Administrative Assistant Jobs
Administrative Assistant jobs are open across healthcare, legal, finance, education, and corporate sectors, at every level from entry-level to executive assistant, with specializations in office management, legal support, and medical administration. Find a role that fits from the openings below and apply directly.
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Showing 5 of 24,661+ Administrative Assistant jobs
Overview:
Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation.
Job Description Summary:
The Administrative Assistant 2 provides routine administrative and secretarial support as directed, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, answering and transferring phone calls, preparing spreadsheets and presentations, managing schedules, coordinating travel, conference calls, and processing expense reimbursement requests. Completes routine tasks under moderate supervision.
Duties/Responsibilities
- Answering and screening telephone calls
- Prepare reports, meeting minutes and correspondence
- Create and edit documents, spreadsheets and presentations
- Schedule coordination, arrange appointments and itineraries
- Coordinate meetings, travel, conference calls, and complete expense reports
- Maintain general office supplies and order project materials
- Coordinate incoming / outgoing mail and packages
- Coordinate clearance/badge requests
- Ensure required internal paperwork/documents are maintained for audit compliance
- Coordinate internal moves and facilities rearrangement, maintenance, and custodial requests
- Perform other duties as assigned
- Place P-Card orders for various materials
- Track Capital expenditures (Equipment, facilities upgrades, etc.)
- Act as timesheet proxy for department staff
Skills
- Highly proficient administrative support skills and office applications skills (Microsoft Word, PowerPoint, Excel)
- Highly proficient in all communication skills (phone, verbal and written)
- Ability to handle sensitive information and situations with poise and professionalism
- Ability to proofread and edit written documents
- Strong organizational, coordination and judgment skills
Education
High School Diploma or Equivalent required or Associate's Degree in a related field of Study preferred
Experience
3-5 years administrative assistant experience required
Job Location - City:
Cambridge
Job Location - State:
Massachusetts
Job Location - Postal Code:
02139-3563
The US base salary range for this full-time position is $24.00 - $40.80. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Union ranges will be in compliance with the collective bargaining agreement's approved rates by location and role. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonuses or benefits.
Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities. If this specific job opportunity and the chance to work at a nationally renowned R&D innovation company appeals to you, apply now.
Draper is committed to creating an inclusive environment. We understand the value of inclusivity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, national origin, veteran status, or genetic information. Draper is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact hr@draper.com.
Overview:
Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation.
Job Description Summary:
The Administrative Assistant 2 provides routine administrative and secretarial support as directed, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, answering and transferring phone calls, preparing spreadsheets and presentations, managing schedules, coordinating travel, conference calls, and processing expense reimbursement requests. Completes routine tasks under moderate supervision.
Duties/Responsibilities
- Answering and screening telephone calls
- Prepare reports, meeting minutes and correspondence
- Create and edit documents, spreadsheets and presentations
- Schedule coordination, arrange appointments and itineraries
- Coordinate meetings, travel, conference calls, and complete expense reports
- Maintain general office supplies and order project materials
- Coordinate incoming / outgoing mail and packages
- Coordinate clearance/badge requests
- Ensure required internal paperwork/documents are maintained for audit compliance
- Coordinate internal moves and facilities rearrangement, maintenance, and custodial requests
- Perform other duties as assigned
- Place P-Card orders for various materials
- Track Capital expenditures (Equipment, facilities upgrades, etc.)
- Act as timesheet proxy for department staff
Skills
- Highly proficient administrative support skills and office applications skills (Microsoft Word, PowerPoint, Excel)
- Highly proficient in all communication skills (phone, verbal and written)
- Ability to handle sensitive information and situations with poise and professionalism
- Ability to proofread and edit written documents
- Strong organizational, coordination and judgment skills
Education
High School Diploma or Equivalent required or Associate's Degree in a related field of Study preferred
Experience
3-5 years administrative assistant experience required
Job Location - City:
Cambridge
Job Location - State:
Massachusetts
Job Location - Postal Code:
02139-3563
The US base salary range for this full-time position is $24.00 - $40.80. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Union ranges will be in compliance with the collective bargaining agreement's approved rates by location and role. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonuses or benefits.
Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities. If this specific job opportunity and the chance to work at a nationally renowned R&D innovation company appeals to you, apply now.
