Project Administrator Jobs
Project Administrator jobs are open across construction, healthcare, IT, and government contracting, at every level from entry-level coordinator to senior administrator, with specializations in budget tracking, scheduling, and compliance documentation. Find a role that fits from the openings below and apply directly.
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The General Assembly’s Presbyterian Life & Witness (PL&W) is called as a partner to convene, connect, equip, and empower the whole church as disciples journeying toward God’s wholeness – in the PC(USA) and beyond. Justice, love, equity, and inclusion (representation and full participation) are core and foundational values already embedded in the theology, polity, and confessional life of the PC(USA). The four values below are how the PL&W lives out those foundational commitments: Nimble, Trustworthy, Learning, Courageous.
Purpose of Position:
This is an individual contributor role with responsibilities involving increased complexity, scope, and impact that evolves based on the demands of the program. The position is responsible for planning, developing, implementing, and coordinating programmatic projects within a large program area or stand-alone programs and may manage one or multiple smaller projects.
The role utilizes knowledge of standard concepts, practices, and procedures within the assigned field to identify issues and potential program risks, analyze and interpret findings, and recommend and/or approve improvements. In collaboration with other departments or functional areas, the position performs complex, non-routine programmatic duties.
This position operates under general supervision and requires a moderate to high degree of judgment, discretion, and independent decision-making.
Roles and Responsibilities (list in order of priority): Coordinates people, processes, information, and resources to strengthen collaboration and advance the shared mission of the General Assembly in service through PL&W/PC(USA).
1. Strategic Collaboration & Leadership Support
Partner with the Senior Director to advance the priorities and directives of the General Assembly by fostering collaboration, facilitating communication, and supporting continuity across ministry areas. Serve as a trusted strategic partner by anticipating needs, maintaining awareness of ministry priorities, and strengthening relationships that help teams remain aligned and responsive to emerging opportunities.
2. Cross-Ministry Project Coordination & General Assembly Initiatives
Coordinate cross-functional projects that support General Assembly referrals, directives, and strategic initiatives by bringing together the appropriate people, resources, and processes. Facilitate planning, implementation, communication, and progress tracking while helping ministry areas translate shared priorities into coordinated action and measurable outcomes.
3. Organizational Operations & Administrative Coordination
Coordinate shared operational activities, administrative processes, and logistical support that enable ministry areas to carry out the work of the General Assembly efficiently and collaboratively. Develop, document, and help implement consistent workflows; maintain shared operational information, records, and process documentation; and coordinate cross-ministry meeting, travel, purchasing, and event logistics, as applicable, to strengthen continuity, visibility, and organizational effectiveness. Convene and facilitate regular program administrator meetings to centralize information, promote consistent communication and shared understanding across program areas, identify common operational needs, and coordinate follow-up. Coordinate PBP-wide alignment for established grant, finance, purchasing, expense, and related administrative processes, and provide temporary backup support for program-level administration when coverage is needed.
4. Collaborative Communication & Stakeholder Engagement
Strengthen communication and alignment across PBP ministry areas by organizing and sharing information, facilitating collaborative planning, and coordinating follow-up. Support ministry areas in their communication with relevant committees and external partners by preparing materials, coordinating information, and facilitating appropriate follow-up, as needed. This coordination enables PBP ministry areas to carry out the directives and priorities of the General Assembly and sustain their externally focused work.
5. Technology, Innovation & Continuous Improvement
Evaluate existing workflows and identify opportunities to streamline operations, improve communication, reduce duplication, and strengthen organizational effectiveness. Assess and recommend appropriate uses of technology, communication tools, and process improvements; develop practical tools, templates, trackers, and documentation; and support the implementation and adoption of shared systems and workflows. Collaborate with appropriate program, administrative, and functional staff to develop, document, and improve consistent cross-ministry processes and procedures, including those related to grants, finance, purchasing, and other shared operations, in support of General Assembly priorities.
