Office Administrator Jobs
Office Administrator jobs are open across healthcare, finance, legal, education, and corporate services, from entry-level coordinators to senior office managers, with specializations in executive support, facilities coordination, and records management. Scan the live roles below and apply to whichever ones fit.
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Key Responsibilities
Office Administration & Support
- Greet visitors and vendors; maintain visitor log and ensure sign-in procedures are followed.
- Manage office communications: phone calls, emails, correspondence, and meeting coordination.
- Maintain digital and physical filing systems for contracts, compliance records, and project documentation.
- Handle data entry, scanning, and document preparation with a high degree of accuracy.
- Coordinate schedules, appointments, travel, and internal meetings.
- Support general office functions including supply management and vendor coordination.
Government Contract Support
- Assist the Contract Specialist and management team with contract organization, review, and task tracking.
- Monitor government websites (SAM.gov, DIBBS, etc.) for contracting opportunities and updates.
- Prepare and maintain contract documentation such as award files, purchase orders, and compliance checklists.
- Assist in ensuring contract deliverables (reports, certifications, compliance forms) are submitted on time.
- Provide basic support for compliance with FAR/DFARS clauses, ensuring documentation is organized for audits and inspections.
- Track and help maintain records required for government programs (registrations, certifications, quality documentation).
Business Development & Technical Writing
- Support proposal development by formatting, editing, and assembling technical and administrative documents.
- Draft correspondence, meeting notes, and summaries for both internal and external stakeholders.
- Assist with the creation and maintenance of policies, procedures, and contract-related manuals.
- Contribute to the preparation of marketing and capability materials for business development purposes.
Qualifications
- Prior experience in an administrative, secretary, or office manager role (manufacturing, engineering, or government contracting environment preferred).
- Strong organizational skills with the ability to manage multiple priorities under tight deadlines.
- Excellent written and verbal communication skills, including technical writing experience.
- Familiarity with government contracting (FAR/DFARS, contract administration, compliance) is strongly preferred but not required — training provided.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Microsoft Teams and Google Workspace.
- Ability to learn and navigate government contract platforms such as SAM.gov, DIBBS, PIEE, and other DoD portals.
- Familiarity with ERP systems such as JobBOSS, M1, or other manufacturing ERP software is a plus.
- High attention to detail with a commitment to accuracy in recordkeeping and documentation.
- Professional demeanor with the ability to interface confidently with customers, partners, and internal staff.
- Discretion and integrity when handling sensitive or confidential information.
What We Offer
- Competitive salary, commensurate with experience.
- Career growth opportunities within a small but rapidly expanding company.
- Exposure to high-level government contracting, compliance, and technical documentation.
- A collaborative and supportive team environment where your contributions have a direct impact.
- Training and mentorship in government contracting systems, compliance, and technical processes.
How to Apply
Interested candidates should submit a resume and a short cover letter outlining relevant experience, particularly in administration and/or government contracting.
Job Type: Full-time
Pay: $12.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Office Administrator Jobs by Experience Level
Top Cities Hiring Office Administrators
Explore office administrator openings in the cities hiring most right now.
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Find Office Administrator JobsOffice Administrator Job Market
Who's Hiring
- Edward Jones143
- Caliber Collision18
- Builders FirstSource9
- Modus Closing8
- HomeServices of America8
Top Industries Hiring
- Education
- Investment & Asset Management
- Agriculture & Farming
- Chemicals & Materials
- Consulting & Professional Services
What Employers Look For
The qualifications that appear most often in office administrator jobs.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
- Experience managing calendars, scheduling meetings, and coordinating travel
- Strong written and verbal communication skills for internal and external correspondence
- Ability to organize and maintain physical and digital filing systems
- Associate or bachelor's degree in business administration or a related field
- Familiarity with office equipment, vendor management, and supply ordering
Tips for Your Office Administrator Job Search
Tailor your resume to each posting
Office administrator postings vary widely in scope. One role wants heavy calendar management, another wants vendor coordination. Pull the exact responsibilities from each listing and mirror that language in your bullet points so your resume clears the ATS on the first pass.
Certify your proficiency in office software
Many applicants list Microsoft Office or Google Workspace without proof. Earning a verified certification in either suite signals to hiring managers that your proficiency is real, not self-reported, and it separates you from dozens of otherwise similar candidates.
Apply early to roles that fit
Migrate Mate lists office administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target industries with high administrative volume
Healthcare networks, law firms, and property management companies post office administrator roles more consistently than other sectors. Searching by industry rather than just job title surfaces openings that generalist job boards often bury under unrelated results.
Prepare concrete examples of process improvements
Interviewers for office administrator roles almost always ask how you have improved an office process. Come ready with a specific example: what the old method was, what you changed, and the measurable result, even if that result is just saving the team two hours a week.
Negotiate scope before accepting an offer
Office administrator titles can cover wildly different workloads. Before accepting, confirm exactly which functions you own, whether you have budget authority, and how many people you support. Misaligned expectations are the most common reason new hires leave within six months.
Office Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most office administrators?
The companies hiring the most office administrators right now include Edward Jones, Caliber Collision, and Builders FirstSource, with the largest share of openings in California, Texas, and Florida, based on current listings on Migrate Mate as of August 2026. Healthcare systems, law firms, and regional corporate offices tend to post the highest volume of these roles year-round.
How many office administrator jobs are remote?
About 10% of office administrator openings are fully remote or hybrid as of August 2026, though most roles still require some in-office presence given their operational nature. Sub-functions like executive scheduling, document management, and data entry are the most likely to appear as remote or hybrid options.
How do you become an office administrator?
Start with a high school diploma or associate degree in business or office administration, then build hands-on skills in scheduling, correspondence, and document management through an entry-level support role. Earning a certification in Microsoft Office or a similar suite strengthens your application. From there, moving into an office administrator title typically requires demonstrating that you can manage competing priorities independently.
Can you get an office administrator job with little or no experience?
Yes, many employers hire office administrators from receptionist, administrative assistant, or data entry backgrounds. Focus your resume on transferable skills like scheduling, phone handling, and file organization rather than job titles. Small businesses and nonprofits are more likely to hire candidates without formal experience in exchange for a lower starting rate, making them a practical entry point.
What does the office administrator interview process look like?
Most office administrator interviews involve a phone screen with HR, followed by one or two in-person or video rounds with the office manager or department head. Expect scenario questions about handling competing priorities, managing confidential information, and resolving scheduling conflicts. Some employers add a short skills assessment covering typing speed, email drafting, or spreadsheet tasks before extending an offer.
Where can I find and apply to office administrator jobs?
You can find and apply to office administrator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and location, then apply directly to each listing that fits. No intermediary steps are required between finding a role and submitting your application.
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