Police Records Clerk Jobs
Police Records Clerk jobs are open across municipal governments, county sheriff offices, state agencies, and police departments, at every level from entry-level clerk to senior records supervisor, with specializations in evidence management, criminal history processing, and public records requests. Find a role that fits below and apply directly.
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POSITION SUMMARY
Under the general supervision of the Police Records Supervisor, the POLICE RECORDS TECHNICIAN is a non-exempt position under FLSA which performs communication and records duties for the City of Haysville. Answers incoming telephone calls, obtains necessary information, provides information in support of police and other city personnel, and maintains department records. Must maintain absolute confidentiality of information, data and records obtained through or because of employment with the City. Must be able to work any shift. Regular attendance is required.
ESSENTIAL FUNCTIONS
- Answers incoming non-emergency calls and contacts appropriate personnel;
- Maintains department records, logs, and files;
- Prepares and mails NCIC validation letters;
- Performs computer and data entry duties;
- Transcribes criminal tape recordings;
- Disseminates records;
- Monitors severe weather conditions, disseminates weather watches, warnings and notifies appropriate personnel;
- Monitors Police Department and Haysville Public Works radios;
- Monitors City camera system for nefarious activity;
- Answers after hours, holiday and weekend calls for water, sewer and street departments and contacts appropriate personnel;
- Fields questions, concerns, and complaints from the general public;
- Perform Court Clerk duties as required;
- Handles money received for dog impounds, insurance companies, and attorneys for report copies;
- Operates NCIC / CJIS Systems;
- Performs clerical duties including typing, filing, and photocopying;
- Utilizes current system to notify on call personnel;
- Performs Notary Public duties;
- Testifies in court;
- Follows department policies and procedures;
- Follows safety procedures and practices.
MARGINAL FUNCTIONS
- Perform record checks as required;
- Assemble cases listed on the court docket;
- Registers voters;
- Assists other city departments;
- Performs other duties as deemed necessary.
POSITION REQUIREMENTS
Experience: A minimum of one year experience is recommended. Employee is expected to have acquired the necessary information and skills to perform the job reasonably well within one year of employment.
Education: A high school diploma, certified transcript, or GED is required. Must possess National Crime Information Center Full Access certification (or obtain within 6 months of employment). Must possess Notary Public certification (or obtain within 6 months of employment).
Technical Skills: Working knowledge of local geography, computers, office procedures, department policies, and mathematics is required. Must operate computers, telephones, two-way radios, and other department equipment, and must know department codes, signals and acronyms. Must understand and anticipate problems, type with speed and accuracy, prepare reports, follow department policies and procedures, read and interpret written instructions, maps, reports, department logs, and instructional materials. Should remain calm in a crisis situation and possess excellent public relation and organizational skills, and oral and written communication skills in English. Must maintain absolute confidentiality of information, data and records obtained through or because of employment with the City.
Problem Solving: Occasional independent problem solving. Encounters problems with citizen complaints, prioritizing workload and maintaining quality control.
Decision Making: Occasional independent decision making. Makes decisions about providing citizen assistance, and performing daily duties in the most efficient manner.
Supervision: Works under direction of the Community Resource Supervisor. Has no supervisory responsibilities.
Financial Accountability: Responsible for the safe operation of department equipment and is required to be bonded. Does not participate in the annual budget process.
Personal Relations: Frequent contact with the general public, co-workers, and supervisory personnel. Very limited contact with the governing body.
Working Conditions: No adverse working conditions exist. Working in an office setting with a computer is the primary aspect. Deals with the general public including angry and upset people. May be required to work shifts outside of normal working hours and sometimes holidays as scheduled. Subject to call-back/call-in.
Physical Requirements: Frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. Occasionally required to walk. Must occasionally lift and/or move up to 60 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Must safely operate a vehicle.
Job Type: Full-time
Benefits:
- Dental insurance
- Dependent health insurance coverage
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Pay: From $18.79 per hour
Expected hours: 40.0 per week
Benefits:
- 457(b)
- Dental insurance
- Employee assistance program
- Gym membership
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
POSITION SUMMARY
Under the general supervision of the Police Records Supervisor, the POLICE RECORDS TECHNICIAN is a non-exempt position under FLSA which performs communication and records duties for the City of Haysville. Answers incoming telephone calls, obtains necessary information, provides information in support of police and other city personnel, and maintains department records. Must maintain absolute confidentiality of information, data and records obtained through or because of employment with the City. Must be able to work any shift. Regular attendance is required.
ESSENTIAL FUNCTIONS
- Answers incoming non-emergency calls and contacts appropriate personnel;
- Maintains department records, logs, and files;
- Prepares and mails NCIC validation letters;
- Performs computer and data entry duties;
- Transcribes criminal tape recordings;
- Disseminates records;
- Monitors severe weather conditions, disseminates weather watches, warnings and notifies appropriate personnel;
- Monitors Police Department and Haysville Public Works radios;
- Monitors City camera system for nefarious activity;
- Answers after hours, holiday and weekend calls for water, sewer and street departments and contacts appropriate personnel;
- Fields questions, concerns, and complaints from the general public;
- Perform Court Clerk duties as required;
- Handles money received for dog impounds, insurance companies, and attorneys for report copies;
- Operates NCIC / CJIS Systems;
- Performs clerical duties including typing, filing, and photocopying;
- Utilizes current system to notify on call personnel;
- Performs Notary Public duties;
- Testifies in court;
- Follows department policies and procedures;
- Follows safety procedures and practices.
MARGINAL FUNCTIONS
- Perform record checks as required;
- Assemble cases listed on the court docket;
- Registers voters;
- Assists other city departments;
- Performs other duties as deemed necessary.
