps College values diversity within our students, faculty and staff, and strives to recruit, develop, and retain the most talented people. Millsaps College does not discriminate in employment on the bases of race, color, creed, religion, sex, sexual orientation, transgender status, gender identity, age, national origin, disability, veteran status or any other legally protected status in accordance with applicable federal, state and/or local laws.

All offers of employment will be contingent on successful completion of a background check and verification of employment. Salary will be commensurate with experience. Millsaps College provides a competitive benefits package.

It is the policy of Millsaps College to provide reasonable accommodations for qualified individuals with disabilities for employment. If you require any accommodations to participate in any part of the hiring process, please contact humanresources@millsaps.edu.

ADDITIONAL INFORMATION

In compliance with the amendments to the federal Clery Act concerning annual security reports, all potential job applicants are free to view Millsaps College’s annual Campus Crime Statistics here.

The only national liberal arts college in Mississippi, Millsaps College has consistently been ranked a “Best Buy” among national liberal arts colleges by U.S. News and World Report‘s America’s Best Colleges and is cited as one of Loren Pope’s 40 Colleges That Change Lives. It was the first institution in Mississippi with a Phi Beta Kappa chapter, and is the only institution in Mississippi ever to be listed in The Fiske Guide to Colleges.

Millsaps is a member of the ACS and NITLE, and has an AACSB accredited business school. In accordance with Federal law, we are making available our Campus Security Report to all prospective employees. Millsaps is located in Jackson, the capital of the state. The Jackson area has a population of around 400,000 and offers low cost-of-living, excellent schools, pleasant climate, and many recreational opportunities.