Office Secretary Jobs
Office Secretary jobs are open across healthcare, legal, corporate, and government sectors, from entry-level administrative assistant to senior executive secretary, with specializations in legal document management, medical office coordination, and executive support. Scan the live roles below and apply to whichever ones fit.
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Job Overview
Laurel Ridge Commercial Tire is seeking a reliable and detail-oriented Office Secretary to manage front desk operations and assist with bookkeeping using QuickBooks. This position plays a key role in keeping daily operations organized by handling customer interactions, service scheduling, and accurate financial recordkeeping in a fast-paced shop environment.
Duties
- Answer incoming calls and schedule service work (road service, installs, repairs)
- Greet and assist walk-in customers in a professional manner
- Create and manage work orders and invoices
- Process customer payments (cash, credit card, and charge accounts)
- Perform bookkeeping using QuickBooks:
- Enter invoices and payments
- Record expenses and basic transactions
- Maintain accurate customer accounts
- Communicate with technicians to coordinate and dispatch jobs
- Maintain organized records of tickets, invoices, and customer information
- Assist with ordering and tracking inventory as needed
- Keep the office clean, organized, and running efficiently
- Manage front desk operations, greeting visitors, and directing them appropriately with friendly professionalism
- Operate multi-line phone systems, answer inquiries, and route calls efficiently using excellent phone etiquette
- Maintain accurate records through data entry, filing, proofreading, and document management using Microsoft Office and Google Workspace
- Schedule appointments, manage calendars, and coordinate meetings for team members and executives
- Handle office management responsibilities such as supply inventory, equipment maintenance, and organization of office spaces
- Provide customer support by addressing inquiries promptly and professionally, both in person and via phone or email
- Perform clerical tasks, including typing correspondence, processing invoices with QuickBooks, and bookkeeping as needed
Skills
- Proficient in QuickBooks (or ability to learn quickly)
- Strong customer service and communication skills
- Excellent organization and attention to detail
- Ability to multitask in a fast-paced environment
- Basic accounting/bookkeeping skills (invoices, payments, data entry)
- Comfortable answering phones and handling multiple lines
- Strong problem-solving and time management skills
- Basic computer skills (email, spreadsheets, office software)
- Ability to work independently and as part of a team
- Professional and friendly demeanor
Pay is based on experience and skill level. At Laurel Ridge Commercial Tire, we pride ourselves on maintaining an easy-going, team-oriented atmosphere where everyone works together to get the job done. We’re excited to bring on someone who’s dependable, positive, and ready to be part of our growing team.
Pay: $14.00 - $20.00 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Work Location: In person
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Who's Hiring
Top Industries Hiring
- Education
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in office secretary jobs.
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Experience managing multi-line phone systems and front-desk reception
- Strong written and verbal communication skills for professional correspondence
- Ability to maintain filing systems and manage confidential records accurately
- High school diploma or equivalent, with preference for an associate degree
- Familiarity with scheduling software and calendar management for executives or teams
Tips for Your Office Secretary Job Search
Tailor your resume to the office type
A legal office secretary resume should highlight document management, case filing, and court deadline tracking. A medical office resume should lead with scheduling software and HIPAA compliance. Matching your resume to the specific office environment gets you past screeners faster.
List your software tools explicitly
Employers scan for Microsoft Office Suite, Google Workspace, and scheduling platforms by name. Don't bury them in a generic skills summary. Create a dedicated tools section so ATS software picks them up and hiring managers can confirm your proficiency at a glance.
Apply early to roles that fit
Migrate Mate lists office secretary openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare answers for multi-line phone scenarios
Interviewers for office secretary roles frequently ask how you manage simultaneous incoming calls, visitor check-ins, and urgent requests. Prepare a specific example of a high-volume situation you handled calmly, naming the tools and steps you used to stay organized.
Highlight confidentiality experience directly
Offices handling legal, HR, or executive communications require discretion. If you've handled sensitive correspondence, personnel files, or confidential scheduling, say so explicitly in your resume and cover letter. Vague references to professionalism don't signal the same thing.
Follow up within two business days
After an interview for an office secretary role, send a brief follow-up email that references a specific topic from the conversation. Hiring managers for administrative positions treat this as a demonstration of the communication habits they're actually hiring for.
Office Secretary Jobs: Frequently Asked Questions
Which companies are hiring the most office secretarys?
The companies hiring the most office secretarys right now include Panoramic Health, Columbia Public Schools, and Johns Hopkins University, with the largest share of openings in California, New York, and Maryland, based on current listings on Migrate Mate as of November 2026. Healthcare systems, law firms, and government agencies consistently account for a large portion of active postings.
How many office secretary jobs are remote?
About 14% of office secretary openings are fully remote or hybrid as of November 2026, which is lower than most administrative roles because the position typically requires an on-site presence. The sub-areas most likely to offer remote arrangements include executive correspondence management and data entry support roles at larger organizations.
How do you become a office secretary?
Start by completing a high school diploma and building proficiency in Microsoft Office Suite, especially Word, Outlook, and Excel. Many candidates strengthen their candidacy with a certificate in office administration or business. Gaining experience through receptionist or administrative assistant roles builds the scheduling, correspondence, and records management skills employers expect before hiring for secretary titles.
How do you get hired as a office secretary with little or no experience?
Focus on entry-level receptionist or office assistant postings that list secretary responsibilities, since these roles frequently convert or promote. Emphasize transferable skills like customer service, data entry, and calendar coordination on your resume. Completing a short office administration certificate demonstrates initiative and fills credential gaps that would otherwise screen you out early in the process.
What does the office secretary interview process look like?
Most office secretary interviews involve an initial phone screen with HR, followed by an in-person or video interview with the office manager or department head. Candidates are typically asked situational questions about handling competing priorities, managing confidential information, and communicating with senior staff. Some employers administer a brief typing or software skills assessment before or after the interview.
Where can I find and apply to office secretary jobs?
You can find and apply to office secretary jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and office type, then apply directly to each listing that fits your background and preferences.
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