POSITION REQUIREMENTS
Experience: A minimum of one year experience is recommended. Employee is expected to have acquired the necessary information and skills to perform the job reasonably well within one year of employment.
Education: A high school diploma, certified transcript, or GED is required. Must possess National Crime Information Center Full Access certification (or obtain within 6 months of employment). Must possess Notary Public certification (or obtain within 6 months of employment).
Technical Skills: Working knowledge of local geography, computers, office procedures, department policies, and mathematics is required. Must operate computers, telephones, two-way radios, and other department equipment, and must know department codes, signals and acronyms. Must understand and anticipate problems, type with speed and accuracy, prepare reports, follow department policies and procedures, read and interpret written instructions, maps, reports, department logs, and instructional materials. Should remain calm in a crisis situation and possess excellent public relation and organizational skills, and oral and written communication skills in English. Must maintain absolute confidentiality of information, data and records obtained through or because of employment with the City.
Problem Solving: Occasional independent problem solving. Encounters problems with citizen complaints, prioritizing workload and maintaining quality control.
Decision Making: Occasional independent decision making. Makes decisions about providing citizen assistance, and performing daily duties in the most efficient manner.
Supervision: Works under direction of the Community Resource Supervisor. Has no supervisory responsibilities.
Financial Accountability: Responsible for the safe operation of department equipment and is required to be bonded. Does not participate in the annual budget process.
Personal Relations: Frequent contact with the general public, co-workers, and supervisory personnel. Very limited contact with the governing body.
Working Conditions: No adverse working conditions exist. Working in an office setting with a computer is the primary aspect. Deals with the general public including angry and upset people. May be required to work shifts outside of normal working hours and sometimes holidays as scheduled. Subject to call-back/call-in.
Physical Requirements: Frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. Occasionally required to walk. Must occasionally lift and/or move up to 60 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Must safely operate a vehicle.
Job Type: Full-time
Benefits:
- Dental insurance
- Dependent health insurance coverage
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Pay: From $18.79 per hour
Expected hours: 40.0 per week
Benefits:
- 457(b)
- Dental insurance
- Employee assistance program
- Gym membership
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
See All 26 Police Records Clerk Jobs
Find roles that match your experience and apply in just a few clicks.
Find Police Records Clerk JobsPolice Records Clerk Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in police records clerk jobs.
- High school diploma or GED, with some roles requiring an associate degree
- Experience with law enforcement records management software such as RMS platforms
- Ability to pass a Criminal Justice Information Services background investigation
- Knowledge of state public records laws and records retention schedules
- Proficiency in data entry with high accuracy under time pressure
- Familiarity with Freedom of Information Act and open records request procedures
Tips for Your Police Records Clerk Job Search
Tailor your resume to records management
Highlight direct experience with law enforcement records systems, redaction procedures, and public records request processing. Employers scan for CJIS compliance awareness and familiarity with records retention schedules, so name the specific systems and procedures you've used.
Get your CJIS security clearance ready
Most agencies require a Criminal Justice Information Services background check before you start. Confirm your personal history is accurate and current before applying so you aren't delayed during onboarding when a conditional offer comes through.
Target agencies actively replacing retired staff
Municipal police departments with aging workforces post clerk openings in clusters. Search by county and city government job portals in addition to general job boards, since many agencies post internally before syndicating openings elsewhere.
Apply early to roles that fit
Migrate Mate lists police records clerk openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare for scenario-based interview questions
Interviewers for records clerk roles often ask how you'd handle a request for a sealed juvenile record or a subpoena that conflicts with department policy. Walk through your reasoning step by step, referencing applicable state public records law and chain-of-custody procedures.
Follow up after interviews with agency HR
Government hiring timelines run long. A brief written follow-up after your interview, referencing a specific detail from the conversation, keeps you visible without pressuring the panel during a civil service process that may involve ranked eligibility lists.
Police Records Clerk Jobs: Frequently Asked Questions
Which companies are hiring the most police records clerks?
The companies hiring the most police records clerks right now include City of Tulsa, City of Heath, and City of Durango, with the largest share of openings in Illinois, Texas, and Arizona, based on current listings on Migrate Mate as of November 2026. County sheriff offices and large municipal police departments consistently account for the majority of active openings nationwide.
How many police records clerk jobs are remote?
About 40% of police records clerk openings are fully remote or hybrid as of November 2026, reflecting the sensitive and security-restricted nature of criminal justice records. The sub-areas most likely to offer remote or hybrid arrangements include public records request processing and administrative data entry roles, where CJIS-compliant remote access can be established.
How do you become a police records clerk?
Start by earning a high school diploma or GED, then build data entry and administrative experience in any office environment. Study your state's public records law and records retention requirements. Apply to entry-level clerk or records technician postings at municipal or county agencies, complete the required background investigation, and complete any agency-specific records management software training upon hire.
Can you get hired as a police records clerk with little or no experience?
Yes, many agencies hire entry-level candidates with no prior law enforcement background if you demonstrate strong clerical accuracy, attention to detail, and a clean background check. Volunteering with a city clerk's office or working in any document-intensive administrative role builds directly transferable skills. Emphasize data entry accuracy, file management, and any customer service involving sensitive information on your application.
What does the police records clerk interview process look like?
Most agencies conduct an initial application screening followed by a written or online skills assessment testing typing speed, accuracy, and sometimes basic knowledge of public records law. Candidates who pass advance to a structured panel interview with records supervisors and HR staff. A thorough background investigation, including fingerprinting and reference checks, follows a conditional offer before a final start date is confirmed.
Where can I find and apply to police records clerk jobs?
You can find and apply to police records clerk jobs on Migrate Mate, which lists current openings from across the United States. Find roles that fit your experience and location, then apply directly to each listing from the page.
See All 26 Police Records Clerk Jobs
Find roles that match your experience and apply in just a few clicks.
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