J-1 Visa Human Resources Assistant Jobs
Human Resources Assistant roles in the United States are accessible to exchange visitors through the J-1 Intern or Trainee program category, depending on whether you're currently enrolled in school or within five years of graduating. A designated sponsor organization issues your DS-2019 and coordinates sponsorship with your host employer.
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Cyvl is a Boston-based tech startup revolutionizing how civil engineering firms and governments map and manage transportation infrastructure. Our enterprise-grade hardware and software solutions leverage 3D mapping sensors to capture LiDAR, imagery, and GPS data, retrofitted to our customers' vehicles. This data is processed through our AI-powered cloud pipelines to generate actionable geospatial insights that save cities and engineering firms time, money, and resources.
At Cyvl, our mission is to empower governments to build and maintain public infrastructure they’re proud of by accelerating decision-making through our sensors and Infrastructure Intelligence Platform. As a People Operations and Office Intern, you will assist with the daily functions of people and office operations, helping contribute to a productive and welcoming environment for the employees.
About the Role
We are seeking a motivated and organized intern to support office operations and workplace culture. This role is ideal for someone proactive, detail-oriented, and excited to keep our workplace efficient, welcoming, and fun. You’ll directly impact daily operations and help foster an environment where our team can thrive.
Key Responsibilities
- Assist with company events, hiring processes, and workplace improvement ideas.
- Contributing to the company’s internal website and digital documentation.
- Daily responsibilities of organizing spaces, maintaining office supplies and equipment, and owning general office upkeep.
Qualifications
Required
- Strong organizational skills and attention to detail
- Self-starter with initiative and follow-through
- Thrive in a fast-paced environment
- Positive, flexible, and willing to take on varied tasks
- Comfortable with light physical work (supplies, tidying, etc.)
- Innovative and creative in finding better ways to work and solve problems
Preferred
- Interest and/or experience in operations, HR, or workplace culture (tech skills a plus).
- Google Drive and Notion experience.
What You'll Gain
- Hands-on experience in office management and workplace operations
- Exposure to a fun, collaborative, and dynamic team environment
- Opportunities to propose and implement your own ideas
- A high level of ownership and responsibility in a startup setting
- Real-world skills and meaningful experience to help launch your career in HR or business
If you're a results-driven individual with a passion for solutions, then we want you to apply to join our team. At Cyvl, you'll have the opportunity to work on a team building cutting-edge technology and make a meaningful impact on the world.
At Cyvl, we welcome and celebrate diversity in all its forms. We do not discriminate based on race, color, religion, sex, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, or any other protected characteristic. Your unique perspective is valued here.
About us
Cyvl is a Boston-based tech startup revolutionizing how civil engineering firms and governments map and manage transportation infrastructure. Our enterprise-grade hardware and software solutions leverage 3D mapping sensors to capture LiDAR, imagery, and GPS data, retrofitted to our customers' vehicles. This data is processed through our AI-powered cloud pipelines to generate actionable geospatial insights that save cities and engineering firms time, money, and resources.
At Cyvl, our mission is to empower governments to build and maintain public infrastructure they’re proud of by accelerating decision-making through our sensors and Infrastructure Intelligence Platform. As a People Operations and Office Intern, you will assist with the daily functions of people and office operations, helping contribute to a productive and welcoming environment for the employees.
About the Role
We are seeking a motivated and organized intern to support office operations and workplace culture. This role is ideal for someone proactive, detail-oriented, and excited to keep our workplace efficient, welcoming, and fun. You’ll directly impact daily operations and help foster an environment where our team can thrive.
Key Responsibilities
- Assist with company events, hiring processes, and workplace improvement ideas.
- Contributing to the company’s internal website and digital documentation.
- Daily responsibilities of organizing spaces, maintaining office supplies and equipment, and owning general office upkeep.
Qualifications
Required
- Strong organizational skills and attention to detail
- Self-starter with initiative and follow-through
- Thrive in a fast-paced environment
- Positive, flexible, and willing to take on varied tasks
- Comfortable with light physical work (supplies, tidying, etc.)
- Innovative and creative in finding better ways to work and solve problems
Preferred
- Interest and/or experience in operations, HR, or workplace culture (tech skills a plus).
- Google Drive and Notion experience.
