Administrative Assistant Jobs in Orlando, FL
Administrative Assistant jobs in Orlando are concentrated in the Downtown core, Lake Nona's Medical City, and the tourist-adjacent International Drive corridor, with strong demand across hospitality, healthcare, and professional services. Employers hiring right now include Lockheed Martin, ARC Health, and Vacatia. Scan the live roles below and apply to whichever ones fit.
Find Administrative Assistant JobsOverview
Open roles280+
Top employerLockheed Martin
Work type67% On-site
Top credentialHigh school diploma or GED
Companies hiring10
Showing 5 of 280+ Administrative Assistant jobs
Administrative Assistant II
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New 20h ago
Universal Engineering Sciences
Administrative Assistant II
Orlando, Florida
New 20h ago
Administrative Assistant
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Added 2d ago
Vacatia, Inc.
Administrative Assistant
Orlando, Florida
Added 2d ago
Administrative Assistant - On Site
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Added 3d ago
US Anesthesia Partners
Administrative Assistant - On Site
Orlando, Florida
Added 3d ago
Customer Advocacy Administrative Assistant
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Added 3d ago
Marriott Vacations Worldwide
Customer Advocacy Administrative Assistant
Orlando, Florida
Added 3d ago
Administrative Assistant
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Added 3d ago
FirstService Residential
Administrative Assistant
Orlando, Florida
Added 3d ago
New 20h ago
Administrative Assistant II
Universal Engineering Sciences·Orlando, Florida
Job functions:
High school diploma or GED
1,001-5,000 employees
Job Description
Who We Are:
Travel, when necessary, will be communicated in advance and aligned with business needs.
EEO Statement:
At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.
Position Overview:
We are seeking an experienced, highly organized, and service-oriented Administrative Assistant II to provide comprehensive administrative and operational support to our team. The position plays an important role in supporting day-to-day office operations, coordinating billing and invoicing activities, compiling and distributing client reports, maintaining accurate project documentation, and providing responsive communication to both internal and external clients.
Responsibilities:
- Manage and coordinate complex schedules, including scheduling meetings, appointments, and travel arrangements for multiple stakeholders.
- Handle, prioritize, and respond to incoming and outgoing correspondence, including emails, letters, and packages, ensuring timely follow-up.
- Prepare and distribute meeting materials, including agendas, minutes, and action items, while ensuring efficient meeting coordination.
- Assist with the preparation, review, processing, and distribution of client invoices.
- Coordinate with project managers and other team members to obtain the information necessary for accurate and timely billing.
- Review billing documentation for completeness and accuracy prior to processing.
- Track outstanding billing items and proactively follow up with the appropriate team members to resolve discrepancies or missing information.
- Maintain organized billing and invoice records in accordance with company procedures
- Assist with client inquiries regarding invoices, billing documentation, and related administrative matters.
- Serve as a professional point of contract for clients, vendors, and other external partners.
- Provide excellent customer service while maintaining profesionalism and confidentiality.
- Provide day to day administrative support to managers, Project Managers and technical staff.
- Assist with preparing spreadsheets, presentations, reports, correspondence, and other business documents.
- Assist with project set up, data entry, and maintenance of information within company systems.
- Identify opportunities to improve administrative processes, organization and overall office efficiency.
- Perform additional duties and special projects as assigned.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. UES retains the right to add to or change the duties of the position at any time.
Qualifications:
- High School Diploma or equivalent required; Associate’s degree or additional relevant coursework preferred.
- 3+ years of administrative experience in a professional office environment, or an equivalent combination of education and experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management tools and systems.
- Exceptional organizational, time management, and problem-solving skills, with the ability to prioritize tasks effectively.
- Strong attention to detail and the ability to handle sensitive and confidential information with discretion.
- Excellent verbal and written communication skills, with the ability to interact professionally with team members, leadership, and external stakeholders.
- Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment.
- Proactive approach to anticipating needs, resolving issues, and adapting to changing priorities with minimal supervision.
- Experience managing confidential and sensitive information while maintaining a high level of professionalism.
- Strong interpersonal skills, with the ability to foster and maintain positive relationships across all levels of the organization.
- Experience with ERP systems Deltek Vantagepoint
- Previous experience in the AEC industry
- This position does not require regular travel as part of its primary responsibilities. However, occasional travel
Travel, when necessary, will be communicated in advance and aligned with business needs.
#LI-ND1 #LI-ONSITE
Physical Demands & Work Environment:
- This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
- The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
- The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
- The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.
EEO Statement:
UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here
Universal Engineering Sciences
Administrative Assistant II
Orlando, Florida
New 20h ago1,001-5,000 employees
Job functions:
High school diploma or GED
Job Description
Who We Are:
Travel, when necessary, will be communicated in advance and aligned with business needs.
