J-1 Visa Project Management Coordinator Jobs
Project Management Coordinator roles in the United States are open to exchange visitors through J-1 visa sponsorship, typically under the Trainee or Intern category depending on your career stage. Designated sponsor organizations issue your DS-2019 and oversee your training plan, while your host employer runs day-to-day project work.
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Administrative Support Assistant 2
Non-Exempt
Job Family
Administrative Support
Time Type
Part time
Apply before 11: 59 PM Arizona time the day before the posted End Date.
Minimum Qualifications
High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary
Provides routine administrative support to a department or group of professionals in support of department goals.
Job Description
Position Salary Range: $20.75 per hour
Career Services (CS) at Arizona State University seeks a motivated Management Intern (MI) for Data & Analytics. The MI will maintain dashboards and create reports focusing on student career outcomes and engagement data, helping our unit make data-driven decisions. The ideal candidate is analytical, detail-oriented, and eager to use modern tech tools to streamline routine workflows.
DAYS AND SCHEDULE:
Work location is primarily at the Tempe campus; however, the incumbent may be required to travel to off-campus events and other ASU campuses to perform work, driving their own vehicle. This is a 20-hour per week position and may include some nights and weekends, with flexible days and hours based on programming and communication timelines.
This Internship program is a short term-position of a 12-month experience or less. An additional one-year extension may be offered contingent upon an annual review.
What’s In It For You
Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes:
- Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
- Low-cost health, dental, vision, and life insurance benefits.
- Retirement program designed to promote long-term savings and provide income upon retirement.
- Paid time for volunteer and professional development.
- 10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period.
- Wellness program for preventative health education and screenings.
- Disability and leave program for income protection.
- Employee assistance for free and confidential behavioral health services.
- ASU Discounts to sports/events along with discounts with ASU partnerships.
Essential Duties
Serves in an intern capacity for Career Services with responsibilities that may include:
- Dashboards & Reporting: Maintain and build interactive reports using Tableau and Alteryx to track career outcomes and engagement metrics.
- Data Management: Write SQL queries to extract and analyze data, ensuring high accuracy and integrity.
- Workflow Automation: Use Python scripting and AI tools to automate routine, repetitive tasks and improve operational efficiency.
- ASU Collaboration: Partner on cross-functional projects with other ASU units and engage with the wider ASU data community.
- Turning data into clear, actionable insights through strong analytical skills.
Supervision & Mentorship
The Career Data Management Intern will report directly to a Career Services staff member and work closely with colleagues supporting data analytics, reporting, and operational efficiency initiatives. The intern will receive:
- Weekly one-on-one supervision meetings focused on project updates, workload prioritization, professional development, and ongoing feedback.
- Structured goal-setting at the beginning of each semester to align internship projects with learning objectives, departmental priorities, and the intern’s academic and career interests.
- Ongoing mentorship and coaching in data management strategies, SQL/Python programming, Tableau/Alteryx reporting, data-informed decision-making, and collaboration within a higher education setting.
- Progressive responsibility and autonomy, with opportunities to take ownership of data-facing projects, automations, or reporting components as skills and confidence develop.
- Supervision will emphasize reflective learning, inclusive engagement practices, and skill-building relevant to careers in data analytics, business intelligence, higher education, and related fields.
Professional Development & Learning Outcomes
Through this internship, the Career Data Management Intern will gain hands-on experience in:
- Data Architecture & Analytics: Designing, maintaining, and supporting data-focused career readiness dashboards and interactive reports using modern tech tools.
- Technical Pipeline Management: Writing SQL queries, extracting datasets, and managing data integrity to help the unit make data-driven decisions.
- Workflow Automation: Applying Python scripting and AI tools to streamline routine, repetitive operational workflows and improve efficiency.
- Metrics & Engagement Tracking: Tracking and analyzing student career outcomes and engagement metrics, synthesizing those insights to inform strategic outreach and service improvements.
- Project & Time Management: Managing project timelines, dataset updates, and cross-functional workflow tools to support consistent and accurate institutional reporting.
