Mid Level Engineering Administrative Assistant Jobs
Mid level engineering administrative assistant jobs call for professionals ready to own complex coordination workflows, serve as the operational backbone of engineering teams, and exercise judgment on priorities without constant direction. Openings run heavily 19% remote and hybrid across Education, Healthcare & Medical Services, and Investment & Asset Management, with employers like JPMorganChase, Clark Hill, and Jobot hiring at this level now.
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Legal Administrative Assistant - Labor & Employment - 26001GJ
Valero is the best-in-class producer of essential fuels and products that are foundational to modern life. We invite you to join our ~10,000 employees to drive exceptional results for our company, the energy industry and our community.
A Legal Administrative Assistant provides administrative and clerical support to the department by coordinating daily administrative activities, managing documentation, and assisting personnel with operational needs.
At Valero, this role performs duties that support our commitment to advancing the future of energy through innovation, ingenuity, and unmatched execution, including:
- Prepares assignments in a timely, efficient and accurate manner for all department personnel.
- Creates and maintains files in Legal’s preferred document retention system.
- Maintains office supplies and coordinates with service providers, where applicable, to ensure hardware (copies) and software are functioning correctly.
- Compiles data for routine reports from a variety of sources, including SAP, etc.
- Answers telephones, takes messages, routes calls appropriately and resolves routine inquiries.
- Schedules and maintains calendar of appointments and coordinates travel arrangements for department personnel.
- Collects expense data and files expense reports for departmental personnel.
- Assists with coordinating meeting events.
- Receives and directs visitors.
- Processes all incoming and outgoing mail, including legal documents.
- Processes invoices and requisitions, reconciles time cards, monitors and reconciles controllable expenses, assists in the preparation of annual budgets and handles other administrative functions.
- Generates and distributes reports concerning/affecting the activities of the functional area on a scheduled or unscheduled basis, including the preparation of departmental presentations.
- Maintains confidential records.
- Interfaces with employees and outside counsel to aid in the provision of Legal services, including coordinating with employees to pick up or sign documents.
This position is hourly nonexempt status, which means you are eligible for overtime pay.
Qualifications
Minimum Requirements:
- High School diploma or GED required.
- 5+ years of secretarial experience required.
- Able and willing to work on-site, in-person at the Valero San Antonio location, required.
Preferred Requirements:
- Experience providing administrative support in a legal office or legal department.
- Texas notary public is preferred.
Need more reasons to work for a company that is both professionally challenging and culturally rewarding? Take a look at some of our best-in-class benefits:
- Competitive Pay and Annual Bonus Program
- 100% match on 401(K) up to 7%, with immediate vesting
- Company-sponsored Pension Plan
- Comprehensive Healthcare and Wellness Programs
- Onsite Daycare Center
- Onsite Employee and Family Wellness Centers (Physician & Pediatrician)
- Onsite Pharmacy
- State-of-the-art 24-hour Fitness Center free for employees and spouses with access to Tennis and Basketball Facilities
- Onsite cafeteria open for breakfast and lunch
- Sprawling campus with walking paths and access to biking trails
Benefits described above are highlights only, subject to an employee’s eligibility and work location.
All successful candidates must be eligible to obtain a TWIC card (Transportation Worker Identification Credential). It is Valero’s policy that employees must wear this card at all times while working at the refinery. Please review eligibility criteria at https://www.tsa.gov/for-industry/twic.
Position level and salary will be commensurate with qualifications and experience.
Valero's employees and team-focused culture drive our success. We’re invested in our dedicated workforce through a comprehensive, customizable benefits package, while supporting a caring culture that delivers a rewarding work environment built on teamwork, excellence and career growth. To explore the ways we build a stronger team, visit Valero.com/Careers.
Valero is an EEO Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to legally protected status, including race, color, religion, sex, national origin, age, disability, protected veteran or any other status protected by applicable federal, state or local laws.
Please be advised, if you are viewing this position on a website that lists an estimated salary rate/range, it was not provided by Valero. Valero’s market specific salary rate/range will be provided during the recruiting process and tends to be higher than what is estimated by such websites.
The posting may close earlier than the advertised date based on applications received.
Note: Valero’s pre-employment process includes successful completion of a background check and hair-analysis drug screen.
Job:
Legal/Governmental Affairs
Primary Location:
US-TX-San Antonio
Job Posting
Nov 12, 2026, 12:56:50 PM
Unposting Date
Ongoing
Legal Administrative Assistant - Labor & Employment - 26001GJ
Valero is the best-in-class producer of essential fuels and products that are foundational to modern life. We invite you to join our ~10,000 employees to drive exceptional results for our company, the energy industry and our community.
A Legal Administrative Assistant provides administrative and clerical support to the department by coordinating daily administrative activities, managing documentation, and assisting personnel with operational needs.
At Valero, this role performs duties that support our commitment to advancing the future of energy through innovation, ingenuity, and unmatched execution, including:
- Prepares assignments in a timely, efficient and accurate manner for all department personnel.
- Creates and maintains files in Legal’s preferred document retention system.
- Maintains office supplies and coordinates with service providers, where applicable, to ensure hardware (copies) and software are functioning correctly.
- Compiles data for routine reports from a variety of sources, including SAP, etc.
- Answers telephones, takes messages, routes calls appropriately and resolves routine inquiries.
- Schedules and maintains calendar of appointments and coordinates travel arrangements for department personnel.
