Office Secretary Jobs
Office Secretary jobs are open across healthcare, legal, education, finance, and corporate services, at every level from entry-level to senior executive assistant, with specializations in medical office administration, legal secretarial work, and executive support. Find a role that fits from the openings below and apply directly.
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Showing 5 of 401+ Office Secretary jobs
INTRODUCTION
Fulton Science Academy Private School is hiring a Front Desk Secretary / Admissions Assistant. Fulton Science Academy Private School, a nationally recognized STEM institution serving gifted students, is seeking a dedicated and professional Front Desk Secretary / Admissions Assistant to join our team. This dual-role position is central to both the smooth daily operations of the school and the admissions process, supporting our mission of delivering rigorous and innovative STEAM education in a safe, welcoming environment.
HOURS
7:00 AM – 4:00 PM
JOB TYPE
Full-time, Contract
PAY
$52,000 – $58,000 per year
TERM
12 months
REQUIREMENTS
- College degree is required.
KEY RESPONSIBILITIES
Front Desk Secretary Duties:
- Monitor and respond to the school attendance email and voicemail; organize and document messages for attendance follow-up.
- Answer and direct phone calls, providing information related to school activities, admissions, and general inquiries.
- Maintain accurate and up-to-date student attendance records in our SIS system; generate cumulative attendance reports and lead regular reviews with counselors and administration.
- Greet and check in visitors and students via SchoolPass; ensure compliance with security procedures and authorized pickup lists.
- Operate the front entry intercom system and assist in monitoring school safety through surveillance cameras.
- Manage incoming mail and package distribution to staff.
- Assist staff with color printing jobs and maintain inventory of basic office supplies.
- Organize and distribute student uniforms and support students with uniform-related questions.
- Substitute for the school nurse during lunch breaks or as needed.
- Support school-wide events such as Open House, Admissions Assessments, and summer front desk coverage.
- Use the intercom system for announcements and student check-outs.
- Maintain documentation and issuance of student parking passes.
- Handle financial transactions (cash, check, card) and maintain accurate receipt logs for the business office.
Admissions Assistant Duties:
- Welcome and assist prospective families during visits and admissions events, ensuring a positive first impression of the school.
- Support the scheduling and coordination of student assessments, tours, and interviews.
- Maintain communication with applicant families via phone and email, providing timely and accurate information throughout the admissions process.
- Help organize and prepare materials for Open House and other admissions-related events.
- Assist the Admissions Office with data entry and maintenance of application files in the admissions system.
- Track and follow up on missing application components and support the processing of enrollment documentation.
- Provide logistical and administrative support to the Admissions Director as needed.
BENEFITS
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
ABILITY TO COMMUTE
- Alpharetta, GA 30009 (Required)
ABILITY TO RELOCATE
- Alpharetta, GA 30009: Relocate before starting work (Required)
WORK LOCATION
In person
INTRODUCTION
Fulton Science Academy Private School is hiring a Front Desk Secretary / Admissions Assistant. Fulton Science Academy Private School, a nationally recognized STEM institution serving gifted students, is seeking a dedicated and professional Front Desk Secretary / Admissions Assistant to join our team. This dual-role position is central to both the smooth daily operations of the school and the admissions process, supporting our mission of delivering rigorous and innovative STEAM education in a safe, welcoming environment.
HOURS
7:00 AM – 4:00 PM
JOB TYPE
Full-time, Contract
PAY
$52,000 – $58,000 per year
TERM
12 months
REQUIREMENTS
- College degree is required.
KEY RESPONSIBILITIES
Front Desk Secretary Duties:
- Monitor and respond to the school attendance email and voicemail; organize and document messages for attendance follow-up.
- Answer and direct phone calls, providing information related to school activities, admissions, and general inquiries.
- Maintain accurate and up-to-date student attendance records in our SIS system; generate cumulative attendance reports and lead regular reviews with counselors and administration.
- Greet and check in visitors and students via SchoolPass; ensure compliance with security procedures and authorized pickup lists.
- Operate the front entry intercom system and assist in monitoring school safety through surveillance cameras.
- Manage incoming mail and package distribution to staff.
- Assist staff with color printing jobs and maintain inventory of basic office supplies.
- Organize and distribute student uniforms and support students with uniform-related questions.
- Substitute for the school nurse during lunch breaks or as needed.
- Support school-wide events such as Open House, Admissions Assessments, and summer front desk coverage.
- Use the intercom system for announcements and student check-outs.
- Maintain documentation and issuance of student parking passes.
- Handle financial transactions (cash, check, card) and maintain accurate receipt logs for the business office.
Admissions Assistant Duties:
- Welcome and assist prospective families during visits and admissions events, ensuring a positive first impression of the school.
- Support the scheduling and coordination of student assessments, tours, and interviews.
- Maintain communication with applicant families via phone and email, providing timely and accurate information throughout the admissions process.
