Mid Level Grants and Contracts Administrator Jobs
Mid level grants and contracts administrator jobs go to professionals ready to own compliance reviews, manage award portfolios end to end, and guide junior staff with limited day-to-day oversight. Openings run across Education, with a strong mix of on-site, remote, and hybrid settings, and employers like Johns Hopkins University and Medical College of Wisconsin hiring at this level now.
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INTRODUCTION
We are seeking a Sr. Grants and Contracts Analyst – Post-Award (Post-Award Sr GCA) who will provide dedicated professional level research funds management with specific responsibility for post-award functions including but not limited to: account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. This position works independently on a variety of grants/contracts that range from moderately to highly complex within the assigned divisional research team under the direction of the Grants and Contracts Manager. It will oversee and direct all aspects of complex award management activities and provide oversight to Grants and Contracts Analysts, including monitoring and managing accounts, audits, evaluations, and reporting. The ideal candidate should have experience in related fields, be able to lead and direct other employees, and take responsibility for personnel actions. This position is able to handle higher volumes and more complex portfolios than more junior GCA roles in the division.
Job Scope/Complexity
The Post-Award Sr GCA provides broad/in-depth financial guidance to faculty with active extramural funding mechanisms. The Post-Award Sr GCA is responsible for the financial management of all sponsored accounts for a given faculty. This position offers leadership, guidance and learning support to Grants and Contracts Analysts within the department and works closely with faculty and their staff for post-award research admin tasks.
Specific Duties & Responsibilities
- Serve as the faculty’s primary point of contact throughout all phases of the post-award process.
- Manage the sponsored portfolios of various faculty.
- Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to faculty on financial status of grants, contracts, and other relevant accounts; provide relevant updates and reports to Grants and Contracts Manager as needed.
- Meet at least quarterly with faculty to review all sponsored accounts.
- Review monthly financial reports and send to faculty.
- Serve as first level of approval for sponsored purchases, cost transfers, and other sponsored actions.
- Set and manage payroll/labor allocations against faculty sponsored accounts.
- Review and submit progress reports that do not require any type of signatory.
- Review and complete FSR Reconciliation Sheet.
- Submit non-financial reports (technical, invention, patent, etc.) to sponsor.
- Resolve deficit balances and control salary issues.
- Assign analysis and request submission tasks to Grants and Contracts Analysts as needed.
- Oversee the administrative aspects of awarded grants, including establishing project accounts, coordinating and tracking the negotiation of terms and conditions with funding agencies, and ensuring compliance with grant agreement terms and conditions and funder regulations.
- Ensure that project expenditures, financial transactions tracking, and account reconciliation are handled appropriately to ensure proper stewardship of grant funds.
- Stay abreast of relevant regulations, policies, and guidelines governing research administration.
- Facilitate contract negotiations with industry partners, government agencies, and other external entities.
- Provide leadership and guidance in the preparation of progress reports, financial reports, and other required documentation to funding agencies and sponsors in accordance with grant requirements and deadlines.
- Manage the process for delivering the technical and financial reports for private and government sponsors.
- Develop reports for forecasting and trending of expenditures of awards.
- Ensure compliance in all other areas related to grant and contract management, including compliance registrations, safety and environmental health issues, internal protocols, and conflicts of interest.
- Ensure that related post-award processes are coordinated appropriately by members of the JHURA/ORA, SPSS, and local grants and contracts units, including award setup, review, account setup verification, and ensure that staff are setup appropriately.
- Provide information and direct assistance required to complete contract and grant closeouts as needed. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.
- Manage the performance and efficiency of the Grants and Contracts Analysts at the discretion of the Grants and Contracts Manager.
- Attend regular training sessions to keep current on policies and procedures relevant to position responsibilities.
- Perform other duties as requested by the Director of Research Administration or the Grants and Contracts Manager.
MINIMUM QUALIFICATIONS
- Bachelor's Degree.
- Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
PREFERRED QUALIFICATIONS
- Knowledge of JHU online systems for budgets, purchasing and accounting.
- Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices.
Technical Qualifications and Specialized Certifications
- Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including Uniform Guidance.
- Knowledge of modern ERP and grant management solutions used to track financial performance and compliance adherence. Knowledge of accounting and budgeting theory and practices.
Technical Skills & Expected Level of Proficiency
- Analytical Skills - Intermediate
- Attention to Detail - Intermediate
- Grant Closeout Procedures - Advanced
- Grant Proposal Preparation - Intermediate
- Grant Regulations - Intermediate
- Grants and Contracts Management - Advanced
- Oral and Written Communications - Intermediate
- Record Keeping - Intermediate
- Regulatory Compliance - Intermediate
- Relationship Management - Intermediate
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
Classified Title: Sr. Grants & Contracts Analyst, PostAward
Role/Level/Range: ATP/04/PD
Starting Salary Range: $64,470 - $112,850 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday - Friday 8:30 - 5:00
FLSA Status: Exempt
Location: Remote
Department name: Research Finance
Personnel area: School of Nursing
Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.
Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
INTRODUCTION
We are seeking a Sr. Grants and Contracts Analyst – Post-Award (Post-Award Sr GCA) who will provide dedicated professional level research funds management with specific responsibility for post-award functions including but not limited to: account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. This position works independently on a variety of grants/contracts that range from moderately to highly complex within the assigned divisional research team under the direction of the Grants and Contracts Manager. It will oversee and direct all aspects of complex award management activities and provide oversight to Grants and Contracts Analysts, including monitoring and managing accounts, audits, evaluations, and reporting. The ideal candidate should have experience in related fields, be able to lead and direct other employees, and take responsibility for personnel actions. This position is able to handle higher volumes and more complex portfolios than more junior GCA roles in the division.