Education/ Experience:
- Bachelor's Degree required; Master’s Degree preferred
- 5 – 8 years of increasingly responsible related programmatic experience, preferably in a nonprofit or faith-based organization
- Some positions may require PC(USA) membership or ordination as ruling or teaching elder
- Project Management Experience
Essential Position Requirements:
Supervisory Responsibilities: None
Helpful Skills:
- Understanding and knowledge of PC(USA) and its organizational structure.
- Ability to speak one or more languages other than English very helpful.
Required Skills:
- Proficiency using Microsoft Suite (including Outlook, Word, Teams, PowerPoint, and Excel) and other appropriate software.
- Proficiency with Zoom, MSTeams and videoconferencing production skills and etiquette to both setup and produce effective videoconferencing.
Required CompetenciesPosition-Specific Competencies:
Collaborative Influence: Demonstrated ability to build trust, facilitate shared understanding, and advance complex cross-functional work through
Strategic Project Coordination: Demonstrated ability to coordinate complex cross-ministry initiatives, including General Assembly initiatives and referrals, involving multiple contributors, competing priorities, and evolving timelines while maintaining momentum, accountability, and alignment.
Operational & Administrative Coordination: Ability to coordinate shared administrative processes, documentation, logistics, and follow-up across ministry areas, including PBP-wide alignment and temporary backup support for established grant, finance, purchasing, expense, and related processes.
Collaborative Communication & Ministry Alignment: Ability to organize and communicate information, facilitate collaborative planning, and coordinate follow-up across PBP ministry areas. Ability to support ministry-led communication with relevant committees and external partners, as appropriate, without assuming ownership of those relationships.
Systems, Technology & Continuous Improvement: Ability to evaluate workflows, develop and document practical improvements, assess and recommend appropriate uses of collaboration tools, and support the implementation and adoption of shared systems and processes that improve clarity, consistency, communication, and operational effectiveness.
Mission & General Assembly Alignment: Demonstrated commitment to advancing the mission of the Presbyterian Church (U.S.A.) by supporting the implementation of General Assembly directives and strengthening coordinated action across ministry areas.
Physical Requirement / Essential Functions:
- This is largely a sedentary position that may require occasional lifting up to 15 pounds. Requires the ability to see, hear, speak, type, write, walk, stand, bend, and lift.
- Sensory and physical requirements include the ability to communicate verbally in person and through technology and use the computer for extended periods of time. Ability to communicate via telephone, via Zoom, and other computer technologies required.
- Able to read and understand written materials.
- Ability to communicate in a manner suitable to a church office environment
- May require occasional overnight, out-of-town travel
Location: This is a full-time position working hybrid in Louisville KY.
.
The General Assembly’s Presbyterian Life & Witness (PL&W) is called as a partner to convene, connect, equip, and empower the whole church as disciples journeying toward God’s wholeness – in the PC(USA) and beyond. Justice, love, equity, and inclusion (representation and full participation) are core and foundational values already embedded in the theology, polity, and confessional life of the PC(USA). The four values below are how the PL&W lives out those foundational commitments: Nimble, Trustworthy, Learning, Courageous.
Purpose of Position:
This is an individual contributor role with responsibilities involving increased complexity, scope, and impact that evolves based on the demands of the program. The position is responsible for planning, developing, implementing, and coordinating programmatic projects within a large program area or stand-alone programs and may manage one or multiple smaller projects.
The role utilizes knowledge of standard concepts, practices, and procedures within the assigned field to identify issues and potential program risks, analyze and interpret findings, and recommend and/or approve improvements. In collaboration with other departments or functional areas, the position performs complex, non-routine programmatic duties.
This position operates under general supervision and requires a moderate to high degree of judgment, discretion, and independent decision-making.
Roles and Responsibilities (list in order of priority): Coordinates people, processes, information, and resources to strengthen collaboration and advance the shared mission of the General Assembly in service through PL&W/PC(USA).
