J-1 Visa Office Manager Jobs
Office Manager roles in the United States are accessible to international professionals through the J-1 Trainee or Intern program categories, depending on your career stage. Securing sponsorship requires a designated sponsor organization to issue your DS-2019, separate from the host employer who hires you.
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Get Access To All JobsOffice Manager Intern
Location: New York, NY 10005
Hourly rate: $30/hr
In office: Starting at 7:30 AM (minimum of 30 hrs/week)
Must be local to NYC and able to begin immediately
The Opportunity
Group One Trading is seeking a reliable, detail-oriented Office Manager Intern to support daily operations in our New York office. This hands-on, in-office role focuses on maintaining an organized, well-stocked, and efficient workplace. The ideal candidate enjoys managing logistics, staying organized, and serving as a dependable point of support for the team.
Who We Are
We are committed to creating a diverse environment and are proud to be an equal opportunity employer. At Group One, we value transparency and collaboration coming from unique perspectives and backgrounds. We hire bright, analytical, and competitive people and train them to be the best in the industry. We strive to create a workplace in which all employees have an opportunity to participate and contribute to the success of the business. A healthy work-life balance is essential to sustaining our work culture and our overall success. We rely on our employees to spur creativity, enhance problem-solving, and help us thrive in the high-pressure trading industry.
What We Do
Group One Trading was founded in 1989, and we've become one of the largest privately held options trading firms in the United States, with brilliant people on our team in New York, Chicago, Philadelphia, and San Francisco. We continue to expand our presence on exchanges as the options trading space evolves and grows. Armed with expertise developed through a rigorous training program, our traders provide competitive liquidity across a broad range of securities. We manage portfolios of thousands of securities and electronically stream two-sided quotes across multiple exchanges. Group One is wholly owned by its founders and employees, and all our trading is proprietary, placing both the rewards for our success and managerial oversight directly in our team's hands.
Responsibilities
- Maintain a clean, organized, and well-stocked office environment across kitchen and common areas.
- Manage visitor logistics by maintaining guest lists, handling conference room setup and scheduling, and preparing and distributing access badges.
- Coordinate catering and serve as the point of contact for office events and meetings.
- Oversee office inventory by tracking supplies, snacks, and equipment while anticipating ongoing needs.
- Serve as the primary point of contact for building-related requests, including submitting work orders and coordinating with property management.
- Oversee daily office operations, including administrative tasks such as handling incoming and outgoing mail and packages, assisting with onboarding logistics, and supporting the HR and Recruitment Team.
Skills and Requirements
- This role requires full in-office presence, with availability to work on-site 5 days per week from 7:30 AM – 4:00 PM (minimum of 30 hrs/week).
- Pursuing a degree in Hospitality Management or a related field in the NYC area.
- Strong organizational skills with a high level of attention to detail.
- Reliable, proactive, and comfortable handling routine operational tasks.
- Excellent written and verbal communication skills.
- Ability to work independently and manage time effectively.
- Familiarity with Microsoft 365 (Outlook, Word, Excel).
The Benefits
We provide a competitive hourly compensation, an environment which promotes collaboration, mentorship and continuous learning. Group One gladly sponsors qualified international candidates selected to join our team.
Office Manager Intern
Location: New York, NY 10005
Hourly rate: $30/hr
In office: Starting at 7:30 AM (minimum of 30 hrs/week)
Must be local to NYC and able to begin immediately
The Opportunity
Group One Trading is seeking a reliable, detail-oriented Office Manager Intern to support daily operations in our New York office. This hands-on, in-office role focuses on maintaining an organized, well-stocked, and efficient workplace. The ideal candidate enjoys managing logistics, staying organized, and serving as a dependable point of support for the team.
Who We Are
We are committed to creating a diverse environment and are proud to be an equal opportunity employer. At Group One, we value transparency and collaboration coming from unique perspectives and backgrounds. We hire bright, analytical, and competitive people and train them to be the best in the industry. We strive to create a workplace in which all employees have an opportunity to participate and contribute to the success of the business. A healthy work-life balance is essential to sustaining our work culture and our overall success. We rely on our employees to spur creativity, enhance problem-solving, and help us thrive in the high-pressure trading industry.
What We Do
Group One Trading was founded in 1989, and we've become one of the largest privately held options trading firms in the United States, with brilliant people on our team in New York, Chicago, Philadelphia, and San Francisco. We continue to expand our presence on exchanges as the options trading space evolves and grows. Armed with expertise developed through a rigorous training program, our traders provide competitive liquidity across a broad range of securities. We manage portfolios of thousands of securities and electronically stream two-sided quotes across multiple exchanges. Group One is wholly owned by its founders and employees, and all our trading is proprietary, placing both the rewards for our success and managerial oversight directly in our team's hands.
