Entry Level Financial and Administrative Manager Jobs
New grad financial and administrative manager jobs attract recent graduates and entry level candidates with zero to two years of experience, where strong internship work or hands-on coursework in finance or operations can matter more than a lengthy resume. Most openings mix on-site and remote settings across Healthcare & Medical Services, Education, and Consulting & Professional Services, with employers like Jobot, UCLA Health, and Lockheed Martin hiring at this level now.
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Showing 5 of 250+ Entry Level Financial and Administrative Manager jobs
INTRODUCTION
La Jolla
9500 Gilman Drive, San Diego, CA 92093, United States
Payroll Title: BLANK AST 3
Department: School of Public Health
Hiring Pay Scale: $30.89 - $44.27 / Hour
Worksite: La Jolla
Appointment Type: Limited Appointment
Appointment Percent: 50 %
Union: CX Contract
Total Openings: 1
Work Schedule: Days, 8-Hour Shifts, Monday-Friday
#142097 Research Group Administrative Assistant
Filing Deadline: Mon 11/30/2026
UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
This position is a contract/limited position with the possibility of extension/career conversion.
Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.
DESCRIPTION
Under general supervision, the Research Program Administrative Coordinator provides administrative and operational support for several research programs at the University of California San Diego. These programs involve collaboration among the School of Public Health, the Department of Psychiatry, and the Dissemination and Implementation Science Center (DISC) within the Altman Clinical and Translational Research Institute (ACTRI).
The position coordinates travel arrangements for research staff and community partners, including Concur travel requests, reimbursements, and reconciliations. Additional responsibilities include processing purchasing and reimbursement transactions and reconciling expenses related to human subject payments, supplies, and meetings.
The coordinator organizes and schedules recurring weekly, monthly, quarterly, and annual meetings; communicates with diverse partners regarding meeting logistics and agendas; and prepares and distributes meeting summaries. The position also coordinates webinars, conferences, and workshops.
Additional duties include assisting with pre-award and post-award administrative activities and reporting; supporting website updates and newsletter development and distribution; coordinating the onboarding of research interns; preparing marketing and dissemination materials; formatting manuscripts for journal submission; programming and maintaining REDCap projects; and assisting with research data collection activities as needed.
MINIMUM QUALIFICATIONS
- Strong interpersonal skills needed to interact effectively with a diverse audience in-person and virtually, exercising tact and diplomacy with emphasis on flexibility and professionalism and ability to act with discretion regarding sensitive and confidential matters.
- Proven ability to organize and prioritize work effectively with large volume and multiple responsibilities to meet deadlines and changing priorities.
- Demonstrated ability to work with detailed information in an accurate manner within established deadlines.
- Skill in developing, implementing and maintaining record keeping and effectively organizing computerized files and information.
- Proven skill in utilizing numerous computer systems, software and applications including MS Word, Excel, Acrobat, Google, PowerPoint, Zoom.
- Excellent grammar and writing skills. Ability to communicate clearly and effectively in person and virtually.
- Demonstrated experience and skill to work independently using good judgment.
PREFERRED QUALIFICATIONS
- Experience coordinating meetings and special events including logistics: e.g. audio/video equipment, space scheduling, catering, etc.
- Experience with UCSD Concur travel request/travel reports.
- Knowledge of UC travel regulations and use of online systems.
- Knowledge of UC federal travel administration.
SPECIAL CONDITIONS
- Must be able to work various hours and locations based on business needs.
- Employment is subject to a criminal background check.
Pay Transparency Act
Annual Full Pay Range: $64,498 - $92,436 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $30.89 - $44.27
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational — or "bench-to-bedside" — research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:
- UC Sexual Violence and Sexual Harassment Policy
- UC Anti-Discrimination Policy
- Abusive Conduct in the Workplace
Job Details
Date Posted: 11/12/2026
INTRODUCTION
La Jolla
9500 Gilman Drive, San Diego, CA 92093, United States
Payroll Title: BLANK AST 3
Department: School of Public Health
Hiring Pay Scale: $30.89 - $44.27 / Hour
Worksite: La Jolla
Appointment Type: Limited Appointment
Appointment Percent: 50 %
Union: CX Contract
Total Openings: 1
Work Schedule: Days, 8-Hour Shifts, Monday-Friday
#142097 Research Group Administrative Assistant
Filing Deadline: Mon 11/30/2026
UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
This position is a contract/limited position with the possibility of extension/career conversion.
Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.