1. Strategic Collaboration & Leadership Support
Partner with the Senior Director to advance the priorities and directives of the General Assembly by fostering collaboration, facilitating communication, and supporting continuity across ministry areas. Serve as a trusted strategic partner by anticipating needs, maintaining awareness of ministry priorities, and strengthening relationships that help teams remain aligned and responsive to emerging opportunities.
2. Cross-Ministry Project Coordination & General Assembly Initiatives
Coordinate cross-functional projects that support General Assembly referrals, directives, and strategic initiatives by bringing together the appropriate people, resources, and processes. Facilitate planning, implementation, communication, and progress tracking while helping ministry areas translate shared priorities into coordinated action and measurable outcomes.
3. Organizational Operations & Administrative Coordination
Coordinate shared operational activities, administrative processes, and logistical support that enable ministry areas to carry out the work of the General Assembly efficiently and collaboratively. Develop, document, and help implement consistent workflows; maintain shared operational information, records, and process documentation; and coordinate cross-ministry meeting, travel, purchasing, and event logistics, as applicable, to strengthen continuity, visibility, and organizational effectiveness. Convene and facilitate regular program administrator meetings to centralize information, promote consistent communication and shared understanding across program areas, identify common operational needs, and coordinate follow-up. Coordinate PBP-wide alignment for established grant, finance, purchasing, expense, and related administrative processes, and provide temporary backup support for program-level administration when coverage is needed.
4. Collaborative Communication & Stakeholder Engagement
Strengthen communication and alignment across PBP ministry areas by organizing and sharing information, facilitating collaborative planning, and coordinating follow-up. Support ministry areas in their communication with relevant committees and external partners by preparing materials, coordinating information, and facilitating appropriate follow-up, as needed. This coordination enables PBP ministry areas to carry out the directives and priorities of the General Assembly and sustain their externally focused work.
5. Technology, Innovation & Continuous Improvement
Evaluate existing workflows and identify opportunities to streamline operations, improve communication, reduce duplication, and strengthen organizational effectiveness. Assess and recommend appropriate uses of technology, communication tools, and process improvements; develop practical tools, templates, trackers, and documentation; and support the implementation and adoption of shared systems and workflows. Collaborate with appropriate program, administrative, and functional staff to develop, document, and improve consistent cross-ministry processes and procedures, including those related to grants, finance, purchasing, and other shared operations, in support of General Assembly priorities.
Education/ Experience:
- Bachelor's Degree required; Master’s Degree preferred
- 5 – 8 years of increasingly responsible related programmatic experience, preferably in a nonprofit or faith-based organization
- Some positions may require PC(USA) membership or ordination as ruling or teaching elder
- Project Management Experience
Essential Position Requirements:
Supervisory Responsibilities: None
Helpful Skills:
- Understanding and knowledge of PC(USA) and its organizational structure.
- Ability to speak one or more languages other than English very helpful.
Required Skills:
- Proficiency using Microsoft Suite (including Outlook, Word, Teams, PowerPoint, and Excel) and other appropriate software.
- Proficiency with Zoom, MSTeams and videoconferencing production skills and etiquette to both setup and produce effective videoconferencing.
Required CompetenciesPosition-Specific Competencies:
Collaborative Influence: Demonstrated ability to build trust, facilitate shared understanding, and advance complex cross-functional work through
Strategic Project Coordination: Demonstrated ability to coordinate complex cross-ministry initiatives, including General Assembly initiatives and referrals, involving multiple contributors, competing priorities, and evolving timelines while maintaining momentum, accountability, and alignment.
Operational & Administrative Coordination: Ability to coordinate shared administrative processes, documentation, logistics, and follow-up across ministry areas, including PBP-wide alignment and temporary backup support for established grant, finance, purchasing, expense, and related processes.
Collaborative Communication & Ministry Alignment: Ability to organize and communicate information, facilitate collaborative planning, and coordinate follow-up across PBP ministry areas. Ability to support ministry-led communication with relevant committees and external partners, as appropriate, without assuming ownership of those relationships.
Systems, Technology & Continuous Improvement: Ability to evaluate workflows, develop and document practical improvements, assess and recommend appropriate uses of collaboration tools, and support the implementation and adoption of shared systems and processes that improve clarity, consistency, communication, and operational effectiveness.
