Inabia Software & Consulting Inc. TN Visa Sponsorship Jobs USA

Job Description:

• Develop and track project plans for multiple concurrent team projects in collaboration with team members and departments, maintaining clear visibility into objectives, priorities, dependencies, and timelines across the portfolio
• Own the tracking of projects from concept, requirements definition through to deployment and implementation: identification of schedules, scopes, budget estimations, and implementation plans, including risk mitigation and flagging constraints
• Maintain detailed sub-task tracking within each project using standard tracking tools and approved programs, ensuring all tasks are assigned, dated, and actively monitored
• Coordinate internal and external resources to ensure that projects adhere to approved scope, published schedule, and within approved budget
• Analyze critical path items — identify project scope gaps or resource issues, work with team members to implement mitigation plans and, when necessary, revise the scope, schedule, or budget to ensure that project requirements and main objectives can be met
• Establish and maintain relationships with relevant client stakeholders, departments, vendors and teams, providing regular (weekly, monthly) updates on project status and changes through approved formats and programs.

Responsibilities

Project Tracking & Execution

• Maintain processes for managing scope during the project lifecycle — measure against quality and performance standards and assess risks
• Simultaneously manage and track multiple active projects, maintaining a consolidated view of status, milestones, risks, and blockers across the full portfolio
• Build and maintain detailed MILs (Master Issue Lists) for each project, capturing all sub-tasks with owners, due dates, priority levels, and completion status
• Proactively follow up with individual team members on assigned tasks, identifying at-risk items early and escalating or re-prioritizing as needed
• Generate and distribute regular status reports (weekly/biweekly) that clearly flag tasks not completed on time, root causes, and proposed corrective actions
• Report project outcomes and/or risks to the appropriate management channels and escalate issues, as necessary, according to project work plan

Vendor Management & Procurement

• Serve as the primary point of contact for vendors on active projects — conduct regular check-ins to track progress against agreed milestones and deliverables
• Follow up with vendors on individual project status updates, hold vendors accountable to committed timelines, and escalate delays with documented impact assessments
• Coordinate vendor support activities including scoping work, collecting and evaluating competitive quotes, and managing the full quote-to-approval process which may include vendor onboarding
• Prepare and submit Purchase Order (PO) requests in accordance with Apple procurement processes, ensuring all required documentation and approvals are in place prior to submission
• Track vendor PO status and delivery commitments, flagging discrepancies and working with procurement and finance stakeholders to resolve them quickly
• Develop and maintain partnerships with cross-functional resources, including vendors, suppliers and consultants

Resource & Stakeholder Coordination

• Identify, request, and schedule internal resources (engineering, operations, facilities, etc.) needed to support project tasks and milestones
• Proactively identify and highlight resource conflicts across the project portfolio and work with team leads to resolve constraints before they impact delivery
• Monitor resources to ensure project efficiency and maximize deliverables — identify gaps to management team
• Act as a liaison between internal teams and external partners to align on expectations, timelines, and deliverables at every stage of the project lifecycle

Required Skills and Qualifications

• Four or more years of project or program management experience, with demonstrated experience managing multiple concurrent projects simultaneously
• Hands-on experience with MIL-based tracking or equivalent structured issue/task tracking methodologies; familiarity with standard program management tools and software strongly preferred
• Proven ability to track, manage, and report on sub-tasks across complex, multi-workstream projects
• Experience in managing cross-functional operation or technology/equipment development projects
• Strong track record of vendor management, including milestone tracking, performance accountability, and procurement coordination (quotes, SOWs, PO requests)
• Experience navigating internal procurement processes including PO submission, approval workflows, and budget tracking
• Strong attention to policy, protocols, deadlines and budgetary guidelines
• Proven success working with and coordinating across cross-functional teams
• Strong written and verbal communication skills, including the ability to produce clear, high-level summaries for both executive audiences and technical teams
• Good presentation skills