Office Secretary Jobs
Office Secretary jobs are open across healthcare, legal, corporate, and government sectors, from entry-level administrative assistant to senior executive secretary, with specializations in legal document management, medical office coordination, and executive support. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 84+ Office Secretary jobs
Job description
Work Location: Onsite
Address: 15 W 47th St, Suite #406, New York, NY 10036
Company: Savoia Italy
Website: https://savoiaitaly.com/
Job Type: Full-Time
Pay: $20.00 per hour
Savoia Italy, a luxury jewelry brand inspired by Italian craftsmanship and timeless elegance, is seeking a motivated and results-driven Office Secretary to join our growing team.
Key Responsibilities
- Manage daily administrative and office tasks to ensure smooth operations
- Answer and direct phone calls, emails, and other communications professionally
- Welcome visitors, clients, retail partners, and vendors in a polished and professional manner
- Schedule meetings, appointments, and business activities
- Maintain and organize company files, documents, records, and correspondence
- Prepare basic reports, spreadsheets, invoices, and other office documents
- Assist with data entry and maintain accurate company records
- Coordinate office supplies, deliveries, mail, and general office needs
- Assist the sales team with customer follow-ups, order information, and administrative support
- Maintain confidentiality of company and client information
- Coordinate with management, sales representatives, vendors, and business partners
- Support day-to-day administrative needs of the jewelry business
Requirements
- Minimum 3 Years of Previous experience as an office secretary or administrative assistant.
- Excellent verbal and written communication skills
- Strong organizational and time-management skills
- Professional, polished appearance and excellent personal hygiene when representing the company
- Strong attention to detail and ability to multitask
- Proficiency in Microsoft Office, including Word and Excel
- Comfortable using email, calendars, spreadsheets, and office software
- Professional, friendly, and customer-service-oriented attitude
- Ability to work independently and as part of a team
- Reliable, punctual, and responsible
- Experience in jewelry, luxury goods, fashion, retail, or a similar industry is a plus
Probation Period
All successful candidates will be subject to a 1-month probationary period. During this period, employees will be expected to demonstrate their ability to meet company performance standards, follow company policies, procedures, and regulations, and successfully fulfill the responsibilities of the role.
Savoia Italy reserves the right to terminate employment during or at the end of the probation period if the candidate does not meet the required standards or company expectations.
What We Offer
- Competitive hourly salary
- Performance-based incentives, where applicable
- Career growth opportunities
- Training and ongoing support
- Professional and collaborative work environment
- Opportunity to work with a growing luxury jewelry brand
If you are organized, professional, detail-oriented, and enjoy working in a client-focused luxury environment, we’d love to hear from you!
Pay: $20.00 per hour
Expected hours: 40.0 per week
Work Location: In person
Job description
Work Location: Onsite
Address: 15 W 47th St, Suite #406, New York, NY 10036
Company: Savoia Italy
Website: https://savoiaitaly.com/
Job Type: Full-Time
Pay: $20.00 per hour
Savoia Italy, a luxury jewelry brand inspired by Italian craftsmanship and timeless elegance, is seeking a motivated and results-driven Office Secretary to join our growing team.
Key Responsibilities
- Manage daily administrative and office tasks to ensure smooth operations
- Answer and direct phone calls, emails, and other communications professionally
- Welcome visitors, clients, retail partners, and vendors in a polished and professional manner
- Schedule meetings, appointments, and business activities
- Maintain and organize company files, documents, records, and correspondence
- Prepare basic reports, spreadsheets, invoices, and other office documents
- Assist with data entry and maintain accurate company records
- Coordinate office supplies, deliveries, mail, and general office needs
- Assist the sales team with customer follow-ups, order information, and administrative support
- Maintain confidentiality of company and client information
- Coordinate with management, sales representatives, vendors, and business partners
- Support day-to-day administrative needs of the jewelry business
Requirements
- Minimum 3 Years of Previous experience as an office secretary or administrative assistant.
- Excellent verbal and written communication skills
- Strong organizational and time-management skills
- Professional, polished appearance and excellent personal hygiene when representing the company
- Strong attention to detail and ability to multitask
- Proficiency in Microsoft Office, including Word and Excel
- Comfortable using email, calendars, spreadsheets, and office software
- Professional, friendly, and customer-service-oriented attitude
- Ability to work independently and as part of a team
- Reliable, punctual, and responsible
- Experience in jewelry, luxury goods, fashion, retail, or a similar industry is a plus
Probation Period
All successful candidates will be subject to a 1-month probationary period. During this period, employees will be expected to demonstrate their ability to meet company performance standards, follow company policies, procedures, and regulations, and successfully fulfill the responsibilities of the role.
