Office Administrator Jobs in Florida
Office Administrator jobs in Florida are consistently in demand, with strong hiring across healthcare systems, real estate, legal services, and hospitality, industries that anchor Florida's economy at every experience level from entry-level coordinator to senior executive assistant. Miami, Tampa, and Orlando are the largest hiring markets, with major employers like AdventHealth, HCA Florida, and Publix Super Markets maintaining substantial administrative staff statewide. The most sought-after specialties include medical office administration, legal office support, and bilingual administrative roles serving Spanish-speaking client bases. Scan the live roles below and apply to whichever ones fit.
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PGAL is an international design firm specializing in architecture, interior architecture, engineering and planning for a diverse group of public and private sector clients. Our culture is energetic, collaborative and open and offers the opportunity to work on a wide range of project types. PGAL is an ideal place to build a career and develop skills in administration, design, project delivery, entrepreneurship, leadership and life.
We are seeking a reliable and detail oriented Office Administrator responsible for various administrative duties requiring a thorough knowledge of office routines to support the activities of management and office staff.
Include, but not limited to,
- Assist Principal and staff in all administrative functions
- Answer/direct all incoming phone calls and greet all office visitors professionally and courteously.
- Maintain and assist with paper and electronic files
- Coordinate meetings, WebEx presentations, and conference calls
- Assist with logging all RFI’s and shop drawings in Newforma
- Provide assistance typing contracts, AIA Documents, and proposals
- Partner with Accounting Department for all invoicing related to office
- Maintain building security by following procedures and maintain a clean reception area
- Receive and distribute daily mail and notifications for packages
- Prepare outgoing mail, and arrange for outgoing deliveries by courier and FedEx
- Daily set-up, clean-up and restocking of departmental kitchen supplies; clean out refrigerator weekly
- Monitor and maintain office, toner, and kitchen/coffee supplies
- Coordinate and maintain offsite storage
- Coordinate vendor maintenance and repair
- Other duties as assigned
- High school education or equivalent
- Proficient in Microsoft Word, Excel & Outlook, and InDesign
- Experience with graphic design, AIA Contract Software or Newforma is a plus
- 3+ years of relevant experience in A/E/C or allied industry preferred
- Experience in a busy office environment
- Must present a professional presence and demeanor that is reflective of a corporate office environment
- Excellent verbal communication skills and phone etiquette
- Must be a reliable self-starter and have a strong service-oriented demeanor
- Ability to work at a fast pace, handling multiple tasks efficiently and on time
- Must be perceptive with the ability to communicate professionally, relating to individuals at all levels within the firm
- Must have the ability to work in a team-oriented environment, with the capability of identifying and solving problems
- Must be legally authorized to work in the United States for any employer without sponsorship
PGAL offers a comprehensive benefits package including medical, dental, vision, disability, life, flexible spending accounts, 401(k) and profit sharing. We also offer paid leave inclusive of holidays, vacation, and sick.
If you are a highly motivated, detail oriented and enthusiastic candidate with the ability to prioritize, organize, and maintain a positive attitude in a fast-paced environment, please apply.
An Equal Opportunity Employer Females/Minorities/Veterans/Disabled
PGAL is an international design firm specializing in architecture, interior architecture, engineering and planning for a diverse group of public and private sector clients. Our culture is energetic, collaborative and open and offers the opportunity to work on a wide range of project types. PGAL is an ideal place to build a career and develop skills in administration, design, project delivery, entrepreneurship, leadership and life.
We are seeking a reliable and detail oriented Office Administrator responsible for various administrative duties requiring a thorough knowledge of office routines to support the activities of management and office staff.
Include, but not limited to,
- Assist Principal and staff in all administrative functions
- Answer/direct all incoming phone calls and greet all office visitors professionally and courteously.
