J-1 Visa Executive Assistant Jobs
Executive Assistant roles in the United States are available to international candidates through the J-1 Trainee and Intern program categories, depending on your career stage. These categories require a designated sponsor organization to issue your DS-2019 and provide J-1 visa sponsorship. No lottery or annual cap limits your options.
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Get Access To All JobsINTRODUCTION
We’re looking for an Executive Assistant Intern who will act as the operational backbone for executive priorities. This role is about creating leverage—managing time, communication, and coordination so work moves forward without friction.
You’ll work directly with executive leadership, gaining exposure to high-priority initiatives and decision-making. This is a hands-on role for someone who is highly organized, detail-oriented, and takes pride in keeping things running smoothly in a fast-paced environment.
This is an internship designed for both impact and development—you’ll gain hands-on experience in executive operations while building core skills in organization, communication, and prioritization.
This role is best suited for someone who is eager to learn by doing and comfortable operating in a fast-paced, high-expectation environment.
What You’ll Work On
- Managing a fast-moving calendar with shifting priorities
- Preparing executives for meetings (agendas, context, notes, follow-ups)
- Tracking action items and ensuring nothing falls through the cracks
- Supporting communication across teams to keep work aligned and moving
- Improving how executive workflows are organized and documented
Roles & Responsibilities
- Own calendar management, including scheduling, prioritization, and conflict resolution
- Prepare clear, concise meeting materials and capture actionable notes
- Track, follow up, and close out tasks across multiple stakeholders
- Support inbox organization and draft communications when needed
- Coordinate logistics for meetings, events, and internal initiatives
- Maintain organized systems for documentation and information sharing
- Identify opportunities to improve efficiency in day-to-day operations
Ways of Working
- In-person collaboration: At least 2 days per week in-office at our downtown Detroit headquarters, with flexibility based on business needs
- AI-enabled execution: We leverage AI to accelerate how we work. You’ll be expected to consistently integrate AI into your workflows to improve speed, quality, and output
- Ownership mindset: Take initiative, propose next steps, and drive work forward—not wait for direction
- Clarity and communication: Communicate in a concise, structured way and follow through on commitments
Growth & Development
- Direct exposure to executive-level priorities and decision-making
- Hands-on experience working on real, high-impact work
- Ongoing feedback and coaching
- Development of core skills in organization, communication, and execution
- Experience operating in a fast-paced, AI-enabled environment
What Success Looks Like
- The executive’s time is consistently well-managed and optimized
- Meetings are structured, productive, and followed by clear next steps
- Tasks and commitments are tracked and completed without reminders
- Communication flows smoothly across stakeholders
- You consistently leverage AI and technology to streamline workflows, improve outputs, and increase productivity
What you’ll get
Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We’ve got your back. Check out our full list of Benefits and Perks.
About us
Rocket is a Detroit-based company made up of businesses that provide simple, fast and trusted digital solutions for complex transactions. The name comes from our flagship business, now known as Rocket Mortgage®, which was founded in 1985. Today, we’re a publicly traded company involved in many different industries, including mortgages, fintech, real estate and more. We’re insistently different in how we look at the world and are committed to an inclusive workplace where every voice is heard. Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals.
This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at Careers@Rocket.com.
The compensation information below is provided in compliance with all applicable job posting disclosure requirements. The compensation for this position is $10.23-$27.82. The position may also be eligible for an annual bonus, incentives, and other employment-related benefits including, but not limited to, medical, dental, and vision benefits, 401K retirement plan, and paid-time off. More information regarding these benefits and others can be found here. The information regarding compensation and other benefits included in this paragraph is the company’s current, good faith estimate at the time of posting. [Compensation and benefits are subject to modification from time to time as the Company, in its sole and exclusive discretion, deems appropriate.] The Company may determine during its future reviews of the proposed compensation and benefits provided for this position, that the compensation and benefits for such position should be reduced. In no event will the Company reduce the compensation for the position to a level below the applicable jurisdictional minimum wage rate for the position. Los Angeles County and San Francisco Candidates only: qualified applicants with arrest or conviction records will be considered for employment per the Fair Chance Ordinance and the Fair Chance Initiative for Hiring.
INTRODUCTION
We’re looking for an Executive Assistant Intern who will act as the operational backbone for executive priorities. This role is about creating leverage—managing time, communication, and coordination so work moves forward without friction.
You’ll work directly with executive leadership, gaining exposure to high-priority initiatives and decision-making. This is a hands-on role for someone who is highly organized, detail-oriented, and takes pride in keeping things running smoothly in a fast-paced environment.
This is an internship designed for both impact and development—you’ll gain hands-on experience in executive operations while building core skills in organization, communication, and prioritization.
This role is best suited for someone who is eager to learn by doing and comfortable operating in a fast-paced, high-expectation environment.
What You’ll Work On
- Managing a fast-moving calendar with shifting priorities
- Preparing executives for meetings (agendas, context, notes, follow-ups)
- Tracking action items and ensuring nothing falls through the cracks
- Supporting communication across teams to keep work aligned and moving
- Improving how executive workflows are organized and documented
Roles & Responsibilities
- Own calendar management, including scheduling, prioritization, and conflict resolution
- Prepare clear, concise meeting materials and capture actionable notes
- Track, follow up, and close out tasks across multiple stakeholders
- Support inbox organization and draft communications when needed
- Coordinate logistics for meetings, events, and internal initiatives
- Maintain organized systems for documentation and information sharing
- Identify opportunities to improve efficiency in day-to-day operations
Ways of Working
- In-person collaboration: At least 2 days per week in-office at our downtown Detroit headquarters, with flexibility based on business needs
- AI-enabled execution: We leverage AI to accelerate how we work. You’ll be expected to consistently integrate AI into your workflows to improve speed, quality, and output
- Ownership mindset: Take initiative, propose next steps, and drive work forward—not wait for direction
- Clarity and communication: Communicate in a concise, structured way and follow through on commitments
Growth & Development
- Direct exposure to executive-level priorities and decision-making
- Hands-on experience working on real, high-impact work
- Ongoing feedback and coaching
- Development of core skills in organization, communication, and execution
- Experience operating in a fast-paced, AI-enabled environment
What Success Looks Like
- The executive’s time is consistently well-managed and optimized
- Meetings are structured, productive, and followed by clear next steps
- Tasks and commitments are tracked and completed without reminders
- Communication flows smoothly across stakeholders
- You consistently leverage AI and technology to streamline workflows, improve outputs, and increase productivity
What you’ll get
Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We’ve got your back. Check out our full list of Benefits and Perks.
