Administrative Assistant Jobs in Orlando, FL

Core Responsibilities

• Own client communications, confirmations, follow-ups, and project documentation.
• Coordinate event details, timelines, schedules, revisions, and crew requirements with Sales and Operations.
• Keep quotes, project records, marketing calendars, and internal systems accurate and up to date.
• Coordinate marketing campaigns, product launches, promotional materials, and sales support initiatives.
• Manage deliverables across digital, email, print, trade shows, and events.
• Partner with Sales, Operations, Product, and Creative teams to keep projects moving.
• Track deadlines, budgets, campaign performance, and key metrics.
• Support vendor coordination, marketing materials, CRM updates, and administrative workflows.

Skills & Experience

• Industry experience in events, AV, production, décor, marketing, logistics, or a related fast-paced environment.
• Exceptional organization and ability to manage multiple projects simultaneously.
• Strong written communication, attention to detail, and follow-through.
• Tech-savvy, adaptable, and comfortable learning new systems.
• Proactive problem-solver who takes ownership and anticipates needs.
• Positive, team-oriented professional who thrives in a fast-moving environment.

What Success Looks Like

Someone who can hit the ground running, bring structure to competing priorities, keep clients and internal teams informed, and ensure every detail is accounted for.

Pay: $23.00 - $29.00 per hour

Expected hours: 40.0 – 50.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person