- Collects expense data and files expense reports for departmental personnel.
- Assists with coordinating meeting events.
- Receives and directs visitors.
- Processes all incoming and outgoing mail, including legal documents.
- Processes invoices and requisitions, reconciles time cards, monitors and reconciles controllable expenses, assists in the preparation of annual budgets and handles other administrative functions.
- Generates and distributes reports concerning/affecting the activities of the functional area on a scheduled or unscheduled basis, including the preparation of departmental presentations.
- Maintains confidential records.
- Interfaces with employees and outside counsel to aid in the provision of Legal services, including coordinating with employees to pick up or sign documents.
This position is hourly nonexempt status, which means you are eligible for overtime pay.
Qualifications
Minimum Requirements:
- High School diploma or GED required.
- 5+ years of secretarial experience required.
- Able and willing to work on-site, in-person at the Valero San Antonio location, required.
Preferred Requirements:
- Experience providing administrative support in a legal office or legal department.
- Texas notary public is preferred.
Need more reasons to work for a company that is both professionally challenging and culturally rewarding? Take a look at some of our best-in-class benefits:
- Competitive Pay and Annual Bonus Program
- 100% match on 401(K) up to 7%, with immediate vesting
- Company-sponsored Pension Plan
- Comprehensive Healthcare and Wellness Programs
- Onsite Daycare Center
- Onsite Employee and Family Wellness Centers (Physician & Pediatrician)
- Onsite Pharmacy
- State-of-the-art 24-hour Fitness Center free for employees and spouses with access to Tennis and Basketball Facilities
- Onsite cafeteria open for breakfast and lunch
- Sprawling campus with walking paths and access to biking trails
Benefits described above are highlights only, subject to an employee’s eligibility and work location.
All successful candidates must be eligible to obtain a TWIC card (Transportation Worker Identification Credential). It is Valero’s policy that employees must wear this card at all times while working at the refinery. Please review eligibility criteria at https://www.tsa.gov/for-industry/twic.
Position level and salary will be commensurate with qualifications and experience.
Valero's employees and team-focused culture drive our success. We’re invested in our dedicated workforce through a comprehensive, customizable benefits package, while supporting a caring culture that delivers a rewarding work environment built on teamwork, excellence and career growth. To explore the ways we build a stronger team, visit Valero.com/Careers.
Valero is an EEO Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to legally protected status, including race, color, religion, sex, national origin, age, disability, protected veteran or any other status protected by applicable federal, state or local laws.
Please be advised, if you are viewing this position on a website that lists an estimated salary rate/range, it was not provided by Valero. Valero’s market specific salary rate/range will be provided during the recruiting process and tends to be higher than what is estimated by such websites.
The posting may close earlier than the advertised date based on applications received.
Note: Valero’s pre-employment process includes successful completion of a background check and hair-analysis drug screen.
Job:
Legal/Governmental Affairs
Primary Location:
US-TX-San Antonio
Job Posting
Nov 12, 2026, 12:56:50 PM
Unposting Date
Ongoing
See All 191+ Mid Level Engineering Administrative Assistant Jobs
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Find JobsMid Level Engineering Administrative Assistant Job Market
Who's Hiring
- JPMorganChase17
- Clark Hill7
- Jobot6
- University of Miami5
- 4P Consulting4
Top Industries Hiring
- Education37
- Healthcare & Medical Services28
- Investment & Asset Management16
- Banking & Financial Services15
- Fintech14
Mid Level Engineering Administrative Assistant Jobs: Frequently Asked Questions
How do I get a mid level engineering administrative assistant job?
Position yourself by highlighting ownership, not just task completion. Emphasize projects you coordinated end to end, systems you improved, and moments you acted as the primary point of contact without needing hand-holding. Tailor your application to show familiarity with engineering workflows, technical terminology, and cross-functional coordination. Certifications in project management software or office operations tools can sharpen your edge at this level.
Which companies hire mid level engineering administrative assistants?
Companies hiring mid level engineering administrative assistants right now include JPMorganChase, Clark Hill, and Jobot, based on current listings on Migrate Mate as of November 2026. At this experience level, hiring tends to come from mid-size to large engineering firms, defense contractors, utilities, and technology-driven manufacturers that need seasoned administrative support embedded directly within technical teams.
Are there remote mid level engineering administrative assistant jobs?
Yes, though many roles still require on-site presence given the operational nature of the work. About 19% of mid level engineering administrative assistant openings are remote or hybrid as of November 2026, concentrated in sectors where document management, scheduling, and coordination can be handled digitally. Hybrid arrangements are especially common at large engineering and technology organizations.
How do I move up to a mid level engineering administrative assistant role?
Moving into mid level means accumulating depth, not just years. Focus on taking ownership of recurring processes like vendor coordination, meeting operations, or document control rather than waiting to be assigned tasks. Build familiarity with engineering tools and terminology, demonstrate measurable improvements to workflows you manage, and show that you can juggle competing priorities across departments with minimal direction.
Which industries hire the most mid level engineering administrative assistants?
Mid Level engineering administrative assistant roles concentrate in Education, Healthcare & Medical Services, and Investment & Asset Management, based on current listings on Migrate Mate as of November 2026. These sectors drive hiring because they operate large engineering departments where experienced administrative professionals are essential to keeping projects on schedule, managing compliance documentation, and supporting technical leadership across multiple simultaneous initiatives.