Savoia Italy reserves the right to terminate employment during or at the end of the probation period if the candidate does not meet the required standards or company expectations.
What We Offer
- Competitive hourly salary
- Performance-based incentives, where applicable
- Career growth opportunities
- Training and ongoing support
- Professional and collaborative work environment
- Opportunity to work with a growing luxury jewelry brand
If you are organized, professional, detail-oriented, and enjoy working in a client-focused luxury environment, we’d love to hear from you!
Pay: $20.00 per hour
Expected hours: 40.0 per week
Work Location: In person
Office Secretary Jobs by Experience Level
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Find Office Secretary JobsOffice Secretary Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in office secretary jobs.
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Experience managing multi-line phone systems and front-desk reception
- Strong written and verbal communication skills for professional correspondence
- Ability to maintain filing systems and manage confidential records accurately
- High school diploma or equivalent, with preference for an associate degree
- Familiarity with scheduling software and calendar management for executives or teams
Tips for Your Office Secretary Job Search
Tailor your resume to the office type
A legal office secretary resume should highlight document management, case filing, and court deadline tracking. A medical office resume should lead with scheduling software and HIPAA compliance. Matching your resume to the specific office environment gets you past screeners faster.
List your software tools explicitly
Employers scan for Microsoft Office Suite, Google Workspace, and scheduling platforms by name. Don't bury them in a generic skills summary. Create a dedicated tools section so ATS software picks them up and hiring managers can confirm your proficiency at a glance.
Apply early to roles that fit
Migrate Mate lists office secretary openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare answers for multi-line phone scenarios
Interviewers for office secretary roles frequently ask how you manage simultaneous incoming calls, visitor check-ins, and urgent requests. Prepare a specific example of a high-volume situation you handled calmly, naming the tools and steps you used to stay organized.
Highlight confidentiality experience directly
Offices handling legal, HR, or executive communications require discretion. If you've handled sensitive correspondence, personnel files, or confidential scheduling, say so explicitly in your resume and cover letter. Vague references to professionalism don't signal the same thing.
Follow up within two business days
After an interview for an office secretary role, send a brief follow-up email that references a specific topic from the conversation. Hiring managers for administrative positions treat this as a demonstration of the communication habits they're actually hiring for.
Office Secretary Jobs: Frequently Asked Questions
Which companies are hiring the most office secretarys?
The companies hiring the most office secretarys right now include Prosecuting Attorneys Association of Michigan, BJC HealthCare, and County Of Nevada, with the largest share of openings in Illinois, California, and Texas, based on current listings on Migrate Mate as of September 2026. Healthcare systems, law firms, and government agencies consistently account for a large portion of active postings.
How many office secretary jobs are remote?
About 10% of office secretary openings are fully remote or hybrid as of September 2026, which is lower than most administrative roles because the position typically requires an on-site presence. The sub-areas most likely to offer remote arrangements include executive correspondence management and data entry support roles at larger organizations.
How do you become a office secretary?
Start by completing a high school diploma and building proficiency in Microsoft Office Suite, especially Word, Outlook, and Excel. Many candidates strengthen their candidacy with a certificate in office administration or business. Gaining experience through receptionist or administrative assistant roles builds the scheduling, correspondence, and records management skills employers expect before hiring for secretary titles.
How do you get hired as a office secretary with little or no experience?
Focus on entry-level receptionist or office assistant postings that list secretary responsibilities, since these roles frequently convert or promote. Emphasize transferable skills like customer service, data entry, and calendar coordination on your resume. Completing a short office administration certificate demonstrates initiative and fills credential gaps that would otherwise screen you out early in the process.
What does the office secretary interview process look like?
Most office secretary interviews involve an initial phone screen with HR, followed by an in-person or video interview with the office manager or department head. Candidates are typically asked situational questions about handling competing priorities, managing confidential information, and communicating with senior staff. Some employers administer a brief typing or software skills assessment before or after the interview.
Where can I find and apply to office secretary jobs?
You can find and apply to office secretary jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and office type, then apply directly to each listing that fits your background and preferences.
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