Office Administrator Jobs
Office Administrator jobs are open across healthcare, finance, legal, education, and corporate services, from entry-level coordinators to senior office managers, with specializations in executive support, facilities coordination, and records management. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 1,275+ Office Administrator jobs
Care Coordinator / Office Administrator
Location: Bellevue, WA — In office
Employment type: Part-time, with potential for additional hours as the agency grows
Compensation: Based on experience
Benefits/other compensation: Independent trusted role, performance bonuses, flexible scheduling, meaningful work, professional growth, supportive work culture
About Griswold Care Pairing of Bellevue
Griswold Care Pairing of Bellevue is a non-medical home-care agency that helps elderly and individuals with disabilities remain safe, comfortable, and independent in their own homes. We are committed to compassionate client service, reliable caregiver support, and a respectful, team-oriented workplace.
Our office team plays a vital role in making sure clients receive dependable care and caregivers have the guidance, tools, and communication they need to succeed.
Position summary
The Care Coordinator / Office Administrator is a key member of our Bellevue office team. This high-impact role supports daily agency operations by coordinating caregiver schedules, assisting with caregiver recruitment and onboarding, conducting orientations, maintaining caregiver compliance files, and providing responsive communication to clients, families, caregivers, and prospective applicants.
The ideal candidate is calm under pressure, exceptionally organized, detail-oriented, warm and professional on the phone, and comfortable managing several time-sensitive priorities at once. This position requires sound judgment, discretion, reliability, and strong follow-through.
Core responsibilities
Scheduling and client coordination
Build and maintain accurate client and caregiver schedules in the agency scheduling system.
Match caregivers to clients based on care needs, availability, personality fit, location, skills, experience, and client/family preferences.
Communicate schedule updates, call-outs, coverage needs, and caregiver changes promptly and professionally.
Help resolve scheduling gaps and support timely coverage for urgent or last-minute needs.
Follow up with clients and families to support satisfaction, continuity of care, and clear communication.
Assist with new-client intake materials, caregiver introductions, client folders, service documentation, and related office tasks.
Maintain accurate client and caregiver contact information, scheduling notes, and service records.
Caregiver recruiting, onboarding, and orientation
Respond to caregiver applicants, conduct phone screens, coordinate interviews, and communicate next steps.
Guide qualified caregivers through the hiring, onboarding, and orientation process.
Collect, review, scan, file, and track required employment and compliance documents.
Coordinate background checks, reference checks, employment verification, and onboarding paperwork.
Assist with caregiver orientation, including agency expectations, documentation requirements, scheduling procedures, professional boundaries, client service standards, and communication protocols.
Help ensure caregivers understand required clock-in/out, timekeeping, care-plan, incident-reporting, and documentation processes.
Caregiver file management and compliance
Maintain complete, accurate, organized, and audit-ready caregiver files.
Track annual and recurring caregiver requirements, including credentials, licenses, training, TB testing, CPR/First Aid, background checks, continuing education, and other required agency documentation.
Proactively contact caregivers regarding upcoming expirations, missing documents, and renewal deadlines.
Maintain clear compliance trackers and follow through until required documents are received and filed.
Assist with reporting, quality assurance, and process-improvement projects as assigned.
Office administration
Provide organized, responsive support for day-to-day office operations.
Answer incoming calls and emails with professionalism, empathy, and timely follow-up.
Prepare correspondence, forms, folders, orientation materials, caregiver packets, and client materials.
Scan, file, and maintain electronic and physical records so information is easy to locate.
Handle client, family, caregiver, financial, and agency information with strict confidentiality.
Support special projects and other administrative responsibilities as needed.
Required qualifications
At least three years of experience in office administration, staffing, scheduling, recruiting, customer service, healthcare administration, or a related operational role.
Strong experience managing calendars, schedules, deadlines, records, and multiple competing priorities.
Excellent verbal, written, phone, and interpersonal communication skills.
Strong computer skills and comfort learning new scheduling, document-management, and office software.
Exceptional organization, attention to detail, and follow-through.
Ability to remain calm, professional, and solutions-focused when handling time-sensitive scheduling issues.
Ability to work independently while communicating effectively with leadership and the office team.
High school diploma or equivalent.
Ability to pass a background check consistent with applicable law.
Preferred qualifications
Experience in non-medical home care, healthcare administration, staffing, recruiting, caregiver coordination, or senior services.
Experience with home-care scheduling platforms, such as ClearCare/WellSky Personal Care, AxisCare, AlayaCare, or similar systems.
Experience coordinating caregiver onboarding, orientations, background checks, credential tracking, or personnel-file compliance.
Familiarity with Washington home-care, caregiver-training, and documentation requirements.
Associate’s or bachelor’s degree in business, healthcare administration, human resources, or a related field.
