Administrative Assistant Jobs
Administrative Assistant jobs are open across healthcare, legal, finance, education, and corporate sectors, at every level from entry-level to executive assistant, with specializations in office management, legal support, and medical administration. Find a role that fits from the openings below and apply directly.
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Job Summary
We are seeking a proactive and detail-oriented Part-time Administrative Assistant to join our healthcare team. This vital role provides essential administrative support within a busy mental health private practice office environment, ensuring smooth operations and exceptional patient service. The ideal candidate will be energetic, organized, and possess strong computer skills, with a passion for delivering outstanding customer care. This position offers an excellent opportunity to contribute to healthcare delivery while gaining valuable experience in medical administrative support and health information management.
Duties
- Manage patient scheduling and appointment coordination using EMR (Electronic Medical Records) systems.
- Handle front desk responsibilities including greeting patients, answering phones with professional phone etiquette, and managing patient check-in and check-out processes
- Review and update medical records, ensuring accuracy and compliance with HIPAA and clinical confidentiality policies
- Assist with medical billing and coding tasks, including CPT (Current Procedural Terminology), ICD-9, ICD-10 coding, and verifying insurance information such as Medicare and health insurance plans
- Support documentation review for care plans, clinical notes, and billing submissions while maintaining meticulous records
- Perform clerical duties such as filing, data entry (including 10-key typing), photocopying, and managing electronic health records (EHR) systems
- Provide excellent patient service by addressing inquiries promptly and professionally while maintaining a welcoming environment
Qualifications
- Prior experience in a medical office setting or clinic is highly preferred, especially with medical administrative support or front desk roles
- Strong knowledge of EMR/EHR systems and familiarity with electronic health records management is essential
- Experience with medical billing, coding (ICD-9/10, CPT), and insurance processing including Medicare is advantageous
- Excellent computer skills with proficiency in Microsoft Office Suite (Word, Excel) and data entry accuracy
- Knowledge of healthcare regulations including HIPAA compliance and clinical confidentiality policies
- Exceptional customer service skills combined with phone etiquette and professional communication abilities
- Ability to multitask efficiently in a fast-paced environment while maintaining attention to detail
- Strong organizational skills with the ability to prioritize tasks effectively
Join us in making a difference through compassionate healthcare administration! This part-time position offers flexible hours for motivated individuals eager to grow their career in the medical field. We value our team members’ contributions and are committed to fostering a supportive work environment where your skills can thrive.
Pay: $12.00 - $15.00 per hour
Benefits:
- Flexible schedule
- On-the-job training
Work Location: Hybrid remote in Bay Village, OH 44140
Administrative Assistant Jobs by Experience Level
Top Cities Hiring Administrative Assistants
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Find Administrative Assistant JobsAdministrative Assistant Job Market
Who's Hiring
- State of Florida47
- FirstService Residential31
- UNC Health16
- Omni Hotels16
- JPMorganChase16
Top Industries Hiring
- Education58
- Technology & Software51
- Healthcare & Medical Services35
- Construction & Real Estate31
- Retail12
What Employers Look For
The qualifications that appear most often in administrative assistant jobs.
- Proficiency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint
- Strong written and verbal communication skills for internal and external correspondence
- Experience managing calendars, scheduling meetings, and coordinating travel arrangements
- Ability to handle confidential information with discretion and professionalism
- Associate or bachelor's degree, or equivalent administrative work experience
- Familiarity with office management software such as Concur, Salesforce, or Google Workspace
Tips for Your Administrative Assistant Job Search
Tailor your resume to each posting
Administrative assistant postings vary widely in what they emphasize. One role weights calendar management, another weights database entry or vendor coordination. Mirror the exact language from each job description in your bullet points so your resume clears applicant tracking systems and reads as a direct match.
List every software tool you use
Hiring managers screen for specific platforms before reading anything else. Name every tool you work in daily, from Microsoft 365 and Google Workspace to scheduling software like Calendly or Concur. Listing the full suite signals you can hit the ground running without extra training.
Apply early to roles that fit
Migrate Mate lists administrative assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by department, not just title
An administrative assistant in a legal department needs different skills than one in a marketing team. Filter or search by industry and department so you apply to roles where your specific experience, whether that is contract drafting support, event coordination, or HR onboarding, is directly relevant.
Prepare concrete examples of competing priorities
Interviewers almost always ask how you handle multiple deadlines at once. Before your interview, draft two or three specific situations where you triaged conflicting requests from different managers, including what you did and what the outcome was. Vague answers here cost candidates offers.
Follow up with a brief, specific thank-you note
Send a thank-you email within 24 hours of your interview. Reference one specific topic you discussed, a process you would help streamline or a tool the team uses, to show you were engaged and already thinking about the role rather than sending a generic note.
Administrative Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most administrative assistants?
The companies hiring the most administrative assistants right now include State of Florida, FirstService Residential, and UNC Health, with the largest share of openings in Texas, Florida, and California, based on current listings on Migrate Mate as of August 2026. Healthcare systems, law firms, and large financial institutions consistently maintain high demand for administrative support staff.
How many administrative assistant jobs are remote?
About 19% of administrative assistant openings are fully remote or hybrid as of August 2026, with remote availability concentrated in roles focused on data entry, scheduling, and email management rather than in-person office coordination. Positions that require physical mail handling, visitor reception, or on-site executive support are far more likely to be fully in-person.
How do you become an administrative assistant?
Most administrative assistant roles require a high school diploma or associate degree plus demonstrated proficiency in office software, particularly Microsoft Office or Google Workspace. Build experience through internships, temp agency placements, or volunteer coordination roles. Earning a certification such as the Certified Administrative Professional credential can strengthen your application for competitive or senior-level positions.
Can you get hired as an administrative assistant with little experience?
Yes, many entry-level administrative assistant roles accept candidates with limited formal experience if you can show strong organizational skills and software proficiency. Highlight any scheduling, correspondence, or file management you have done in school, volunteer work, or part-time jobs. Temp agency placements are a practical way to build a work history quickly and get your foot in the door at larger organizations.
What does the administrative assistant interview process look like?
Most administrative assistant interviews involve a phone or video screen followed by one or two in-person rounds with an office manager or HR representative. Expect behavioral questions about handling multiple priorities, confidentiality, and communication under pressure. Some employers include a short skills assessment covering typing speed, software navigation, or a writing exercise to verify the proficiencies listed on your resume.
Where can I find and apply to administrative assistant jobs?
You can find and apply to administrative assistant jobs on Migrate Mate, which lists current openings from across the United States in one place. Search the listings to find roles that match your experience and location preferences, then apply directly to each listing that fits.
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