Office Administrator Jobs in Florida
Office Administrator jobs in Florida are consistently in demand, with strong hiring across healthcare systems, real estate, legal services, and hospitality, industries that anchor Florida's economy at every experience level from entry-level coordinator to senior executive assistant. Miami, Tampa, and Orlando are the largest hiring markets, with major employers like AdventHealth, HCA Florida, and Publix Super Markets maintaining substantial administrative staff statewide. The most sought-after specialties include medical office administration, legal office support, and bilingual administrative roles serving Spanish-speaking client bases. Scan the live roles below and apply to whichever ones fit.
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ELECTRICAL CONTRACTING OFFICE ADMINISTRATOR / EXECUTIVE ASSISTANT
Location: Martin / Palm Beach County, FL
Employment Type: Full-Time (Remote or In-Office; Flexibility)
Compensation: $45,000 - $58,000 annually, depending on experience
Reports To: Owner / Operations Manager
Start Date: December 2026/January 2027
ABOUT US
Eastern Electric Solutions is a growing electrical contractor serving Martin and Palm Beach County. We are a small, fast-paced team that takes pride in quality work, clear communication, and taking care of our customers and our crew.
THE ROLE
We are looking for a highly organized, proactive Office Administrator to be the backbone of our operation. You will help keep our crews scheduled, our paperwork compliant, our customers informed, and our financials accurate. If you like being the person who keeps everything running smoothly, this role is for you.
You will report directly to the Owner / Operations Manager and work closely with our Project Managers and field teams.
WHAT YOU WILL DO
Assist with Scheduling & Dispatch
- Help build and manage daily and weekly schedules for electricians and apprentices
- Dispatch crews with job details, materials, and permits
- Help handle real-time updates and emergency schedule changes
Customer & Project Support
- Serve as the first point of contact for calls, emails, and customer inquiries
- Prepare and send estimates, proposals, contracts, and invoices
- Resolve customer concerns or escalate when needed
- Assist with permit applications and inspection scheduling
- Order, receive, and track job materials
- Track labor hours, job costs, and materials to support PM reporting and budget tracking
Accounting & Bookkeeping
- Manage accounts payable and receivable
- Process deposits, progress payments, final invoices, and pay applications
- Run payroll, including timesheets, overtime, and reimbursements
- Create purchase orders and coordinate with vendors
- Reconcile expenses and prepare monthly financial reports
Compliance, Safety & HR
- Track and renew company and employee licenses, certifications, and insurance
- Maintain OSHA and safety documentation, including safety meetings and training records
- File inspection and compliance records accurately and on time
- Support hiring paperwork and new employee onboarding
- Track PTO, sick leave, and continuing education
WHAT YOU BRING
- 3+ years in administrative or operations support (electrical or construction strongly preferred)
- Experience with Simpro or a similar field service / job management platform
- Bookkeeping experience (QuickBooks and SimPro preferred)
- Working knowledge of local permitting and compliance procedures
- Proficiency with Microsoft Office and cloud tools like Google Drive
- Excellent communication, organization, and time management skills
NICE TO HAVE
- Familiarity with Florida electrical licensing and code requirements
- OSHA or safety compliance experience
- Bookkeeping certificate or accounting coursework
WHAT WE OFFER
- $45,000 - $58,000 base salary, depending on experience
- Licensing and training reimbursement
- Remote / in-office flexibility; TBD
- A direct line to ownership and real impact on how a growing company runs
-Paid holidays and PTO (after one year employment)
HOW TO APPLY
Email your resume and a brief cover letter to info@go-ees.com. Tell us about your administrative, accounting, or electrical industry experience.
Pay: $23.00 - $28.00 per hour
Expected hours: 40.0 per week
Benefits:
- Paid time off
Work Location: In person
See All 67 Office Administrator Jobs in Florida
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Where Florida roles are concentrated, by current openings.
Office Administrator Job Market in Florida
A snapshot from current Florida openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Staffing & Recruiting
What Florida Employers Look For
The qualifications that appear most often in office administrator jobs across Florida.
- Associate or bachelor's degree in business administration or a related field
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
- Two or more years of office administration or executive assistant experience
- Strong written and verbal communication skills for client and vendor interaction
- Experience with scheduling, record keeping, and office management software
- Familiarity with QuickBooks or similar billing and invoicing platforms
Office Administrator Jobs in Florida: Frequently Asked Questions
How do you become a office administrator in Florida?
Most office administrator roles in Florida require at minimum a high school diploma, though employers in healthcare, legal, and government sectors increasingly prefer an associate or bachelor's degree in business administration or office management. Florida does not issue a state license for general office administrators, but roles in medical offices may require a Certified Medical Administrative Assistant credential recognized by Florida healthcare employers. Community colleges like Miami Dade College and Valencia College offer relevant programs.
Which companies hire office administrators in Florida?
Employers hiring office administrators in Florida right now include Caliber, Florida Digestive Health Specialists LLP, and Hays, based on current listings on Migrate Mate as of October 2026. Florida's large healthcare networks, real estate firms, and hospitality groups generate particularly consistent demand for administrative staff.
Which Florida cities have the most office administrator jobs?
Tampa, Miami, and Jacksonville have the most office administrator openings in Florida. Miami's concentration of international business, legal, and financial services firms drives the highest volume, while Tampa's growing healthcare and insurance sectors and Orlando's tourism, hospitality, and medical corridor sustain strong demand across corporate and regional office environments.
Are there remote office administrator jobs in Florida?
Yes, but they're less common than in purely desk-based fields, since many office administrator duties involve on-site coordination, mail handling, and in-person reception. About 19% of office administrator openings tied to Florida are remote or hybrid as of October 2026, and the positions most likely to offer flexibility are executive assistant and administrative coordinator roles at tech, insurance, or financial services companies.
How can I get hired as a office administrator in Florida with little or no experience?
The most realistic entry path is applying for receptionist, office clerk, or administrative assistant roles at Florida's large healthcare systems or property management companies, which regularly hire candidates without prior administrative experience and promote from within. AdventHealth and HCA Florida both run structured onboarding programs for new administrative hires. Earning a Certified Medical Administrative Assistant credential or completing a business administration certificate at a Florida state college significantly improves your candidacy for healthcare office roles.
Where can I find and apply to office administrator jobs in Florida?
You can find and apply to office administrator jobs in Florida on Migrate Mate, which lists current openings from employers hiring in the state right now. Search the listings, find roles that match your experience and location, and apply directly to the ones that fit.
See All 67 Office Administrator Jobs in Florida
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