J-1 Visa Executive Assistant Jobs
Executive Assistant roles in the United States are available to international candidates through the J-1 Trainee and Intern program categories, depending on your career stage. These categories require a designated sponsor organization to issue your DS-2019 and provide J-1 visa sponsorship. No lottery or annual cap limits your options.
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Description
Role Mission: IDEA Academy teachers are responsible for ensuring that every IDEA student masters the academic and social skills necessary to succeed in college, while also embodying IDEA’s values daily.
IDEA Academy teachers set ambitious goals for student achievement and invest students and families in accomplishing them; create a powerful learning environment; plan and deliver purposeful, rigorous instruction; assess for mastery and track student progress toward goals; analyze data to intervene and adjust instruction; and seek excellence as an educator and an IDEA team member. Academy core subjects are state assessed in grades 3rd, 4th, 5th grades.
What We Offer
Compensation:
- The starting teacher salary for 0 years of experience is $58,500. This role is eligible for various stipends based on certifications, credentials, and campus leadership ranging from $500-$4,000 each. We also offer additional performance-based compensation. For more information about our compensation and total rewards, visit our compensation and benefits page.
- Additional hourly compensation is provided for after-school tutoring or Saturday school as assigned.
Other Benefits:
We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include:
- Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.
- Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.
- Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.
Other benefits include dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.
What You Bring - Competencies
Qualifications
- High level of content-area proficiency as evidenced by teaching certification, field of study, or work-experience (strongly preferred)
- Education: Bachelor’s Degree from an accredited four-year educational institution (required)
- Experience: Experience in a K-12 classroom setting (strongly preferred)
- Licenses or Certifications:
- Teachers of record for students in K-3 must possess appropriate Reading Academies certification in accordance with TEA requirements or must be willing and able to obtain all relevant TX training within required timelines.
- Bilingual certification strongly preferred, content and ESL certification preferred (not required)
Knowledge and Skills:
- Knowledge of core academic subject assigned and ability to pass an IDEA content assessment
- Knowledge of curriculum and instruction
- Ability to instruct students and manage student behavior
- Strong organizational, communication, and interpersonal skills
- Ability to adjust and adapt to a multitude of situations in the school environment
What You’ll Do - Accountabilities
Responsibilities:
- Implement state learning standards and IDEA curricula and assessments to meet ambitious academic expectations
- Submit weekly lesson plans two weeks in advance for feedback
- Implement formal and informal assessments to track each individual student’s progress and learning needs, adjust lesson plans accordingly and update gradebook weekly
- Communicate students’ progress with student and family on a weekly basis
- Effective facilitation and personal use of technology as a communication and educational tool to improve student achievement and manage work related tasks
- Implement a clear and consistent behavior management system that aligns to campus-wide initiatives while developing students’ character and sense of community in the classroom
- Help shape and develop a school wide culture that fosters a productive and enthusiastic learning environment for each student
- Establish and maintain a cooperative working relationship with students and families based on trust, understanding and respect for the communities in which they identify
- Host necessary tutoring sessions to meet all students’ needs
- Participate in weekly manager check-ins, grade-level meetings, before and after-school duties, and school wide meetings and functions
- Engage in summer and year-long district, school and personal learning and development
- Minimum of 40+ hours spent at school per week
- Additional responsibilities may include: after-school tutoring or Saturday school and are based on the needs of our scholars
We look for Team and Family who embody the following values and characteristics:
- Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college
- Has demonstrated effective outcomes and results, and wants to be held accountable for them
- Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
- Works with urgency and purpose to drive student outcomes
- Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
- Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
- Works through silos and forges strong cross-departmental relationships in order to achieve outcomes
- We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students.
About IDEA Public Schools
At IDEA Public Schools, we believe each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to a multi-state network of tuition-free, Pre-K-12 public charter schools.
IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report’s top high schools lists. IDEA serves over 80,000 college-bound students in 143 schools across Texas, Florida, Ohio, and is on-track to maintain its legacy of sending 100% of its graduates to college.
When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.
Staff Experience
At IDEA, the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here!
To Apply
Please submit your application online through Jobvite. It’s in your best interest to apply as soon as possible.
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Get Access To All JobsTips for Finding J-1 Visa Sponsorship as an Executive Assistant
Frame your CV around U.S. administrative standards
U.S. executive assistant roles emphasize calendar management, C-suite liaison work, and software proficiency like Microsoft 365 and Zoom. Restructure your CV to lead with these functions so host employers recognize your fit immediately.
Identify whether Intern or Trainee applies to you
The J-1 visa Intern category is for current students or recent graduates within 12 months of graduation. The Trainee category covers early-career professionals with a degree plus one year of experience, or five years of work experience without a degree.
Search Migrate Mate to find J-1-aligned host employers
Use Migrate Mate to filter Executive Assistant openings at U.S. organizations that have hosted J-1 exchange visitors before. Targeting employers already familiar with the DS-2019 process shortens your path to an offer.
Prepare a detailed Training and Internship Placement Plan
Your designated sponsor organization requires a completed DS-7002 form before issuing the DS-2019. Work with your host employer early to document weekly goals, supervision structure, and skill benchmarks specific to your executive assistant duties.
Confirm the host employer meets federal wage requirements
Your J-1 compensation must meet applicable federal and state minimum wage laws. Cross-check the offered wage against the OFLC Wage Search for your occupation and location before signing an offer letter to avoid a compliance issue during sponsor review.
Check your home country for a two-year residency requirement
Nationals from certain countries, and participants in government-funded programs, may be subject to a two-year home residency requirement after completing their J-1 exchange. Confirm your status with your designated sponsor before accepting the role if U.S. career continuity matters to you.
Executive Assistant J-1 Visa: Frequently Asked Questions
Which J-1 program category applies to Executive Assistant roles?
It depends on your academic and professional status. If you are currently enrolled in a degree program or graduated within the past 12 months, the J-1 Intern category typically applies. If you hold a relevant degree plus at least one year of work experience, or have five or more years of administrative experience without a degree, the J-1 Trainee category is the appropriate fit.
Who actually sponsors my J-1 visa if an employer wants to hire me?
The hiring employer is your host organization, not your visa sponsor. Your J-1 visa sponsor is a U.S. Department of State-designated organization, such as Cultural Vistas, CIEE, or AIPT, that issues your DS-2019 form, reviews your training plan, and monitors program compliance throughout your exchange. The host employer cannot issue a DS-2019 directly.
How do I find U.S. employers open to hosting J-1 Executive Assistants?
Migrate Mate lets you search Executive Assistant roles at U.S. employers that have a demonstrated history of working with international candidates. Filtering by J-1-aligned organizations narrows your search to hosts already familiar with the DS-7002 training plan and DS-2019 process, which reduces friction after you receive an offer.
Does my Executive Assistant host employer need to file anything with USCIS?
No. The J-1 visa is administered by the U.S. Department of State, not USCIS, so your host employer does not file a petition with USCIS. Instead, the designated sponsor organization submits and manages the DS-2019, and your host employer works directly with that sponsor to complete the DS-7002 training plan before your visa is issued.
Can I extend my J-1 status if the host employer wants to keep me longer?
Extensions are possible but must be requested through your designated sponsor before your current DS-2019 end date. The sponsor evaluates whether the extension still meets J-1 program objectives, falls within the maximum allowable duration for your category, and continues to follow an approved training plan. Your host employer cannot grant an extension independently.