- Maintain and assist with paper and electronic files
- Coordinate meetings, WebEx presentations, and conference calls
- Assist with logging all RFI’s and shop drawings in Newforma
- Provide assistance typing contracts, AIA Documents, and proposals
- Partner with Accounting Department for all invoicing related to office
- Maintain building security by following procedures and maintain a clean reception area
- Receive and distribute daily mail and notifications for packages
- Prepare outgoing mail, and arrange for outgoing deliveries by courier and FedEx
- Daily set-up, clean-up and restocking of departmental kitchen supplies; clean out refrigerator weekly
- Monitor and maintain office, toner, and kitchen/coffee supplies
- Coordinate and maintain offsite storage
- Coordinate vendor maintenance and repair
- Other duties as assigned
- High school education or equivalent
- Proficient in Microsoft Word, Excel & Outlook, and InDesign
- Experience with graphic design, AIA Contract Software or Newforma is a plus
- 3+ years of relevant experience in A/E/C or allied industry preferred
- Experience in a busy office environment
- Must present a professional presence and demeanor that is reflective of a corporate office environment
- Excellent verbal communication skills and phone etiquette
- Must be a reliable self-starter and have a strong service-oriented demeanor
- Ability to work at a fast pace, handling multiple tasks efficiently and on time
- Must be perceptive with the ability to communicate professionally, relating to individuals at all levels within the firm
- Must have the ability to work in a team-oriented environment, with the capability of identifying and solving problems
- Must be legally authorized to work in the United States for any employer without sponsorship
PGAL offers a comprehensive benefits package including medical, dental, vision, disability, life, flexible spending accounts, 401(k) and profit sharing. We also offer paid leave inclusive of holidays, vacation, and sick.
If you are a highly motivated, detail oriented and enthusiastic candidate with the ability to prioritize, organize, and maintain a positive attitude in a fast-paced environment, please apply.
An Equal Opportunity Employer Females/Minorities/Veterans/Disabled
See All 89 Office Administrator Jobs in Florida
Find roles in Florida that match your experience and apply in just a few clicks.
Find Office Administrator JobsOffice Administrator Jobs by City in Florida
Where Florida roles are concentrated, by current openings.
Office Administrator Job Market in Florida
A snapshot from current Florida openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Staffing & Recruiting
- Electronics & Hardware
What Florida Employers Look For
The qualifications that appear most often in office administrator jobs across Florida.
- Associate or bachelor's degree in business administration or a related field
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
- Two or more years of office administration or executive assistant experience
- Strong written and verbal communication skills for client and vendor interaction
- Experience with scheduling, record keeping, and office management software
- Familiarity with QuickBooks or similar billing and invoicing platforms
Office Administrator Jobs in Florida: Frequently Asked Questions
How do you become a office administrator in Florida?
Most office administrator roles in Florida require at minimum a high school diploma, though employers in healthcare, legal, and government sectors increasingly prefer an associate or bachelor's degree in business administration or office management. Florida does not issue a state license for general office administrators, but roles in medical offices may require a Certified Medical Administrative Assistant credential recognized by Florida healthcare employers. Community colleges like Miami Dade College and Valencia College offer relevant programs.
Which companies hire office administrators in Florida?
Employers hiring office administrators in Florida right now include Edward Jones, FedEx, and Secured Technologies, based on current listings on Migrate Mate as of September 2026. Florida's large healthcare networks, real estate firms, and hospitality groups generate particularly consistent demand for administrative staff.
Which Florida cities have the most office administrator jobs?
Orlando, Miami, and Tampa have the most office administrator openings in Florida. Miami's concentration of international business, legal, and financial services firms drives the highest volume, while Tampa's growing healthcare and insurance sectors and Orlando's tourism, hospitality, and medical corridor sustain strong demand across corporate and regional office environments.
Are there remote office administrator jobs in Florida?
Yes, but they're less common than in purely desk-based fields, since many office administrator duties involve on-site coordination, mail handling, and in-person reception. About 9% of office administrator openings tied to Florida are remote or hybrid as of September 2026, and the positions most likely to offer flexibility are executive assistant and administrative coordinator roles at tech, insurance, or financial services companies.
How can I get hired as a office administrator in Florida with little or no experience?
The most realistic entry path is applying for receptionist, office clerk, or administrative assistant roles at Florida's large healthcare systems or property management companies, which regularly hire candidates without prior administrative experience and promote from within. AdventHealth and HCA Florida both run structured onboarding programs for new administrative hires. Earning a Certified Medical Administrative Assistant credential or completing a business administration certificate at a Florida state college significantly improves your candidacy for healthcare office roles.
Where can I find and apply to office administrator jobs in Florida?
You can find and apply to office administrator jobs in Florida on Migrate Mate, which lists current openings from employers hiring in the state right now. Search the listings, find roles that match your experience and location, and apply directly to the ones that fit.
See All 89 Office Administrator Jobs in Florida
Find roles in Florida that match your experience and apply in just a few clicks.
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