Office Administrator Jobs
Office Administrator jobs are open across healthcare, education, finance, legal, and manufacturing, from entry-level coordinators to senior executive assistants and operations managers, with specializations in office management, records administration, and facilities coordination. Find a role that fits from the openings below and apply directly.
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Showing 5 of 3,805+ Office Administrator jobs
JOB SUMMARY
Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center’s consistent application of all Caliber Standard Operating Procedure’s through ongoing training and monitoring.
BENEFITS OF JOINING THE CALIBER FAMILY
- Benefits from day one: Immediately eligible for medical, dental and vision
- Industry Comparable Pay – Paid weekly and eligible for overtime
- Paid Vacation & Holidays – Can begin accruing day 1
- Career growth opportunities – we promote from within!
- A career for life: You’ll gain hands-on experience within a production shop.
REQUIREMENTS
- 2+ years of experience within a customer facing environment
- 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred)
- Must have a valid driver’s license and be eligible for coverage under our company insurance policy
ABILITIES/SKILLS/KNOWLEDGE
- Effective verbal and written communication skills
- Ability to navigate multiple software systems, i.e., Microsoft Office Suite
- Work through competing priorities and adapt easily to a fast-paced environment
- Ability to provide personable, friendly customer service to internal and external customers
Caliber is an Equal Opportunity Employer
Caliber uses E-Verify to confirm the identity and employment eligibility of all new hires.
Must be eligible to work in the U.S. with no restrictions.
JOB SUMMARY
Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center’s consistent application of all Caliber Standard Operating Procedure’s through ongoing training and monitoring.
BENEFITS OF JOINING THE CALIBER FAMILY
- Benefits from day one: Immediately eligible for medical, dental and vision
- Industry Comparable Pay – Paid weekly and eligible for overtime
- Paid Vacation & Holidays – Can begin accruing day 1
- Career growth opportunities – we promote from within!
- A career for life: You’ll gain hands-on experience within a production shop.
REQUIREMENTS
- 2+ years of experience within a customer facing environment
- 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred)
- Must have a valid driver’s license and be eligible for coverage under our company insurance policy
ABILITIES/SKILLS/KNOWLEDGE
- Effective verbal and written communication skills
- Ability to navigate multiple software systems, i.e., Microsoft Office Suite
- Work through competing priorities and adapt easily to a fast-paced environment
- Ability to provide personable, friendly customer service to internal and external customers
Caliber is an Equal Opportunity Employer
Caliber uses E-Verify to confirm the identity and employment eligibility of all new hires.
Must be eligible to work in the U.S. with no restrictions.
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Find Office Administrator JobsOffice Administrator Job Market
A snapshot from current openings nationwide, updated as new roles post.
Who's Hiring
- State Farm67
- Trinity Health57
- Ascension46
- NYU Langone Health43
- Beth Israel Lahey Health42
Top Industries Hiring
- Healthcare & Medical Services1,625
- Education647
- Consulting & Professional Services167
- Insurance154
- Technology & Software139
What Employers Look For
The qualifications that appear most often in office administrator jobs.
- Proficiency in Microsoft 365 applications including Word, Excel, and Outlook
- Two or more years of administrative or office support experience
- Strong written and verbal communication skills
- Experience managing calendars, scheduling meetings, and coordinating travel
- Ability to handle confidential information with discretion
- Associate or bachelor's degree, or equivalent administrative experience
Tips for Your Office Administrator Job Search
Tailor your resume to each listing
Office administrator job postings vary widely in scope. One role may prioritize scheduling and vendor coordination, another may focus on database management and compliance. Pull the specific tools and tasks named in each posting and mirror that language directly in your resume bullets.
Certify the software skills employers expect
Most office administrator listings screen for proficiency in Microsoft 365, Google Workspace, or both. If you can add a verified certification for Excel, Outlook, or SharePoint, list it prominently. Employers treating these as hard requirements will filter out unverified applicants early.
Apply early to roles that fit
Migrate Mate lists office administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Quantify your coordination and throughput
Generic phrases like 'managed the office' tell hiring managers nothing. Replace them with specifics: how many vendors you coordinated, how many calendars you owned, or what volume of correspondence you handled weekly. Numbers anchor abstract administrative experience.
Prepare for the skills-assessment round
Many office administrator interviews include a practical test covering typing speed, formatting a document in Word, or building a spreadsheet. Know the tools listed in the job description well enough to work under time pressure, not just use them casually on your own schedule.
Follow up with a process-oriented thank-you note
After your interview, reference a specific workflow challenge the team mentioned and briefly note how you'd approach it. This signals you were listening operationally, not just socially, and it distinguishes your follow-up from a generic thank-you in a role defined by attention to detail.
Office Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most office administrators?
The companies hiring the most office administrators right now include State Farm, Trinity Health, and Ascension, with the largest share of openings in New York, California, and Texas, based on current listings on Migrate Mate as of June 2026. Healthcare systems, government agencies, and large professional services firms tend to post the highest volume of openings consistently.
How many office administrator jobs are remote?
About 8% of office administrator openings are fully remote or hybrid as of June 2026, which is lower than many white-collar roles because the position often requires on-site coordination of mail, vendors, and facilities. Sub-areas most likely to allow remote work include virtual executive assistant roles and positions within fully distributed technology companies.
How do you become an office administrator?
Start by building core skills in scheduling software, document management, and business correspondence. An associate or bachelor's degree in business administration or a related field helps, though many employers prioritize demonstrated experience over a specific degree. Gaining experience through reception, administrative assistant, or coordinator roles gives you the day-to-day exposure that most office administrator positions require before hiring.
Can you get an office administrator job with little or no experience?
Yes, entry-level office administrator roles exist specifically for candidates with limited formal experience. Highlight any transferable skills from customer service, retail, or academic projects that involved scheduling, data entry, or written communication. Earning a certification in Microsoft Office or completing a short business administration course signals initiative and compensates for a thin work history when applying to smaller organizations.
What does the office administrator interview process look like?
Most office administrator interviews start with a phone or video screen focused on availability, software familiarity, and general communication style. A second round typically involves a hiring manager or office team lead asking behavioral questions about prioritization and handling competing demands. Some employers include a short practical assessment covering typing speed, formatting, or inbox management before extending an offer.
Where can I find and apply to office administrator jobs?
You can find and apply to office administrator jobs on Migrate Mate, which lists current openings from employers across the United States. Search the listings for roles that match your experience and location, then apply directly to each one that fits.
See All 3,805+ Office Administrator Jobs
Jump back to the full list of openings and apply to any office administrator role that fits.
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