Job Scope/Complexity
The Post-Award Sr GCA provides broad/in-depth financial guidance to faculty with active extramural funding mechanisms. The Post-Award Sr GCA is responsible for the financial management of all sponsored accounts for a given faculty. This position offers leadership, guidance and learning support to Grants and Contracts Analysts within the department and works closely with faculty and their staff for post-award research admin tasks.
Specific Duties & Responsibilities
- Serve as the faculty’s primary point of contact throughout all phases of the post-award process.
- Manage the sponsored portfolios of various faculty.
- Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to faculty on financial status of grants, contracts, and other relevant accounts; provide relevant updates and reports to Grants and Contracts Manager as needed.
- Meet at least quarterly with faculty to review all sponsored accounts.
- Review monthly financial reports and send to faculty.
- Serve as first level of approval for sponsored purchases, cost transfers, and other sponsored actions.
- Set and manage payroll/labor allocations against faculty sponsored accounts.
- Review and submit progress reports that do not require any type of signatory.
- Review and complete FSR Reconciliation Sheet.
- Submit non-financial reports (technical, invention, patent, etc.) to sponsor.
- Resolve deficit balances and control salary issues.
- Assign analysis and request submission tasks to Grants and Contracts Analysts as needed.
- Oversee the administrative aspects of awarded grants, including establishing project accounts, coordinating and tracking the negotiation of terms and conditions with funding agencies, and ensuring compliance with grant agreement terms and conditions and funder regulations.
- Ensure that project expenditures, financial transactions tracking, and account reconciliation are handled appropriately to ensure proper stewardship of grant funds.
- Stay abreast of relevant regulations, policies, and guidelines governing research administration.
- Facilitate contract negotiations with industry partners, government agencies, and other external entities.
- Provide leadership and guidance in the preparation of progress reports, financial reports, and other required documentation to funding agencies and sponsors in accordance with grant requirements and deadlines.
- Manage the process for delivering the technical and financial reports for private and government sponsors.
- Develop reports for forecasting and trending of expenditures of awards.
- Ensure compliance in all other areas related to grant and contract management, including compliance registrations, safety and environmental health issues, internal protocols, and conflicts of interest.
- Ensure that related post-award processes are coordinated appropriately by members of the JHURA/ORA, SPSS, and local grants and contracts units, including award setup, review, account setup verification, and ensure that staff are setup appropriately.
- Provide information and direct assistance required to complete contract and grant closeouts as needed. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.
- Manage the performance and efficiency of the Grants and Contracts Analysts at the discretion of the Grants and Contracts Manager.
- Attend regular training sessions to keep current on policies and procedures relevant to position responsibilities.
- Perform other duties as requested by the Director of Research Administration or the Grants and Contracts Manager.
MINIMUM QUALIFICATIONS
- Bachelor's Degree.
- Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
PREFERRED QUALIFICATIONS
- Knowledge of JHU online systems for budgets, purchasing and accounting.
- Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices.
Technical Qualifications and Specialized Certifications
- Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including Uniform Guidance.
- Knowledge of modern ERP and grant management solutions used to track financial performance and compliance adherence. Knowledge of accounting and budgeting theory and practices.
Technical Skills & Expected Level of Proficiency
- Analytical Skills - Intermediate
- Attention to Detail - Intermediate
- Grant Closeout Procedures - Advanced
- Grant Proposal Preparation - Intermediate
- Grant Regulations - Intermediate
- Grants and Contracts Management - Advanced
- Oral and Written Communications - Intermediate
- Record Keeping - Intermediate
- Regulatory Compliance - Intermediate
- Relationship Management - Intermediate
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
Classified Title: Sr. Grants & Contracts Analyst, PostAward
Role/Level/Range: ATP/04/PD
Starting Salary Range: $64,470 - $112,850 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday - Friday 8:30 - 5:00
FLSA Status: Exempt
Location: Remote
Department name: Research Finance
Personnel area: School of Nursing
Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.
Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Mid Level Grants and Contracts Administrator Jobs: Frequently Asked Questions
How do I get a mid level grants and contracts administrator job?
Position your application around concrete ownership: compliance reviews you led, awards you managed from submission through closeout, and regulatory frameworks you applied independently, such as federal cost principles or sponsor-specific terms and conditions. Highlight cross-functional coordination and any process improvements you drove. Tailor your resume to match the specific funding agencies and award types each employer lists in the posting.
Which companies hire mid level grants and contracts administrators?
Companies hiring mid level grants and contracts administrators right now include Johns Hopkins University and Medical College of Wisconsin, based on current listings on Migrate Mate as of November 2026. At this level, hiring is concentrated among universities, nonprofit research organizations, healthcare systems, and federal contractors that manage active award portfolios and need administrators who can work with limited supervision.
Are there remote mid level grants and contracts administrator jobs?
Yes, though availability varies by employer type and award complexity. About 100% of mid level grants and contracts administrator openings are remote or hybrid as of November 2026, reflecting broader adoption of flexible work in research administration and sponsored programs offices. Fully on-site roles remain common at institutions that require direct access to faculty, finance teams, or restricted systems.
How do I move up to a mid level grants and contracts administrator role?
Growth from entry level comes from taking on progressively larger and more complex awards, building fluency with federal regulations such as Uniform Guidance, and demonstrating that you can manage a portfolio without close supervision. Earning a credential like the CGMS or CRA and showing measurable impact, such as faster closeout cycles or improved audit outcomes, signals readiness for mid level responsibility.
Which industries hire the most mid level grants and contracts administrators?
Mid Level grants and contracts administrator roles concentrate in Education, based on current listings on Migrate Mate as of November 2026. These sectors drive consistent demand because they depend on sustained external funding from federal agencies, foundations, and sponsors, which requires experienced administrators to manage compliance, reporting, and award lifecycle activities at scale.