- Stakeholder Collaboration: Partnering with cross-functional campus partners and engaging with the wider ASU data community to ensure aligned data standards and coordinated outreach.
The intern will develop highly transferable skills in programming, business intelligence reporting, data interpretation, project management, and stakeholder collaboration. These competencies will prepare them for future roles in data analytics, business intelligence, higher education administration, student affairs, operational management, and related tech or data-focused professions.
Desired Qualifications
- Enrollment as a graduate student in a closely related field (e.g., data analytics, business intelligence, information technology, computer science, management, higher education, or a related quantitative discipline).
- Knowledge of data modeling, dashboarding, or business intelligence strategies.
- Proficiency in SQL and Python; hands-on experience with Tableau and Alteryx is highly desirable.
- Basic knowledge of project management and workflow automation principles.
- Experience organizing datasets, managing timelines, and establishing prior data workflows.
- Experience turning complex raw data into clear, actionable, and public-facing insights.
- Ability to establish and maintain effective working relationships with diverse stakeholders and technical teams.
- Strong analytical, written, and verbal communication skills.
Working Environment
- Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
- Frequent communication to exchange accurate information.
- Collaborative, team-oriented environment requiring professional interaction with diverse campus teams and the wider ASU data community.
Department Statement
Career Services provides comprehensive programs, services, and resources across all four Phoenix-area locations, as well as ASU Online. The staff works collaboratively with Career Services leadership and colleagues at each location and as part of the Educational Outreach and Student Services (EOSS) Vice Presidential area. EOSS supports the ASU student community through services, involvement opportunities, and a rich Sun Devil experience to help students achieve their personal, academic, and career goals. Members of the ASU community aspire to live the Sun Devil Way, creating and sustaining a community that exemplifies achievement, engagement, and responsibility. ASU offers a tuition discount for the employee, their spouse, and dependents, along with a competitive benefits package including paid vacation and holidays, health insurance, and more.
Driving Requirement
Driving is not required for this position.
Location:
Campus: Tempe
Funding
No Federal Funding
Instructions To Apply
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub. Please use the link below to log in using single sign-on.
To be considered, your application must include all of the following attachments:
- Cover letter
- Resume or CV
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name. Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important:
Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date. Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience. Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance
For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit.
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
A fingerprint check is not required for this position.
Job Profile
Administrative Support Assistant 2
Non-Exempt
Job Family
Administrative Support
Time Type
Part time
Apply before 11: 59 PM Arizona time the day before the posted End Date.
Minimum Qualifications
High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary
Provides routine administrative support to a department or group of professionals in support of department goals.
Job Description
Position Salary Range: $20.75 per hour
Career Services (CS) at Arizona State University seeks a motivated Management Intern (MI) for Data & Analytics. The MI will maintain dashboards and create reports focusing on student career outcomes and engagement data, helping our unit make data-driven decisions. The ideal candidate is analytical, detail-oriented, and eager to use modern tech tools to streamline routine workflows.
DAYS AND SCHEDULE:
Work location is primarily at the Tempe campus; however, the incumbent may be required to travel to off-campus events and other ASU campuses to perform work, driving their own vehicle. This is a 20-hour per week position and may include some nights and weekends, with flexible days and hours based on programming and communication timelines.
This Internship program is a short term-position of a 12-month experience or less. An additional one-year extension may be offered contingent upon an annual review.
What’s In It For You
Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes:
- Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
- Low-cost health, dental, vision, and life insurance benefits.
- Retirement program designed to promote long-term savings and provide income upon retirement.
- Paid time for volunteer and professional development.
- 10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period.
- Wellness program for preventative health education and screenings.
- Disability and leave program for income protection.
- Employee assistance for free and confidential behavioral health services.
- ASU Discounts to sports/events along with discounts with ASU partnerships.
Essential Duties
Serves in an intern capacity for Career Services with responsibilities that may include:
- Dashboards & Reporting: Maintain and build interactive reports using Tableau and Alteryx to track career outcomes and engagement metrics.
