Project Administrator Jobs
Project Administrator jobs are open across construction, healthcare, IT, and government contracting, at every level from entry-level coordinator to senior administrator, with specializations in budget tracking, scheduling, and compliance documentation. Find a role that fits from the openings below and apply directly.
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At The Samuels Group, we recognize our employees are our most valuable resource. We are builders of structures and builders of long-lasting relationships. Our accomplishments must always be measured by a strong team of employees, their safety, and an unrivaled level of client satisfaction. We encourage and foster a work environment that embraces communication, respect and recognition. Within this environment, The Samuels Group employees flourish, taking projects to the next level. In addition to offering a history of quality, The Samuels Group provides a passionate, energetic, and dynamic supportive culture where employees can continue to grow.
Position Summary: Provides assistance to Project Managers in the day-to-day processing and administration of contracts and projects. Oversees and performs administrative functions concerned with a project.
Principal Duties and Responsibilities:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required or assigned.
- Handle administrative tasks, typing letters, reports, change orders, forms and other material as the Project Manager may require while handling projects.
- At project inception, prepare project filing system and maintain all files in an accurate and updated manner throughout the duration of the project.
- Assist Project Team in ensuring that compliance requirements are being met and that all subcontractors for project(s) follow contract requirements.
- Assist incoming subcontractor inquiries and redirect inquires to Project Managers when appropriate.
- Prepares subcontracts for issuance, including riders and certified payroll information. Check specification for special requirements.
- Documents site meetings and issues meeting minutes as required.
- Prepares files and records owner and subcontractor change orders.
- Coordinates job close-out documentation, assembles and submits to owner’s representatives.
- Attends progress meetings when requested by Project Manager.
- Assists with writing the specification with final Project Manager approval.
- Prepares shops drawings initial review and notations.
- Document best practices to share with other projects by ensuring best methods are being used.
- Occasionally train new project administrative staff members, ensuring that they have an adequate understanding and exposure to company procedures and quality expectations.
- Intermittently cover front office duties during the absence of the company Administrative Assistant.
Knowledge, Skills, and Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The attributes listed below are representative of the knowledge, skill, and/or ability appropriate for the level of work performed.
- High School Degree and 1 - 3 years of office experience.
- Ability to perform clerical and detail work rapidly, accurately, and neatly.
- Working knowledge of contracts and ability to communicate issues clearly.
- Ability to type 30 words per minute with accuracy.
- Capability to communicate in a professional, courteous, diplomatic manner with all levels of management, external clients and potential clients is critical.
- Must be able to ask questions, listen to, receive, and give verbal and written instructions and directions in a professional manner.
- Results-driven achiever with ability to attain goals and complete tasks.
- Flexible team player who thrives in environments requiring ability to effectively prioritize and juggle multiple concurrent projects.
- Innovative problem-solver who can generate workable solutions.
- Results oriented and proactive team player who excels at building trusting relationships with customers and colleagues.
- Excellent written and oral communication skills.
- Proficiency in Microsoft Office.
- Demonstrated experience with accounting software is preferred.
Job Type: Full-time
Pay: $15.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Ability to Commute:
- Wausau, WI 54401 (Required)
Work Location: In person
At The Samuels Group, we recognize our employees are our most valuable resource. We are builders of structures and builders of long-lasting relationships. Our accomplishments must always be measured by a strong team of employees, their safety, and an unrivaled level of client satisfaction. We encourage and foster a work environment that embraces communication, respect and recognition. Within this environment, The Samuels Group employees flourish, taking projects to the next level. In addition to offering a history of quality, The Samuels Group provides a passionate, energetic, and dynamic supportive culture where employees can continue to grow.
Position Summary: Provides assistance to Project Managers in the day-to-day processing and administration of contracts and projects. Oversees and performs administrative functions concerned with a project.
Principal Duties and Responsibilities:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required or assigned.
- Handle administrative tasks, typing letters, reports, change orders, forms and other material as the Project Manager may require while handling projects.
- At project inception, prepare project filing system and maintain all files in an accurate and updated manner throughout the duration of the project.
- Assist Project Team in ensuring that compliance requirements are being met and that all subcontractors for project(s) follow contract requirements.
- Assist incoming subcontractor inquiries and redirect inquires to Project Managers when appropriate.
- Prepares subcontracts for issuance, including riders and certified payroll information. Check specification for special requirements.
- Documents site meetings and issues meeting minutes as required.
- Prepares files and records owner and subcontractor change orders.
- Coordinates job close-out documentation, assembles and submits to owner’s representatives.
- Attends progress meetings when requested by Project Manager.
- Assists with writing the specification with final Project Manager approval.
- Prepares shops drawings initial review and notations.
- Document best practices to share with other projects by ensuring best methods are being used.
- Occasionally train new project administrative staff members, ensuring that they have an adequate understanding and exposure to company procedures and quality expectations.
- Intermittently cover front office duties during the absence of the company Administrative Assistant.