DESCRIPTION
Under general supervision, the Research Program Administrative Coordinator provides administrative and operational support for several research programs at the University of California San Diego. These programs involve collaboration among the School of Public Health, the Department of Psychiatry, and the Dissemination and Implementation Science Center (DISC) within the Altman Clinical and Translational Research Institute (ACTRI).
The position coordinates travel arrangements for research staff and community partners, including Concur travel requests, reimbursements, and reconciliations. Additional responsibilities include processing purchasing and reimbursement transactions and reconciling expenses related to human subject payments, supplies, and meetings.
The coordinator organizes and schedules recurring weekly, monthly, quarterly, and annual meetings; communicates with diverse partners regarding meeting logistics and agendas; and prepares and distributes meeting summaries. The position also coordinates webinars, conferences, and workshops.
Additional duties include assisting with pre-award and post-award administrative activities and reporting; supporting website updates and newsletter development and distribution; coordinating the onboarding of research interns; preparing marketing and dissemination materials; formatting manuscripts for journal submission; programming and maintaining REDCap projects; and assisting with research data collection activities as needed.
MINIMUM QUALIFICATIONS
- Strong interpersonal skills needed to interact effectively with a diverse audience in-person and virtually, exercising tact and diplomacy with emphasis on flexibility and professionalism and ability to act with discretion regarding sensitive and confidential matters.
- Proven ability to organize and prioritize work effectively with large volume and multiple responsibilities to meet deadlines and changing priorities.
- Demonstrated ability to work with detailed information in an accurate manner within established deadlines.
- Skill in developing, implementing and maintaining record keeping and effectively organizing computerized files and information.
- Proven skill in utilizing numerous computer systems, software and applications including MS Word, Excel, Acrobat, Google, PowerPoint, Zoom.
- Excellent grammar and writing skills. Ability to communicate clearly and effectively in person and virtually.
- Demonstrated experience and skill to work independently using good judgment.
PREFERRED QUALIFICATIONS
- Experience coordinating meetings and special events including logistics: e.g. audio/video equipment, space scheduling, catering, etc.
- Experience with UCSD Concur travel request/travel reports.
- Knowledge of UC travel regulations and use of online systems.
- Knowledge of UC federal travel administration.
SPECIAL CONDITIONS
- Must be able to work various hours and locations based on business needs.
- Employment is subject to a criminal background check.
Pay Transparency Act
Annual Full Pay Range: $64,498 - $92,436 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $30.89 - $44.27
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational — or "bench-to-bedside" — research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:
- UC Sexual Violence and Sexual Harassment Policy
- UC Anti-Discrimination Policy
- Abusive Conduct in the Workplace
Job Details
Date Posted: 11/12/2026
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Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services53
- Education50
- Consulting & Professional Services28
- Technology & Software20
- Law & Legal Services9
Entry Level Financial and Administrative Manager Jobs: Frequently Asked Questions
How do I get an entry level financial and administrative manager job?
Employers hiring at the entry level look for candidates with a degree in finance, business administration, or accounting, plus any hands-on exposure through internships, part-time roles, or coursework in budgeting and reporting. Proficiency in spreadsheet tools like Excel and familiarity with basic accounting software give candidates a clear edge. Tailoring your resume to show specific projects or outcomes, even from academic work, strengthens your application considerably at this stage.
Which companies hire entry level financial and administrative managers?
Companies hiring entry level financial and administrative managers right now include Jobot, UCLA Health, and Lockheed Martin, based on current listings on Migrate Mate as of November 2026. A wide range of employers, from mid-size businesses to large corporations and nonprofits, regularly bring on junior candidates to support financial operations and administrative functions.
Are there remote entry level financial and administrative manager jobs?
Yes, though on-site roles remain common at this level. About 10% of entry level financial and administrative manager openings are remote or hybrid as of November 2026, reflecting ongoing flexibility in finance and administrative functions across many industries. Checking listings regularly gives you the best chance of finding a setup that fits your preferences.
Are these new grad financial and administrative manager jobs?
Yes, these listings include new grad, recent graduate, and junior financial and administrative manager roles. A posting is typically new-grad friendly when it welcomes zero to two years of experience, accepts internship or co-op experience in place of full-time work, or explicitly notes that a relevant degree or portfolio can substitute for a long employment history. Filtering for those signals helps you identify the right openings quickly.
Which industries hire the most entry level financial and administrative managers?
Entry Level financial and administrative manager roles concentrate in Healthcare & Medical Services, Education, and Consulting & Professional Services, based on current listings on Migrate Mate as of November 2026. These sectors tend to generate consistent demand for junior finance and administrative talent because they operate complex budgets, compliance requirements, and reporting cycles that benefit from dedicated support staff at every experience level.