Draper is committed to creating an inclusive environment. We understand the value of inclusivity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, national origin, veteran status, or genetic information. Draper is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact hr@draper.com.
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Find Administrative Assistant JobsAdministrative Assistant Job Market
A snapshot from current openings nationwide, updated as new roles post.
Who's Hiring
- Trinity Health434
- Optum354
- Aspen Dental344
- Advocate Aurora Health281
- Henry Ford Health251
Top Industries Hiring
- Healthcare & Medical Services15,383
- Education4,186
- Consulting & Professional Services744
- Non-Profit & Social Services508
- Retail501
What Employers Look For
The qualifications that appear most often in administrative assistant jobs.
- Proficiency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint
- Strong written and verbal communication skills for internal and external correspondence
- Experience managing calendars, scheduling meetings, and coordinating travel arrangements
- Ability to handle confidential information with discretion and professionalism
- Associate or bachelor's degree, or equivalent administrative work experience
- Familiarity with office management software such as Concur, Salesforce, or Google Workspace
Tips for Your Administrative Assistant Job Search
Tailor your resume to each posting
Administrative assistant postings vary widely in what they emphasize. One role weights calendar management, another weights database entry or vendor coordination. Mirror the exact language from each job description in your bullet points so your resume clears applicant tracking systems and reads as a direct match.
List every software tool you use
Hiring managers screen for specific platforms before reading anything else. Name every tool you work in daily, from Microsoft 365 and Google Workspace to scheduling software like Calendly or Concur. Listing the full suite signals you can hit the ground running without extra training.
Apply early to roles that fit
Migrate Mate lists administrative assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by department, not just title
An administrative assistant in a legal department needs different skills than one in a marketing team. Filter or search by industry and department so you apply to roles where your specific experience, whether that is contract drafting support, event coordination, or HR onboarding, is directly relevant.
Prepare concrete examples of competing priorities
Interviewers almost always ask how you handle multiple deadlines at once. Before your interview, draft two or three specific situations where you triaged conflicting requests from different managers, including what you did and what the outcome was. Vague answers here cost candidates offers.
Follow up with a brief, specific thank-you note
Send a thank-you email within 24 hours of your interview. Reference one specific topic you discussed, a process you would help streamline or a tool the team uses, to show you were engaged and already thinking about the role rather than sending a generic note.
Administrative Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most administrative assistants?
The companies hiring the most administrative assistants right now include Trinity Health, Optum, and Aspen Dental, with the largest share of openings in Texas, New York, and Florida, based on current listings on Migrate Mate as of June 2026. Healthcare systems, law firms, and large financial institutions consistently maintain high demand for administrative support staff.
How many administrative assistant jobs are remote?
About 3% of administrative assistant openings are fully remote or hybrid as of June 2026, with remote availability concentrated in roles focused on data entry, scheduling, and email management rather than in-person office coordination. Positions that require physical mail handling, visitor reception, or on-site executive support are far more likely to be fully in-person.
How do you become an administrative assistant?
Most administrative assistant roles require a high school diploma or associate degree plus demonstrated proficiency in office software, particularly Microsoft Office or Google Workspace. Build experience through internships, temp agency placements, or volunteer coordination roles. Earning a certification such as the Certified Administrative Professional credential can strengthen your application for competitive or senior-level positions.
Can you get hired as an administrative assistant with little experience?
Yes, many entry-level administrative assistant roles accept candidates with limited formal experience if you can show strong organizational skills and software proficiency. Highlight any scheduling, correspondence, or file management you have done in school, volunteer work, or part-time jobs. Temp agency placements are a practical way to build a work history quickly and get your foot in the door at larger organizations.
What does the administrative assistant interview process look like?
Most administrative assistant interviews involve a phone or video screen followed by one or two in-person rounds with an office manager or HR representative. Expect behavioral questions about handling multiple priorities, confidentiality, and communication under pressure. Some employers include a short skills assessment covering typing speed, software navigation, or a writing exercise to verify the proficiencies listed on your resume.
Where can I find and apply to administrative assistant jobs?
You can find and apply to administrative assistant jobs on Migrate Mate, which lists current openings from across the United States in one place. Search the listings to find roles that match your experience and location preferences, then apply directly to each listing that fits.
See All 24,661+ Administrative Assistant Jobs
Jump back to the full list of openings and apply to any administrative assistant role that fits.
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