About us
Rocket is a Detroit-based company made up of businesses that provide simple, fast and trusted digital solutions for complex transactions. The name comes from our flagship business, now known as Rocket Mortgage®, which was founded in 1985. Today, we’re a publicly traded company involved in many different industries, including mortgages, fintech, real estate and more. We’re insistently different in how we look at the world and are committed to an inclusive workplace where every voice is heard. Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals.
This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at Careers@Rocket.com.
The compensation information below is provided in compliance with all applicable job posting disclosure requirements. The compensation for this position is $10.23-$27.82. The position may also be eligible for an annual bonus, incentives, and other employment-related benefits including, but not limited to, medical, dental, and vision benefits, 401K retirement plan, and paid-time off. More information regarding these benefits and others can be found here. The information regarding compensation and other benefits included in this paragraph is the company’s current, good faith estimate at the time of posting. [Compensation and benefits are subject to modification from time to time as the Company, in its sole and exclusive discretion, deems appropriate.] The Company may determine during its future reviews of the proposed compensation and benefits provided for this position, that the compensation and benefits for such position should be reduced. In no event will the Company reduce the compensation for the position to a level below the applicable jurisdictional minimum wage rate for the position. Los Angeles County and San Francisco Candidates only: qualified applicants with arrest or conviction records will be considered for employment per the Fair Chance Ordinance and the Fair Chance Initiative for Hiring.
See all 110+ Executive Assistant jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Executive Assistant roles.
Get Access To All JobsTips for Finding J-1 Visa Sponsorship as an Executive Assistant
Frame your CV around U.S. administrative standards
U.S. executive assistant roles emphasize calendar management, C-suite liaison work, and software proficiency like Microsoft 365 and Zoom. Restructure your CV to lead with these functions so host employers recognize your fit immediately.
Identify whether Intern or Trainee applies to you
The J-1 Intern category is for current students or recent graduates within 12 months of graduation. The Trainee category covers early-career professionals with a degree plus one year of experience, or five years of work experience without a degree.
Search Migrate Mate to find J-1-aligned host employers
Use Migrate Mate to filter Executive Assistant openings at U.S. organizations that have hosted J-1 exchange visitors before. Targeting employers already familiar with the DS-2019 process shortens your path to an offer.
Prepare a detailed Training and Internship Placement Plan
Your designated sponsor organization requires a completed DS-7002 form before issuing the DS-2019. Work with your host employer early to document weekly goals, supervision structure, and skill benchmarks specific to your executive assistant duties.
Confirm the host employer meets federal wage requirements
Your J-1 compensation must meet applicable federal and state minimum wage laws. Cross-check the offered wage against the OFLC Wage Search for your occupation and location before signing an offer letter to avoid a compliance issue during sponsor review.
Check your home country for a two-year residency requirement
Nationals from certain countries, and participants in government-funded programs, may be subject to a two-year home residency requirement after completing their J-1 exchange. Confirm your status with your designated sponsor before accepting the role if U.S. career continuity matters to you.
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Find Executive Assistant JobsExecutive Assistant J-1 Visa: Frequently Asked Questions
Which J-1 program category applies to Executive Assistant roles?
It depends on your academic and professional status. If you are currently enrolled in a degree program or graduated within the past 12 months, the J-1 Intern category typically applies. If you hold a relevant degree plus at least one year of work experience, or have five or more years of administrative experience without a degree, the J-1 Trainee category is the appropriate fit.
Who actually sponsors my J-1 visa if an employer wants to hire me?
The hiring employer is your host organization, not your visa sponsor. Your J-1 visa sponsor is a U.S. Department of State-designated organization, such as Cultural Vistas, CIEE, or AIPT, that issues your DS-2019 form, reviews your training plan, and monitors program compliance throughout your exchange. The host employer cannot issue a DS-2019 directly.
How do I find U.S. employers open to hosting J-1 Executive Assistants?
Migrate Mate lets you search Executive Assistant roles at U.S. employers that have a demonstrated history of working with international candidates. Filtering by J-1-aligned organizations narrows your search to hosts already familiar with the DS-7002 training plan and DS-2019 process, which reduces friction after you receive an offer.
Does my Executive Assistant host employer need to file anything with USCIS?
No. The J-1 visa is administered by the U.S. Department of State, not USCIS, so your host employer does not file a petition with USCIS. Instead, the designated sponsor organization submits and manages the DS-2019, and your host employer works directly with that sponsor to complete the DS-7002 training plan before your visa is issued.
Can I extend my J-1 status if the host employer wants to keep me longer?
Extensions are possible but must be requested through your designated sponsor before your current DS-2019 end date. The sponsor evaluates whether the extension still meets J-1 program objectives, falls within the maximum allowable duration for your category, and continues to follow an approved training plan. Your host employer cannot grant an extension independently.
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