Knowledge, Skills, and Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The attributes listed below are representative of the knowledge, skill, and/or ability appropriate for the level of work performed.
- High School Degree and 1 - 3 years of office experience.
- Ability to perform clerical and detail work rapidly, accurately, and neatly.
- Working knowledge of contracts and ability to communicate issues clearly.
- Ability to type 30 words per minute with accuracy.
- Capability to communicate in a professional, courteous, diplomatic manner with all levels of management, external clients and potential clients is critical.
- Must be able to ask questions, listen to, receive, and give verbal and written instructions and directions in a professional manner.
- Results-driven achiever with ability to attain goals and complete tasks.
- Flexible team player who thrives in environments requiring ability to effectively prioritize and juggle multiple concurrent projects.
- Innovative problem-solver who can generate workable solutions.
- Results oriented and proactive team player who excels at building trusting relationships with customers and colleagues.
- Excellent written and oral communication skills.
- Proficiency in Microsoft Office.
- Demonstrated experience with accounting software is preferred.
Job Type: Full-time
Pay: $15.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Ability to Commute:
- Wausau, WI 54401 (Required)
Work Location: In person
Project Administrator Jobs by Experience Level
Top Cities Hiring Project Administrators
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Find Project Administrator JobsProject Administrator Job Market
Who's Hiring
Top Industries Hiring
- Consulting & Professional Services17
- Construction & Real Estate16
- Staffing & Recruiting8
- Manufacturing5
- Technology & Software3
What Employers Look For
The qualifications that appear most often in project administrator jobs.
- Proficiency with project management tools such as Microsoft Project, Asana, or Jira
- Experience maintaining project documentation, schedules, and status reports
- Strong written and verbal communication skills for cross-functional coordination
- Associate or bachelor's degree in business administration, construction management, or a related field
- Familiarity with budget tracking, purchase orders, and invoice processing
- PMI CAPM or PMP certification preferred for mid-level and senior positions
Tips for Your Project Administrator Job Search
Tailor your resume to the sector
Project administrator roles in construction emphasize RFIs and submittals, while IT-focused roles prioritize JIRA or Asana proficiency. Swap in the right vocabulary for each application so your resume reflects the specific workflows that sector uses.
Highlight document control experience explicitly
Many hiring managers screen for document control as a standalone skill. Call it out in its own bullet rather than burying it under general admin duties. Name the systems you used, such as Procore, SharePoint, or Bluebeam, to pass automated screening.
Apply early to roles that fit
Migrate Mate lists project administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Get a PMP or CAPM before senior roles
Senior project administrator postings increasingly list PMI certifications as preferred or required. Even the entry-level CAPM signals commitment to project methodology and gives your application a concrete credential to anchor screening conversations.
Prepare scenario answers around schedule slippage
Interviewers for project administrator roles almost always ask how you've handled a delayed deliverable or a missed milestone. Prepare two concrete examples with a clear action you took and a measurable outcome to anchor your answers.
Negotiate scope into your offer conversation
Project administrator comp is often tied to project size and complexity. When negotiating, ask directly about the scale of projects you'd support. Larger portfolios justify higher bands, so clarifying scope early gives you a legitimate basis for a stronger offer.
Project Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most project administrators?
The companies hiring the most project administrators right now include Jobot, ECS Limited, and ENFRA, with the largest share of openings in California, Texas, and Florida, based on current listings on Migrate Mate as of September 2026. Demand is particularly strong in construction, government contracting, and healthcare systems management.
How many project administrator jobs are remote?
About 28% of project administrator openings are fully remote or hybrid as of September 2026, with remote availability concentrated in IT project support and software implementation roles. Construction and facilities project administrator roles are more likely to require on-site presence due to fieldwork coordination and contractor oversight responsibilities.
How do you become a project administrator?
Start by earning an associate or bachelor's degree in business administration, construction management, or a related field. Build foundational skills in scheduling tools and document control, then apply for coordinator or administrative assistant roles on project teams. Earning a CAPM certification while working entry-level positions strengthens your candidacy for dedicated project administrator roles.
Can you get a project administrator job with little experience?
Yes, many employers hire entry-level project administrators from general administrative backgrounds if you can demonstrate proficiency with scheduling software and document management. Volunteer coordination, internship experience, or coursework in project management methodology all count. Applying to smaller firms or subcontractors is often more accessible than targeting large general contractors or enterprise IT departments as a first role.
What does the project administrator interview process look like?
Most project administrator interviews run two to three rounds. The first is typically a phone or video screen focused on your background and tool familiarity. A second round usually involves behavioral questions about how you've managed competing deadlines or stakeholder communication. Some employers add a practical exercise, such as reviewing a sample project schedule or drafting a status update.
Where can I find and apply to project administrator jobs?
You can find and apply to project administrator jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your experience and specialization, then apply directly to each one that fits.
See All 325+ Project Administrator Jobs
Find roles that match your experience and apply in just a few clicks.
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