Project Administrator Jobs
Project Administrator jobs are open across construction, healthcare, IT, and government contracting, at every level from entry-level coordinator to senior administrator, with specializations in budget tracking, scheduling, and compliance documentation. Find a role that fits from the openings below and apply directly.
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Showing 5 of 340+ Project Administrator jobs
- National Account Managers
- Sales Application Engineers
- Technical Support Team
- Production & Operations
- Finance Team
- Competitive salary and benefits
- A supportive, team-oriented work environment
- Training, mentorship, and career development opportunities
- Exposure to real-world projects and customer interactions
- Opportunity to grow into senior project coordination or account management roles
- Act as a day-to-day contact for customer inquiries and requests
- Respond to customer needs in a timely and professional manner
- Help maintain strong customer relationships through clear communication
- Support Proof of Value (POV) activities and customer onboarding
- Assist in coordinating project tasks, timelines, and deliverables
- Track project updates and communicate progress to internal teams
- Participate in internal and customer meetings and take notes/action items
- Help ensure projects stay organized and on schedule
- Prepare quotes for existing customers following company guidelines
- Process customer orders accurately and in a timely manner
- Maintain and update customer and order information in internal systems
- Support proposal preparation for new opportunities
- Process repair and phone support billing for the customer service team.
- Work with internal departments (Engineering, Manufacturing, Finance, etc.)
- Help resolve basic operational or order-related issues
- Escalate more complex problems to senior team members
- Use CRM and internal tools (e.g., Synergy, Macola) to manage data
- Assist in preparing reports and tracking key metrics
- Maintain organized documentation and records
- Strong attention to detail and organizational skills
- Eagerness to learn and grow in a fast-paced environment
- Positive, team-oriented attitude
- Strong communication and interpersonal skills
- Ability to manage multiple tasks with guidance
- Customer-focused mindset
- 1–3 years of experience in customer service, administration, or coordination roles
- Internship or early career experience in a business or technical environment is a plus
- Basic proficiency in Microsoft Office (Excel, Word, Outlook)
- Strong written and verbal communication skills
- Bilingual candidates are preferred, Spanish would be nice.
- National Account Managers
- Sales Application Engineers
- Technical Support Team
- Production & Operations
- Finance Team
- Competitive salary and benefits
- A supportive, team-oriented work environment
- Training, mentorship, and career development opportunities
- Exposure to real-world projects and customer interactions
- Opportunity to grow into senior project coordination or account management roles
- Act as a day-to-day contact for customer inquiries and requests
- Respond to customer needs in a timely and professional manner
- Help maintain strong customer relationships through clear communication
- Support Proof of Value (POV) activities and customer onboarding
- Assist in coordinating project tasks, timelines, and deliverables
- Track project updates and communicate progress to internal teams
- Participate in internal and customer meetings and take notes/action items
- Help ensure projects stay organized and on schedule
- Prepare quotes for existing customers following company guidelines
- Process customer orders accurately and in a timely manner
- Maintain and update customer and order information in internal systems
- Support proposal preparation for new opportunities
- Process repair and phone support billing for the customer service team.
- Work with internal departments (Engineering, Manufacturing, Finance, etc.)
- Help resolve basic operational or order-related issues
- Escalate more complex problems to senior team members
- Use CRM and internal tools (e.g., Synergy, Macola) to manage data
- Assist in preparing reports and tracking key metrics
- Maintain organized documentation and records
- Strong attention to detail and organizational skills
- Eagerness to learn and grow in a fast-paced environment
- Positive, team-oriented attitude
- Strong communication and interpersonal skills
- Ability to manage multiple tasks with guidance
- Customer-focused mindset
- 1–3 years of experience in customer service, administration, or coordination roles
- Internship or early career experience in a business or technical environment is a plus
- Basic proficiency in Microsoft Office (Excel, Word, Outlook)
- Strong written and verbal communication skills
- Bilingual candidates are preferred, Spanish would be nice.
Project Administrator Jobs by Experience Level
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Find Project Administrator JobsProject Administrator Job Market
Who's Hiring
Top Industries Hiring
- Construction & Real Estate20
- Consulting & Professional Services15
- Manufacturing9
- Staffing & Recruiting8
- Education3
What Employers Look For
The qualifications that appear most often in project administrator jobs.
- Proficiency with project management tools such as Microsoft Project, Asana, or Jira
- Experience maintaining project documentation, schedules, and status reports
- Strong written and verbal communication skills for cross-functional coordination
- Associate or bachelor's degree in business administration, construction management, or a related field
- Familiarity with budget tracking, purchase orders, and invoice processing
- PMI CAPM or PMP certification preferred for mid-level and senior positions
Tips for Your Project Administrator Job Search
Tailor your resume to the sector
Project administrator roles in construction emphasize RFIs and submittals, while IT-focused roles prioritize JIRA or Asana proficiency. Swap in the right vocabulary for each application so your resume reflects the specific workflows that sector uses.
Highlight document control experience explicitly
Many hiring managers screen for document control as a standalone skill. Call it out in its own bullet rather than burying it under general admin duties. Name the systems you used, such as Procore, SharePoint, or Bluebeam, to pass automated screening.
Apply early to roles that fit
Migrate Mate lists project administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Get a PMP or CAPM before senior roles
Senior project administrator postings increasingly list PMI certifications as preferred or required. Even the entry-level CAPM signals commitment to project methodology and gives your application a concrete credential to anchor screening conversations.
Prepare scenario answers around schedule slippage
Interviewers for project administrator roles almost always ask how you've handled a delayed deliverable or a missed milestone. Prepare two concrete examples with a clear action you took and a measurable outcome to anchor your answers.
Negotiate scope into your offer conversation
Project administrator comp is often tied to project size and complexity. When negotiating, ask directly about the scale of projects you'd support. Larger portfolios justify higher bands, so clarifying scope early gives you a legitimate basis for a stronger offer.
Project Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most project administrators?
The companies hiring the most project administrators right now include Trane Technologies, General Atomics, and Jobot, with the largest share of openings in California, Florida, and Texas, based on current listings on Migrate Mate as of August 2026. Demand is particularly strong in construction, government contracting, and healthcare systems management.
How many project administrator jobs are remote?
About 26% of project administrator openings are fully remote or hybrid as of August 2026, with remote availability concentrated in IT project support and software implementation roles. Construction and facilities project administrator roles are more likely to require on-site presence due to fieldwork coordination and contractor oversight responsibilities.
How do you become a project administrator?
Start by earning an associate or bachelor's degree in business administration, construction management, or a related field. Build foundational skills in scheduling tools and document control, then apply for coordinator or administrative assistant roles on project teams. Earning a CAPM certification while working entry-level positions strengthens your candidacy for dedicated project administrator roles.
Can you get a project administrator job with little experience?
Yes, many employers hire entry-level project administrators from general administrative backgrounds if you can demonstrate proficiency with scheduling software and document management. Volunteer coordination, internship experience, or coursework in project management methodology all count. Applying to smaller firms or subcontractors is often more accessible than targeting large general contractors or enterprise IT departments as a first role.
What does the project administrator interview process look like?
Most project administrator interviews run two to three rounds. The first is typically a phone or video screen focused on your background and tool familiarity. A second round usually involves behavioral questions about how you've managed competing deadlines or stakeholder communication. Some employers add a practical exercise, such as reviewing a sample project schedule or drafting a status update.
Where can I find and apply to project administrator jobs?
You can find and apply to project administrator jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your experience and specialization, then apply directly to each one that fits.
See All 340+ Project Administrator Jobs
Find roles that match your experience and apply in just a few clicks.
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