Mid Level Records Coordinator Jobs

Job Profile

Enrollment and Records Specialist 2

Job Family

Enrollment and Records

Time Type

Full time

Apply before 11: 59 PM Arizona time the day before the posted End Date.

Minimum Qualifications

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary

Provides intermediate to complex process-related strategy and direction for the use and maintenance of enrollment and student records information systems to ensure high quality delivery of student registration services.

Job Description

Max Pay - Depends on Experience:

$48,600 - $55,000 per year; DOE

Under general supervision, interprets, encodes, and maintains degree requirements with regards to general academic and curricular activities and actions in accordance with priorities set by the Office of the Provost.

Essential Duties

• Maintain course schedule and room schedules in the university systems
• Accurately interpret, encode, verify, and maintain degree programs (majors, minors, concentrations, emphasis areas and certificates) throughout a variety of degree audits
• Maintains knowledge of structure and location of various data sources to assist in creation of queries and applications utilizing that data
• Assist with data management within PeopleSoft to support course and faculty needs forecasting
• Provide on-going training to users in assigned units by way of email, phone or in-person sessions
• Maintain knowledge of the university scheduling process, including class logistics
• Create and maintain documentation for processes and projects
• Plan and prioritize workload to meet set deadlines
• Develops work plans in accordance with established unit and program objectives and funding limitations
• Supervises, leads, trains, and monitors the activities of assigned student staff
• Troubleshoot and resolve issues submitted
• Create and maintain documentation for processes and projects
• Plan and prioritize workload to meet set deadlines
• Support the development and tracking of annual goals and strategic plan for recruitment function
• Provides consultative assistance in the adaptation of events logistics to achieve desired outcomes
• Maintains collaborative rapport with appropriate departments, centers and units to assess event needs and develop event recommendations and plan
• Develops and facilitates workshops, meetings or conferences with high impact on program and/or participants; coordinates logistics, scheduling and participant communications; reviews and approves all final billings for payment
• Manage Kuali submissions including course proposals, new program admissions, and microcertificates
• Assist with Assessment program entry
• Coordinate with GOEE and the learning and teaching hub on online programming

Desired Qualifications

• Knowledge of DARS or other degree audit package
• Knowledge of and experience with curriculum process and higher education systems and related business principles
• Skill in project management and customer service
• Skill in written and oral communication skills
• Ability to create and update website pages, including posting copy and loading images to websites
• Demonstrated experience using good organizational skills
• Experience working with technical/specification writing and documentation
• Experience with software applications including PeopleSoft, MS Office, and Adobe Acrobat
• Skill in applying the principles, techniques and methods of teamwork, compromise and collaboration to produce desired outcomes
• Skill in event execution
• Knowledge of financial and event policies and procedures

Knowledge, Skills And Abilities

• Excellent communication
• Highly organized
• Aptitude to collaborate with others
• Ability to adapt
• Microsoft and Google software knowledge

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; frequent standing and walking. Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds. Ability to regularly change priorities to accomplish tasks.

FSE Department Statement

At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation — all at scale. The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology. The Fulton Schools hosts numerous research centers that leverage faculty expertise to drive engineering innovation and entrepreneurship across four interdisciplinary impact areas: Climate Technology Solutions, Competitive Manufacturing in an Advanced Economy, National and Economic Security, and Technology-Enhanced Health and Medicine. Our faculty are achieving excellence at scale, positioning the Fulton Schools among the nation’s top engineering colleges for invention disclosures, U.S. patents, and startups. We are an engineering school on the rise at the nation’s most innovative university, situated in the heart of its fastest-growing metropolitan area. The breadth of our faculty’s research interests and interdisciplinary approach, along with over 55+ graduate and 28 undergraduate degree programs, creates a strong foundation for collaboration and the advancement of ideas that contribute to a more sustainable and livable global future. The Fulton Schools Of Engineering Is Driven By Core Values That Define Our Approach, Distinguish Our Practice, And Guide Daily Decisions In Academics, Research, Corporate Partnerships, And Entrepreneurship. These Values Shape How We Recognize, Reward, And Communicate Success. At The Fulton Schools Of Engineering, We
Cultivate excellence.
Deliver innovation that matters.
Encourage bold thinking.
Foster a community of learning and collaboration.
* Build a foundation for all to be successful.

Driving Requirement

Driving is not required for this position.

Location

Campus: Tempe

Funding

No Federal Funding

Instructions To Apply

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub. To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name. Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date. Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience. Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources. ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.