What we offer
Competitive hourly pay based on experience.
Meaningful work supporting older adults and families in the Bellevue community.
A supportive, collaborative office environment.
Training in agency systems, processes, and home-care operations.
Opportunity to grow into expanded care-coordination, operations, recruiting, or leadership responsibilities as the agency grows.
How to apply
Please submit your résumé and a brief note explaining your experience with scheduling, caregiver onboarding, recruiting, file compliance, or client/family communication.
Selected candidates may be asked to complete interviews, reference checks, employment verification, a background check, and a brief job-related scheduling or administrative skills exercise.
Care Coordinator / Office Administrator
Location: Bellevue, WA — In office
Employment type: Part-time, with potential for additional hours as the agency grows
Compensation: Based on experience
Benefits/other compensation: Independent trusted role, performance bonuses, flexible scheduling, meaningful work, professional growth, supportive work culture
About Griswold Care Pairing of Bellevue
Griswold Care Pairing of Bellevue is a non-medical home-care agency that helps elderly and individuals with disabilities remain safe, comfortable, and independent in their own homes. We are committed to compassionate client service, reliable caregiver support, and a respectful, team-oriented workplace.
Our office team plays a vital role in making sure clients receive dependable care and caregivers have the guidance, tools, and communication they need to succeed.
Position summary
The Care Coordinator / Office Administrator is a key member of our Bellevue office team. This high-impact role supports daily agency operations by coordinating caregiver schedules, assisting with caregiver recruitment and onboarding, conducting orientations, maintaining caregiver compliance files, and providing responsive communication to clients, families, caregivers, and prospective applicants.
The ideal candidate is calm under pressure, exceptionally organized, detail-oriented, warm and professional on the phone, and comfortable managing several time-sensitive priorities at once. This position requires sound judgment, discretion, reliability, and strong follow-through.
Core responsibilities
Scheduling and client coordination
Build and maintain accurate client and caregiver schedules in the agency scheduling system.
Match caregivers to clients based on care needs, availability, personality fit, location, skills, experience, and client/family preferences.
Communicate schedule updates, call-outs, coverage needs, and caregiver changes promptly and professionally.
Help resolve scheduling gaps and support timely coverage for urgent or last-minute needs.
Follow up with clients and families to support satisfaction, continuity of care, and clear communication.
Assist with new-client intake materials, caregiver introductions, client folders, service documentation, and related office tasks.
Maintain accurate client and caregiver contact information, scheduling notes, and service records.
Caregiver recruiting, onboarding, and orientation
Respond to caregiver applicants, conduct phone screens, coordinate interviews, and communicate next steps.
Guide qualified caregivers through the hiring, onboarding, and orientation process.
Collect, review, scan, file, and track required employment and compliance documents.
Coordinate background checks, reference checks, employment verification, and onboarding paperwork.
Assist with caregiver orientation, including agency expectations, documentation requirements, scheduling procedures, professional boundaries, client service standards, and communication protocols.
Help ensure caregivers understand required clock-in/out, timekeeping, care-plan, incident-reporting, and documentation processes.
Caregiver file management and compliance
Maintain complete, accurate, organized, and audit-ready caregiver files.
Track annual and recurring caregiver requirements, including credentials, licenses, training, TB testing, CPR/First Aid, background checks, continuing education, and other required agency documentation.
Proactively contact caregivers regarding upcoming expirations, missing documents, and renewal deadlines.
Maintain clear compliance trackers and follow through until required documents are received and filed.
Assist with reporting, quality assurance, and process-improvement projects as assigned.
Office administration
Provide organized, responsive support for day-to-day office operations.
Answer incoming calls and emails with professionalism, empathy, and timely follow-up.
Prepare correspondence, forms, folders, orientation materials, caregiver packets, and client materials.
Scan, file, and maintain electronic and physical records so information is easy to locate.
Handle client, family, caregiver, financial, and agency information with strict confidentiality.
Support special projects and other administrative responsibilities as needed.
Required qualifications
At least three years of experience in office administration, staffing, scheduling, recruiting, customer service, healthcare administration, or a related operational role.
Strong experience managing calendars, schedules, deadlines, records, and multiple competing priorities.
Excellent verbal, written, phone, and interpersonal communication skills.
Strong computer skills and comfort learning new scheduling, document-management, and office software.
Exceptional organization, attention to detail, and follow-through.
Ability to remain calm, professional, and solutions-focused when handling time-sensitive scheduling issues.
Ability to work independently while communicating effectively with leadership and the office team.
High school diploma or equivalent.
Ability to pass a background check consistent with applicable law.
Preferred qualifications
Experience in non-medical home care, healthcare administration, staffing, recruiting, caregiver coordination, or senior services.