Responsibilities
- Maintain a clean, organized, and well-stocked office environment across kitchen and common areas.
- Manage visitor logistics by maintaining guest lists, handling conference room setup and scheduling, and preparing and distributing access badges.
- Coordinate catering and serve as the point of contact for office events and meetings.
- Oversee office inventory by tracking supplies, snacks, and equipment while anticipating ongoing needs.
- Serve as the primary point of contact for building-related requests, including submitting work orders and coordinating with property management.
- Oversee daily office operations, including administrative tasks such as handling incoming and outgoing mail and packages, assisting with onboarding logistics, and supporting the HR and Recruitment Team.
Skills and Requirements
- This role requires full in-office presence, with availability to work on-site 5 days per week from 7:30 AM – 4:00 PM (minimum of 30 hrs/week).
- Pursuing a degree in Hospitality Management or a related field in the NYC area.
- Strong organizational skills with a high level of attention to detail.
- Reliable, proactive, and comfortable handling routine operational tasks.
- Excellent written and verbal communication skills.
- Ability to work independently and manage time effectively.
- Familiarity with Microsoft 365 (Outlook, Word, Excel).
The Benefits
We provide a competitive hourly compensation, an environment which promotes collaboration, mentorship and continuous learning. Group One gladly sponsors qualified international candidates selected to join our team.
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Get Access To All JobsTips for Finding J-1 Visa Sponsorship as an Office Manager
Align your background with Trainee criteria
The J-1 Trainee category requires either a degree plus one year of related work experience, or five years of professional experience in business administration. Confirm your credentials meet this threshold before pursuing host employers.
Document your office management competencies clearly
Designated sponsors require a detailed training plan, not just a job offer. Prepare a written summary of specific skills you aim to develop, such as U.S. payroll systems, vendor contract management, or facilities compliance, to support DS-2019 issuance.
Search Migrate Mate for J-1-compatible roles
Use Migrate Mate to filter Office Manager openings at host employers with a history of working within J-1 program structures. Applying to roles already familiar with the host-sponsor model shortens the onboarding conversation significantly.
Target host employers in regulated industries
Firms in healthcare, higher education, and government contracting frequently partner with designated sponsors like Cultural Vistas or AIPT because their compliance frameworks already accommodate structured training agreements and DS-2019 reporting requirements.
Clarify the home residency requirement early
Some J-1 Trainee placements carry a two-year home-country residency requirement, which affects future visa eligibility. Ask the designated sponsor before accepting a placement whether your specific position is subject to this condition.
Confirm E-Verify participation with your host employer
J-1 exchange visitors must have valid work authorization tied to their program dates. Verify that your prospective host employer is enrolled in E-Verify and understands that your employment authorization is program-bound, not employer-sponsored like an H-1B.
Office Manager jobs are hiring across the US. Find yours.
Find Office Manager JobsOffice Manager J-1 Visa: Frequently Asked Questions
Which J-1 program category applies to Office Manager roles?
The J-1 Trainee category is the standard fit for Office Manager positions. It covers professionals with a degree plus one year of relevant experience, or five years of experience in business administration fields. If you're still enrolled in a degree program and seeking a structured internship, the J-1 Intern category may apply instead, though post-degree Trainee placements are more common for this role.
Who actually sponsors a J-1 visa for an Office Manager position?
A U.S. Department of State-designated sponsor organization, not the employer, issues your DS-2019 and sponsors your J-1 visa. The host employer where you work as an Office Manager is your workplace, but organizations like Cultural Vistas or AIPT administer the program, monitor your training plan, and maintain compliance with State Department regulations throughout your exchange.
How do I find host employers open to J-1 Office Manager placements?
Migrate Mate lets you search Office Manager roles at U.S. employers familiar with hosting J-1 exchange visitors. Because the J-1 requires a separate designated sponsor and a signed training plan, targeting employers already experienced with this structure avoids delays caused by educating HR teams about the host-sponsor distinction from scratch.
What is the two-year home residency requirement and does it affect Office Manager trainees?
Some J-1 participants must return to their home country for two years before applying for certain U.S. visas, including H-1B or a green card. Whether this applies to your Office Manager placement depends on your country of nationality, your source of funding, and whether your skills appear on the State Department's Exchange Visitor Skills List. Confirm this with the designated sponsor before committing to a program.
Can a J-1 Office Manager trainee extend their program or transition to another visa status?
J-1 Trainee programs can last up to 18 months, with no extension available beyond that ceiling. Transitioning to another visa status, such as H-1B, requires a separate employer-sponsored petition and is subject to the annual lottery. If the two-year home residency requirement applies to you, a waiver must be obtained before most status changes are possible.
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