- Data Management: Write SQL queries to extract and analyze data, ensuring high accuracy and integrity.
- Workflow Automation: Use Python scripting and AI tools to automate routine, repetitive tasks and improve operational efficiency.
- ASU Collaboration: Partner on cross-functional projects with other ASU units and engage with the wider ASU data community.
- Turning data into clear, actionable insights through strong analytical skills.
Supervision & Mentorship
The Career Data Management Intern will report directly to a Career Services staff member and work closely with colleagues supporting data analytics, reporting, and operational efficiency initiatives. The intern will receive:
- Weekly one-on-one supervision meetings focused on project updates, workload prioritization, professional development, and ongoing feedback.
- Structured goal-setting at the beginning of each semester to align internship projects with learning objectives, departmental priorities, and the intern’s academic and career interests.
- Ongoing mentorship and coaching in data management strategies, SQL/Python programming, Tableau/Alteryx reporting, data-informed decision-making, and collaboration within a higher education setting.
- Progressive responsibility and autonomy, with opportunities to take ownership of data-facing projects, automations, or reporting components as skills and confidence develop.
- Supervision will emphasize reflective learning, inclusive engagement practices, and skill-building relevant to careers in data analytics, business intelligence, higher education, and related fields.
Professional Development & Learning Outcomes
Through this internship, the Career Data Management Intern will gain hands-on experience in:
- Data Architecture & Analytics: Designing, maintaining, and supporting data-focused career readiness dashboards and interactive reports using modern tech tools.
- Technical Pipeline Management: Writing SQL queries, extracting datasets, and managing data integrity to help the unit make data-driven decisions.
- Workflow Automation: Applying Python scripting and AI tools to streamline routine, repetitive operational workflows and improve efficiency.
- Metrics & Engagement Tracking: Tracking and analyzing student career outcomes and engagement metrics, synthesizing those insights to inform strategic outreach and service improvements.
- Project & Time Management: Managing project timelines, dataset updates, and cross-functional workflow tools to support consistent and accurate institutional reporting.
- Stakeholder Collaboration: Partnering with cross-functional campus partners and engaging with the wider ASU data community to ensure aligned data standards and coordinated outreach.
The intern will develop highly transferable skills in programming, business intelligence reporting, data interpretation, project management, and stakeholder collaboration. These competencies will prepare them for future roles in data analytics, business intelligence, higher education administration, student affairs, operational management, and related tech or data-focused professions.
Desired Qualifications
- Enrollment as a graduate student in a closely related field (e.g., data analytics, business intelligence, information technology, computer science, management, higher education, or a related quantitative discipline).
- Knowledge of data modeling, dashboarding, or business intelligence strategies.
- Proficiency in SQL and Python; hands-on experience with Tableau and Alteryx is highly desirable.
- Basic knowledge of project management and workflow automation principles.
- Experience organizing datasets, managing timelines, and establishing prior data workflows.
- Experience turning complex raw data into clear, actionable, and public-facing insights.
- Ability to establish and maintain effective working relationships with diverse stakeholders and technical teams.
- Strong analytical, written, and verbal communication skills.
Working Environment
- Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
- Frequent communication to exchange accurate information.
- Collaborative, team-oriented environment requiring professional interaction with diverse campus teams and the wider ASU data community.
Department Statement
Career Services provides comprehensive programs, services, and resources across all four Phoenix-area locations, as well as ASU Online. The staff works collaboratively with Career Services leadership and colleagues at each location and as part of the Educational Outreach and Student Services (EOSS) Vice Presidential area. EOSS supports the ASU student community through services, involvement opportunities, and a rich Sun Devil experience to help students achieve their personal, academic, and career goals. Members of the ASU community aspire to live the Sun Devil Way, creating and sustaining a community that exemplifies achievement, engagement, and responsibility. ASU offers a tuition discount for the employee, their spouse, and dependents, along with a competitive benefits package including paid vacation and holidays, health insurance, and more.