Experience with home-care scheduling platforms, such as ClearCare/WellSky Personal Care, AxisCare, AlayaCare, or similar systems.
Experience coordinating caregiver onboarding, orientations, background checks, credential tracking, or personnel-file compliance.
Familiarity with Washington home-care, caregiver-training, and documentation requirements.
Associate’s or bachelor’s degree in business, healthcare administration, human resources, or a related field.
What we offer
Competitive hourly pay based on experience.
Meaningful work supporting older adults and families in the Bellevue community.
A supportive, collaborative office environment.
Training in agency systems, processes, and home-care operations.
Opportunity to grow into expanded care-coordination, operations, recruiting, or leadership responsibilities as the agency grows.
How to apply
Please submit your résumé and a brief note explaining your experience with scheduling, caregiver onboarding, recruiting, file compliance, or client/family communication.
Selected candidates may be asked to complete interviews, reference checks, employment verification, a background check, and a brief job-related scheduling or administrative skills exercise.
Office Administrator Jobs by Experience Level
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Find Office Administrator JobsOffice Administrator Job Market
Who's Hiring
- Edward Jones238
- Caliber38
- Builders FirstSource10
- Yes! Communities9
- HomeServices of America6
Top Industries Hiring
- Construction & Real Estate
- Consulting & Professional Services
- Education
- Chemicals & Materials
- Energy
What Employers Look For
The qualifications that appear most often in office administrator jobs.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
- Experience managing calendars, scheduling meetings, and coordinating travel
- Strong written and verbal communication skills for internal and external correspondence
- Ability to organize and maintain physical and digital filing systems
- Associate or bachelor's degree in business administration or a related field
- Familiarity with office equipment, vendor management, and supply ordering
Tips for Your Office Administrator Job Search
Tailor your resume to each posting
Office administrator postings vary widely in scope. One role wants heavy calendar management, another wants vendor coordination. Pull the exact responsibilities from each listing and mirror that language in your bullet points so your resume clears the ATS on the first pass.
Certify your proficiency in office software
Many applicants list Microsoft Office or Google Workspace without proof. Earning a verified certification in either suite signals to hiring managers that your proficiency is real, not self-reported, and it separates you from dozens of otherwise similar candidates.
Apply early to roles that fit
Migrate Mate lists office administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target industries with high administrative volume
Healthcare networks, law firms, and property management companies post office administrator roles more consistently than other sectors. Searching by industry rather than just job title surfaces openings that generalist job boards often bury under unrelated results.
Prepare concrete examples of process improvements
Interviewers for office administrator roles almost always ask how you have improved an office process. Come ready with a specific example: what the old method was, what you changed, and the measurable result, even if that result is just saving the team two hours a week.
Negotiate scope before accepting an offer
Office administrator titles can cover wildly different workloads. Before accepting, confirm exactly which functions you own, whether you have budget authority, and how many people you support. Misaligned expectations are the most common reason new hires leave within six months.
Office Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most office administrators?
The companies hiring the most office administrators right now include Edward Jones, Caliber, and Builders FirstSource, with the largest share of openings in California, Texas, and New York, based on current listings on Migrate Mate as of September 2026. Healthcare systems, law firms, and regional corporate offices tend to post the highest volume of these roles year-round.
How many office administrator jobs are remote?
About 10% of office administrator openings are fully remote or hybrid as of September 2026, though most roles still require some in-office presence given their operational nature. Sub-functions like executive scheduling, document management, and data entry are the most likely to appear as remote or hybrid options.
How do you become an office administrator?
Start with a high school diploma or associate degree in business or office administration, then build hands-on skills in scheduling, correspondence, and document management through an entry-level support role. Earning a certification in Microsoft Office or a similar suite strengthens your application. From there, moving into an office administrator title typically requires demonstrating that you can manage competing priorities independently.
Can you get an office administrator job with little or no experience?
Yes, many employers hire office administrators from receptionist, administrative assistant, or data entry backgrounds. Focus your resume on transferable skills like scheduling, phone handling, and file organization rather than job titles. Small businesses and nonprofits are more likely to hire candidates without formal experience in exchange for a lower starting rate, making them a practical entry point.
What does the office administrator interview process look like?
Most office administrator interviews involve a phone screen with HR, followed by one or two in-person or video rounds with the office manager or department head. Expect scenario questions about handling competing priorities, managing confidential information, and resolving scheduling conflicts. Some employers add a short skills assessment covering typing speed, email drafting, or spreadsheet tasks before extending an offer.
Where can I find and apply to office administrator jobs?
You can find and apply to office administrator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and location, then apply directly to each listing that fits. No intermediary steps are required between finding a role and submitting your application.
See All 1,275+ Office Administrator Jobs
Find roles that match your experience and apply in just a few clicks.
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