Mid Level Division Administrator Jobs
Mid level division administrator jobs go to professionals ready to own operational projects end to end, mentor coordinators, and drive process decisions without close supervision. Hiring runs across Healthcare & Medical Services, Education, and Construction & Real Estate, with a mix of on-site, remote, and hybrid openings, and employers like Engineered Air, MUFG, and C. Overaa & competing for administrators at this level now.
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Position Summary
The Assistant Division Controller is responsible for the functional aspects of the monthly financial close, reconciliation process and Sarbanes Oxley controls. This role also is involved in the business analysis and projects designed to enhance the profitability of the business units.
Key Responsibilities
- Assists the Division Controller with the monthly, quarterly, and annual accounting close processes.
- Prepares financial statements and filings in compliance with GAAP principles and Sarbanes-Oxley.
- Completes budgeting, forecasting, financial analysis processes and ensures compliance with Sarbanes-Oxley.
- Administers internal controls and audits of policies and procedures meant to preserve the division’s assets.
- Reports on results of operations and maintains compliance with company policies and procedures.
- Interacts with persons in all areas of the business including marketing, operations, sales, maintenance, safety and administration.
- Assists in administering the daily accounting functions at various operating locations.
- Participates in training and other learning opportunities to expand knowledge of the company, products, sales and services and performs any other duties needed to help drive our vision, fulfill our mission, and/or abide by our core values.
Education, Experience & Qualifications
The successful candidate will have a bachelor’s degree in accounting, 3 years accounting experience, a demonstrated ability to work as part of a team in a collaborative environment and must be legally eligible to work in the United States. Excellent listening, communication and problem-solving skills, proficiency in Microsoft Office applications, the ability to work independently and contribute to broader team objectives are necessary. Strong financial and analytical skills, and effective organizational and time management skills are expected.
Attributes
Analytical, team-oriented individual who is attentive to detail, hard worker, creative, trustworthy, adaptable and results-oriented with the ability to see the larger picture while focusing on detailed information.
Benefits
Medical, Dental, Vision, Life & Disability Insurance, Maternity & Parental Leave, Flexible Spending Accounts, Discounted Stock Program, 401K, Employee Awards, Employee Assistance Plan, Wellness Incentive, Tuition Assistance, Career Pathways, and More.
Position Summary
The Assistant Division Controller is responsible for the functional aspects of the monthly financial close, reconciliation process and Sarbanes Oxley controls. This role also is involved in the business analysis and projects designed to enhance the profitability of the business units.
Key Responsibilities
- Assists the Division Controller with the monthly, quarterly, and annual accounting close processes.
- Prepares financial statements and filings in compliance with GAAP principles and Sarbanes-Oxley.
- Completes budgeting, forecasting, financial analysis processes and ensures compliance with Sarbanes-Oxley.
- Administers internal controls and audits of policies and procedures meant to preserve the division’s assets.
- Reports on results of operations and maintains compliance with company policies and procedures.
- Interacts with persons in all areas of the business including marketing, operations, sales, maintenance, safety and administration.
- Assists in administering the daily accounting functions at various operating locations.
- Participates in training and other learning opportunities to expand knowledge of the company, products, sales and services and performs any other duties needed to help drive our vision, fulfill our mission, and/or abide by our core values.
Education, Experience & Qualifications
The successful candidate will have a bachelor’s degree in accounting, 3 years accounting experience, a demonstrated ability to work as part of a team in a collaborative environment and must be legally eligible to work in the United States. Excellent listening, communication and problem-solving skills, proficiency in Microsoft Office applications, the ability to work independently and contribute to broader team objectives are necessary. Strong financial and analytical skills, and effective organizational and time management skills are expected.
Attributes
Analytical, team-oriented individual who is attentive to detail, hard worker, creative, trustworthy, adaptable and results-oriented with the ability to see the larger picture while focusing on detailed information.
Benefits
Medical, Dental, Vision, Life & Disability Insurance, Maternity & Parental Leave, Flexible Spending Accounts, Discounted Stock Program, 401K, Employee Awards, Employee Assistance Plan, Wellness Incentive, Tuition Assistance, Career Pathways, and More.
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Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
- Education
- Construction & Real Estate
- Banking & Financial Services
- Energy
Mid Level Division Administrator Jobs: Frequently Asked Questions
How do I get a mid level division administrator job?
Position yourself around ownership, not just task completion. Highlight projects you managed from start to finish, decisions you made independently, and results you can quantify, such as improved turnaround times or reduced errors. Tailor your resume to show cross-functional coordination and any process improvements you led. Employers at this level want administrators who already operate with limited oversight, so make that visible in every application.
Which companies hire mid level division administrators?
Companies hiring mid level division administrators right now include Engineered Air, MUFG, and C. Overaa &, based on current listings on Migrate Mate as of November 2026. Hiring at this level tends to come from mid-size to large organizations that have enough operational complexity to warrant dedicated division-level coordination and need administrators who can handle it with minimal direction.
Are there remote mid level division administrator jobs?
Yes, though availability varies by industry and employer. About 33% of mid level division administrator openings are remote or hybrid as of November 2026, with hybrid arrangements being the more common offer at this experience level. Roles that involve on-site team coordination or facility oversight tend to require in-person presence, while those centered on data, reporting, or cross-department communication often allow more flexibility.
How do I move up to a mid level division administrator role?
The path from entry level into mid level comes down to depth and demonstrated ownership. Start by volunteering for projects that require you to coordinate across teams or manage a process from beginning to end. Build expertise in scheduling systems, budget tracking, or compliance workflows specific to your industry. Measurable impact, such as cutting processing time or improving accuracy, is what distinguishes mid level candidates from those still learning the fundamentals.
Which industries hire the most mid level division administrators?
Mid Level division administrator roles concentrate in Healthcare & Medical Services, Education, and Construction & Real Estate, based on current listings on Migrate Mate as of November 2026. These sectors tend to have layered organizational structures with distinct divisions, creating consistent demand for administrators who can coordinate operations, manage reporting, and support leadership across multiple functional areas.