What You'll Gain
- Hands-on experience in office management and workplace operations
- Exposure to a fun, collaborative, and dynamic team environment
- Opportunities to propose and implement your own ideas
- A high level of ownership and responsibility in a startup setting
- Real-world skills and meaningful experience to help launch your career in HR or business
If you're a results-driven individual with a passion for solutions, then we want you to apply to join our team. At Cyvl, you'll have the opportunity to work on a team building cutting-edge technology and make a meaningful impact on the world.
At Cyvl, we welcome and celebrate diversity in all its forms. We do not discriminate based on race, color, religion, sex, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, or any other protected characteristic. Your unique perspective is valued here.
See all 9+ Human Resources Assistant jobs
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Get Access To All JobsTips for Finding J-1 Visa Sponsorship as a Human Resources Assistant
Align your credentials to specialty occupation standards
HR Assistant roles require a degree in human resources, business administration, or a related field to qualify under the J-1 Trainee category. Pull your O*NET occupation profile for this role to verify which disciplines DOL recognizes as directly relevant before you apply.
Confirm host employers have training plan capacity
Your J-1 host employer must co-sign a structured Training Plan (DS-7002) documenting your HR learning objectives by phase. Ask prospective employers whether they've hosted J-1 trainees before and whether HR is listed as an approved training area in their program history.
Search Migrate Mate to find J-1-ready HR employers
Use Migrate Mate to filter U.S. employers actively seeking HR Assistants in contexts compatible with J-1 exchange visitor programs. This narrows your search to host organizations already familiar with the training-plan and compliance requirements the program imposes.
Distinguish Intern from Trainee category eligibility
The J-1 Intern category is for current students or graduates within 12 months of completing a degree. If you graduated more than a year ago but have under five years of HR experience, the Trainee category applies instead. Applying under the wrong category is a common reason designated sponsors reject applications.
Verify your host employer's E-Verify enrollment status
Some designated sponsor organizations require host employers to be enrolled in E-Verify as a condition of issuing a DS-2019. Confirm this requirement with your chosen sponsor before your employer finalizes the offer, since retroactive enrollment adds weeks to your start timeline.
Plan around the two-year home residency requirement
If your J-1 program is government-funded or you come from a country on the DOL Exchange Visitor Skills List, you may face a two-year home residency requirement before switching to H-1B or another work visa. Confirm your eligibility for a waiver with your designated sponsor before accepting an offer.
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Find Human Resources Assistant JobsHuman Resources Assistant J-1 Visa: Frequently Asked Questions
Which J-1 program category fits a Human Resources Assistant role?
The J-1 Intern category applies if you're currently enrolled in a degree program or graduated within the past 12 months. The J-1 Trainee category fits early-career HR professionals who graduated more than a year ago but have fewer than five years of full-time HR work experience. Both require a host employer and a designated sponsor that issues your DS-2019.
Who actually sponsors the J-1 visa for an HR Assistant position?
The visa sponsor is a U.S. Department of State-designated organization, not your employer. Organizations like Cultural Vistas or AIPT issue the DS-2019, review your Training Plan, and maintain legal responsibility for your exchange program. Your employer acts as the host, not the sponsor, and signs the DS-7002 Training Plan alongside the designated sponsor.
How do I find U.S. employers open to hosting J-1 HR Assistants?
Use Migrate Mate to search for HR Assistant roles posted by employers with J-1 program experience. Because the J-1 host relationship requires employers to commit to a structured training plan, filtering for organizations already familiar with exchange visitor compliance significantly shortens your search and reduces the risk of an offer falling through late in the process.
Does the two-year home residency requirement affect HR Assistant J-1 holders?
It can. If your J-1 program is government-financed or your home country appears on the DOL Exchange Visitor Skills List for HR-related fields, USCIS will require you to return home for two years before you can change to H-1B or most immigrant visa categories. Confirm your status with your designated sponsor before accepting an offer, since a waiver application can take several months.
What does the DS-7002 Training Plan require for an HR Assistant role?
The DS-7002 breaks your training into specific phases tied to HR functions, such as onboarding administration, HRIS data entry, benefits coordination, and employee records management. Each phase lists the skills you'll gain, supervision methods, and evaluation timelines. Your designated sponsor must approve the plan before issuing the DS-2019, so work with your host employer early to draft it in enough detail to pass review.
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