EEO Statement:
At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.
Position Overview:
We are seeking an experienced, highly organized, and service-oriented Administrative Assistant II to provide comprehensive administrative and operational support to our team. The position plays an important role in supporting day-to-day office operations, coordinating billing and invoicing activities, compiling and distributing client reports, maintaining accurate project documentation, and providing responsive communication to both internal and external clients.
Responsibilities:
- Manage and coordinate complex schedules, including scheduling meetings, appointments, and travel arrangements for multiple stakeholders.
- Handle, prioritize, and respond to incoming and outgoing correspondence, including emails, letters, and packages, ensuring timely follow-up.
- Prepare and distribute meeting materials, including agendas, minutes, and action items, while ensuring efficient meeting coordination.
- Assist with the preparation, review, processing, and distribution of client invoices.
- Coordinate with project managers and other team members to obtain the information necessary for accurate and timely billing.
- Review billing documentation for completeness and accuracy prior to processing.
- Track outstanding billing items and proactively follow up with the appropriate team members to resolve discrepancies or missing information.
- Maintain organized billing and invoice records in accordance with company procedures
- Assist with client inquiries regarding invoices, billing documentation, and related administrative matters.
- Serve as a professional point of contract for clients, vendors, and other external partners.
- Provide excellent customer service while maintaining profesionalism and confidentiality.
- Provide day to day administrative support to managers, Project Managers and technical staff.
- Assist with preparing spreadsheets, presentations, reports, correspondence, and other business documents.
- Assist with project set up, data entry, and maintenance of information within company systems.
- Identify opportunities to improve administrative processes, organization and overall office efficiency.
- Perform additional duties and special projects as assigned.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. UES retains the right to add to or change the duties of the position at any time.
Qualifications:
- High School Diploma or equivalent required; Associate’s degree or additional relevant coursework preferred.
- 3+ years of administrative experience in a professional office environment, or an equivalent combination of education and experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management tools and systems.
- Exceptional organizational, time management, and problem-solving skills, with the ability to prioritize tasks effectively.
- Strong attention to detail and the ability to handle sensitive and confidential information with discretion.
- Excellent verbal and written communication skills, with the ability to interact professionally with team members, leadership, and external stakeholders.
- Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment.
- Proactive approach to anticipating needs, resolving issues, and adapting to changing priorities with minimal supervision.
- Experience managing confidential and sensitive information while maintaining a high level of professionalism.
- Strong interpersonal skills, with the ability to foster and maintain positive relationships across all levels of the organization.
- Experience with ERP systems Deltek Vantagepoint
- Previous experience in the AEC industry
- This position does not require regular travel as part of its primary responsibilities. However, occasional travel
Travel, when necessary, will be communicated in advance and aligned with business needs.
#LI-ND1 #LI-ONSITE
Physical Demands & Work Environment:
- This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
- The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
- The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
- The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.
EEO Statement:
UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here
See All 280+ Administrative Assistant Jobs in Orlando
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Find Administrative Assistant JobsAdministrative Assistant Job Market in Orlando
Who's Hiring
- Lockheed Martin51
- ARC Health25
- Vacatia25
- City of Orlando25
- Massey Services25
Administrative Assistant Jobs in Orlando: Frequently Asked Questions
How do I get an administrative assistant job in Orlando?
Focus your search on Orlando's largest employment clusters: Downtown's legal and financial offices, Lake Nona's healthcare and life sciences campus, and the hospitality and resort operators along International Drive and near the theme park corridor. Candidates who tailor their resume to the sector they're targeting, whether that's medical office coordination or executive support at a hospitality brand, consistently stand out over generalist applicants in this market.
Which companies hire administrative assistants in Orlando?
Employers hiring administrative assistants in Orlando right now include Lockheed Martin, ARC Health, and Vacatia, based on current listings on Migrate Mate as of September 2026. The Orlando market is anchored by large healthcare systems, major theme park and hospitality operators, and a growing cluster of aerospace and defense contractors near the Space Coast corridor.
Are there remote administrative assistant jobs in Orlando?
Yes, though administrative assistant roles are more often on-site than fully remote given the coordination and in-person support work involved. About 33% of administrative assistant openings tied to Orlando are remote or hybrid as of September 2026, with the remote share skewing toward roles in insurance, tech services, and corporate back-office functions rather than healthcare or hospitality administration.
How can I get an administrative assistant job in Orlando with little or no experience?
The most realistic entry path in Orlando is through the hospitality and resort sector, where large operators regularly hire coordinators and office support staff at the entry level with on-the-job training. Temp-to-hire placements with Orlando-area staffing firms are another common route into administrative roles at healthcare systems and law offices. Proficiency in Microsoft Office and a willingness to start in a receptionist or office coordinator title will open most of these doors locally.
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