- Help organize and prepare materials for Open House and other admissions-related events.
- Assist the Admissions Office with data entry and maintenance of application files in the admissions system.
- Track and follow up on missing application components and support the processing of enrollment documentation.
- Provide logistical and administrative support to the Admissions Director as needed.
BENEFITS
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
ABILITY TO COMMUTE
- Alpharetta, GA 30009 (Required)
ABILITY TO RELOCATE
- Alpharetta, GA 30009: Relocate before starting work (Required)
WORK LOCATION
In person
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Find Office Secretary JobsOffice Secretary Job Market
A snapshot from current openings nationwide, updated as new roles post.
Who's Hiring
- NYU Langone Health65
- Jackson Lewis11
- Trinity Health11
- Hall Booth Smith, P.C.10
- Dartmouth Health9
Top Industries Hiring
- Healthcare & Medical Services162
- Education161
- Law & Legal Services22
- Electronics & Hardware11
- Science & Research7
What Employers Look For
The qualifications that appear most often in office secretary jobs.
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Strong written and verbal communication skills for correspondence and phone handling
- Experience managing calendars, scheduling meetings, and coordinating travel
- High school diploma or equivalent, with an associate degree preferred for many roles
- Ability to type accurately at 50 or more words per minute
- Experience maintaining filing systems and handling confidential documents appropriately
Tips for Your Office Secretary Job Search
Tailor your resume for each setting
A legal office secretary resume should highlight document formatting, court filing procedures, and confidentiality protocols, while a medical office version should emphasize scheduling software, patient records, and HIPAA compliance. One generic resume loses out to a targeted one every time.
List every software tool you use
Employers scan for specific platforms like Microsoft Office Suite, Google Workspace, HRIS systems, and practice management software. Name every tool you've used regularly, including the version if it matters for specialized industries like law or healthcare.
Apply early to roles that fit
Migrate Mate lists office secretary openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Decode the job title before applying
Office secretary, administrative assistant, and office coordinator often describe nearly identical roles with different pay bands. Read the duties list carefully, not just the title, to confirm the scope matches your experience and target seniority level.
Prepare for a skills assessment at interview
Many office secretary interviews include a timed typing test, a proofreading exercise, or a mock scheduling scenario. Practice your words-per-minute, review basic grammar rules, and be ready to walk through how you prioritize competing calendar requests.
Negotiate with the full compensation package in mind
After receiving an offer, ask about PTO accrual, professional development reimbursement, and schedule flexibility before accepting. These are often more negotiable than base pay in administrative roles and meaningfully affect the real value of the position.
Office Secretary Jobs: Frequently Asked Questions
Which companies are hiring the most office secretarys?
The companies hiring the most office secretarys right now include NYU Langone Health, Jackson Lewis, and Trinity Health, with the largest share of openings in New York, Pennsylvania, and Texas, based on current listings on Migrate Mate as of June 2026. Healthcare systems, law firms, and government agencies tend to post the highest volume of openings year-round.
How many office secretary jobs are remote?
About 8% of office secretary openings are fully remote or hybrid as of June 2026, though the majority still require on-site presence due to front-desk and in-person coordination duties. Sub-areas most likely to offer remote or hybrid arrangements include executive assistant roles, corporate legal departments, and administrative support positions at technology companies.
How do you become a office secretary?
Start by earning a high school diploma, then build proficiency in Microsoft Office, particularly Word, Excel, and Outlook, since these appear in nearly every job listing. Take a typing course to reach at least 50 words per minute. Look for entry-level receptionist or administrative clerk roles to build scheduling and correspondence experience, then apply to office secretary positions as you accumulate practical skills.
How do you get hired as a office secretary with little or no experience?
Focus on transferable skills you already have, such as customer service, data entry, or phone handling from retail or hospitality work, and frame them in terms of office tasks like managing inquiries and maintaining records. Volunteer or temp roles at schools, nonprofits, or local businesses can fill an experience gap quickly. Highlight any software tools you know and emphasize your reliability and attention to detail in your cover letter.
What does the office secretary interview process look like?
Most office secretary interviews start with a phone or video screen focused on your availability, software skills, and experience with scheduling or correspondence. An in-person interview typically follows, often including a practical skills test such as a typing assessment or a proofreading task. Interviewers commonly ask situational questions about handling difficult callers, managing competing priorities, and maintaining confidentiality in sensitive environments.
Where can I find and apply to office secretary jobs?
You can find and apply to office secretary jobs on Migrate Mate, which lists current openings from employers across the United States. Search the listings to find roles that match your experience, industry preference, and location, then apply directly to each opening that fits. No single application covers every role, so apply individually to the positions that are the strongest match for your background.
See All 401+ Office Secretary Jobs
Jump back to the full list of openings and apply to any office secretary role that fits.
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