Office Secretary Jobs
Office Secretary jobs are open across healthcare, legal, corporate, and government sectors, from entry-level administrative assistant to senior executive secretary, with specializations in legal document management, medical office coordination, and executive support. Scan the live roles below and apply to whichever ones fit.
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Key Responsibilities
Office Administration & Support
- Greet visitors and vendors; maintain visitor log and ensure sign-in procedures are followed.
- Manage office communications: phone calls, emails, correspondence, and meeting coordination.
- Maintain digital and physical filing systems for contracts, compliance records, and project documentation.
- Handle data entry, scanning, and document preparation with a high degree of accuracy.
- Coordinate schedules, appointments, travel, and internal meetings.
- Support general office functions including supply management and vendor coordination.
Government Contract Support
- Assist the Contract Specialist and management team with contract organization, review, and task tracking.
- Monitor government websites (SAM.gov, DIBBS, etc.) for contracting opportunities and updates.
- Prepare and maintain contract documentation such as award files, purchase orders, and compliance checklists.
- Assist in ensuring contract deliverables (reports, certifications, compliance forms) are submitted on time.
- Provide basic support for compliance with FAR/DFARS clauses, ensuring documentation is organized for audits and inspections.
- Track and help maintain records required for government programs (registrations, certifications, quality documentation).
Business Development & Technical Writing
- Support proposal development by formatting, editing, and assembling technical and administrative documents.
- Draft correspondence, meeting notes, and summaries for both internal and external stakeholders.
- Assist with the creation and maintenance of policies, procedures, and contract-related manuals.
- Contribute to the preparation of marketing and capability materials for business development purposes.
Qualifications
- Prior experience in an administrative, secretary, or office manager role (manufacturing, engineering, or government contracting environment preferred).
- Strong organizational skills with the ability to manage multiple priorities under tight deadlines.
- Excellent written and verbal communication skills, including technical writing experience.
- Familiarity with government contracting (FAR/DFARS, contract administration, compliance) is strongly preferred but not required — training provided.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Microsoft Teams and Google Workspace.
- Ability to learn and navigate government contract platforms such as SAM.gov, DIBBS, PIEE, and other DoD portals.
- Familiarity with ERP systems such as JobBOSS, M1, or other manufacturing ERP software is a plus.
- High attention to detail with a commitment to accuracy in recordkeeping and documentation.
- Professional demeanor with the ability to interface confidently with customers, partners, and internal staff.
- Discretion and integrity when handling sensitive or confidential information.
What We Offer
- Competitive salary, commensurate with experience.
- Career growth opportunities within a small but rapidly expanding company.
- Exposure to high-level government contracting, compliance, and technical documentation.
- A collaborative and supportive team environment where your contributions have a direct impact.
- Training and mentorship in government contracting systems, compliance, and technical processes.
How to Apply
Interested candidates should submit a resume and a short cover letter outlining relevant experience, particularly in administration and/or government contracting.
Job Type: Full-time
Pay: $12.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Office Secretary Jobs by Experience Level
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Who's Hiring
What Employers Look For
The qualifications that appear most often in office secretary jobs.
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Experience managing multi-line phone systems and front-desk reception
- Strong written and verbal communication skills for professional correspondence
- Ability to maintain filing systems and manage confidential records accurately
- High school diploma or equivalent, with preference for an associate degree
- Familiarity with scheduling software and calendar management for executives or teams
Tips for Your Office Secretary Job Search
Tailor your resume to the office type
A legal office secretary resume should highlight document management, case filing, and court deadline tracking. A medical office resume should lead with scheduling software and HIPAA compliance. Matching your resume to the specific office environment gets you past screeners faster.
List your software tools explicitly
Employers scan for Microsoft Office Suite, Google Workspace, and scheduling platforms by name. Don't bury them in a generic skills summary. Create a dedicated tools section so ATS software picks them up and hiring managers can confirm your proficiency at a glance.
Apply early to roles that fit
Migrate Mate lists office secretary openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare answers for multi-line phone scenarios
Interviewers for office secretary roles frequently ask how you manage simultaneous incoming calls, visitor check-ins, and urgent requests. Prepare a specific example of a high-volume situation you handled calmly, naming the tools and steps you used to stay organized.
Highlight confidentiality experience directly
Offices handling legal, HR, or executive communications require discretion. If you've handled sensitive correspondence, personnel files, or confidential scheduling, say so explicitly in your resume and cover letter. Vague references to professionalism don't signal the same thing.
Follow up within two business days
After an interview for an office secretary role, send a brief follow-up email that references a specific topic from the conversation. Hiring managers for administrative positions treat this as a demonstration of the communication habits they're actually hiring for.
Office Secretary Jobs: Frequently Asked Questions
Which companies are hiring the most office secretarys?
The companies hiring the most office secretarys right now include McKinney Medical Center, United Services, Inc. - Connecticut, and Alabama State Department of Education, with the largest share of openings in Florida, California, and New York, based on current listings on Migrate Mate as of August 2026. Healthcare systems, law firms, and government agencies consistently account for a large portion of active postings.
How many office secretary jobs are remote?
About 5% of office secretary openings are fully remote or hybrid as of August 2026, which is lower than most administrative roles because the position typically requires an on-site presence. The sub-areas most likely to offer remote arrangements include executive correspondence management and data entry support roles at larger organizations.
How do you become a office secretary?
Start by completing a high school diploma and building proficiency in Microsoft Office Suite, especially Word, Outlook, and Excel. Many candidates strengthen their candidacy with a certificate in office administration or business. Gaining experience through receptionist or administrative assistant roles builds the scheduling, correspondence, and records management skills employers expect before hiring for secretary titles.
How do you get hired as a office secretary with little or no experience?
Focus on entry-level receptionist or office assistant postings that list secretary responsibilities, since these roles frequently convert or promote. Emphasize transferable skills like customer service, data entry, and calendar coordination on your resume. Completing a short office administration certificate demonstrates initiative and fills credential gaps that would otherwise screen you out early in the process.
What does the office secretary interview process look like?
Most office secretary interviews involve an initial phone screen with HR, followed by an in-person or video interview with the office manager or department head. Candidates are typically asked situational questions about handling competing priorities, managing confidential information, and communicating with senior staff. Some employers administer a brief typing or software skills assessment before or after the interview.
Where can I find and apply to office secretary jobs?
You can find and apply to office secretary jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and office type, then apply directly to each listing that fits your background and preferences.
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