Driving Requirement
Driving is not required for this position.
Location:
Campus: Tempe
Funding
No Federal Funding
Instructions To Apply
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub. Please use the link below to log in using single sign-on.
To be considered, your application must include all of the following attachments:
- Cover letter
- Resume or CV
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name. Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important:
Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date. Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience. Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance
For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit.
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
A fingerprint check is not required for this position.
See all 97+ J-1 Visa Project Management Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new J-1 Visa Project Management Coordinator Jobs.
Get Access To All JobsTips for Finding J-1 Visa Sponsorship as a Project Management Coordinator
Align your training plan to PM frameworks
Your DS-2019 training plan must detail specific project management methodologies you'll practice, such as Agile, PMP-aligned workflows, or waterfall scheduling. Vague objectives get flagged by designated sponsors during review, delaying your program start.
Distinguish Intern from Trainee category early
If you're currently enrolled in a degree program, the Intern category applies. If you've graduated and have relevant professional experience, Trainee is the correct category. Applying under the wrong category forces your sponsor to restart DS-2019 issuance from scratch.
Search Migrate Mate for J-1 compatible host employers
Use Migrate Mate to filter Project Management Coordinator roles at U.S. organizations that have hosted exchange visitors before. Host employer familiarity with J-1 visa compliance requirements significantly reduces delays in getting your training agreement signed.
Verify host employer's staffing ratio compliance
DOL regulations require that J-1 trainees don't displace U.S. workers and that the host employs enough full-time staff to support a legitimate training environment. Confirm your prospective employer meets these thresholds before accepting any offer letter.
Request the DS-7002 form at the offer stage
Don't wait until onboarding to finalize the DS-7002 training plan document. Ask your host employer to draft it alongside your offer letter so your designated sponsor can review both simultaneously and issue your DS-2019 faster.
Check for the two-year home residency requirement
Some Trainee participants are subject to a two-year home-country residency requirement after their J-1 program ends, particularly if government-funded. Confirm your status with your designated sponsor before negotiating any post-program employment intentions with your host.
Project Management Coordinator J-1 Visa: Frequently Asked Questions
Which J-1 program category fits a Project Management Coordinator role?
The Trainee category applies if you've completed a relevant degree and have some professional experience in project management, business operations, or a related field. If you're currently enrolled in a degree program and seeking practical training, the Intern category is appropriate instead. Your designated sponsor determines which category your situation qualifies for based on your background and the host employer's training plan.
Who actually sponsors my J-1 visa for a Project Management Coordinator position?
A U.S. Department of State-designated sponsor organization issues your DS-2019 form and holds legal responsibility for your J-1 program. This is not your employer. Organizations like Cultural Vistas or AIPT administer the program, monitor compliance, and sign your training plan documents. Your hiring company is the host employer, meaning they provide the work environment but do not issue any visa documents directly.
How do I find host employers open to J-1 Trainee placements in project management?
Migrate Mate lets you search Project Management Coordinator roles at U.S. employers who have experience hosting J-1 exchange visitors. Standard job boards don't filter for J-1 program compatibility, so you can spend months applying to employers who have never hosted an exchange visitor and aren't prepared to engage a designated sponsor organization.
Can a Project Management Coordinator role qualify as a specialty occupation for J-1 purposes?
The J-1 visa doesn't use the specialty occupation standard that H-1B visa does. For the Trainee or Intern category, DOL requires that the training is directly related to your field of study or prior professional experience and that the role offers structured learning rather than routine production work. Project coordination roles qualify when the training plan documents skill-building in scheduling tools, stakeholder communication, and methodology application rather than just task execution.
What happens if my J-1 Trainee program ends before my project wraps up?
J-1 Trainee programs have a maximum duration of 18 months, with extensions only permitted in limited circumstances approved by your designated sponsor. If your project timeline extends beyond your program end date, your host employer must request an extension before your DS-2019 expires. You cannot continue working at the host site once your authorized program period ends, even if the project is unfinished.