Mission & General Assembly Alignment: Demonstrated commitment to advancing the mission of the Presbyterian Church (U.S.A.) by supporting the implementation of General Assembly directives and strengthening coordinated action across ministry areas.
Physical Requirement / Essential Functions:
- This is largely a sedentary position that may require occasional lifting up to 15 pounds. Requires the ability to see, hear, speak, type, write, walk, stand, bend, and lift.
- Sensory and physical requirements include the ability to communicate verbally in person and through technology and use the computer for extended periods of time. Ability to communicate via telephone, via Zoom, and other computer technologies required.
- Able to read and understand written materials.
- Ability to communicate in a manner suitable to a church office environment
- May require occasional overnight, out-of-town travel
Location: This is a full-time position working hybrid in Louisville KY.
.
Project Administrator Jobs by Experience Level
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Find Project Administrator JobsProject Administrator Job Market
Who's Hiring
- Trane Technologies16
- ECS Limited10
- Jobot6
- ITG Communications6
- ENFRA5
Top Industries Hiring
- Manufacturing11
- Construction & Real Estate11
- Consulting & Professional Services11
- Staffing & Recruiting7
- Technology & Software5
What Employers Look For
The qualifications that appear most often in project administrator jobs.
- Proficiency with project management tools such as Microsoft Project, Asana, or Jira
- Experience maintaining project documentation, schedules, and status reports
- Strong written and verbal communication skills for cross-functional coordination
- Associate or bachelor's degree in business administration, construction management, or a related field
- Familiarity with budget tracking, purchase orders, and invoice processing
- PMI CAPM or PMP certification preferred for mid-level and senior positions
Tips for Your Project Administrator Job Search
Tailor your resume to the sector
Project administrator roles in construction emphasize RFIs and submittals, while IT-focused roles prioritize JIRA or Asana proficiency. Swap in the right vocabulary for each application so your resume reflects the specific workflows that sector uses.
Highlight document control experience explicitly
Many hiring managers screen for document control as a standalone skill. Call it out in its own bullet rather than burying it under general admin duties. Name the systems you used, such as Procore, SharePoint, or Bluebeam, to pass automated screening.
Apply early to roles that fit
Migrate Mate lists project administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Get a PMP or CAPM before senior roles
Senior project administrator postings increasingly list PMI certifications as preferred or required. Even the entry-level CAPM signals commitment to project methodology and gives your application a concrete credential to anchor screening conversations.
Prepare scenario answers around schedule slippage
Interviewers for project administrator roles almost always ask how you've handled a delayed deliverable or a missed milestone. Prepare two concrete examples with a clear action you took and a measurable outcome to anchor your answers.
Negotiate scope into your offer conversation
Project administrator comp is often tied to project size and complexity. When negotiating, ask directly about the scale of projects you'd support. Larger portfolios justify higher bands, so clarifying scope early gives you a legitimate basis for a stronger offer.
Project Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most project administrators?
The companies hiring the most project administrators right now include Trane Technologies, ECS Limited, and Jobot, with the largest share of openings in Florida, California, and Texas, based on current listings on Migrate Mate as of November 2026. Demand is particularly strong in construction, government contracting, and healthcare systems management.
How many project administrator jobs are remote?
About 37% of project administrator openings are fully remote or hybrid as of November 2026, with remote availability concentrated in IT project support and software implementation roles. Construction and facilities project administrator roles are more likely to require on-site presence due to fieldwork coordination and contractor oversight responsibilities.
How do you become a project administrator?
Start by earning an associate or bachelor's degree in business administration, construction management, or a related field. Build foundational skills in scheduling tools and document control, then apply for coordinator or administrative assistant roles on project teams. Earning a CAPM certification while working entry-level positions strengthens your candidacy for dedicated project administrator roles.
Can you get a project administrator job with little experience?
Yes, many employers hire entry-level project administrators from general administrative backgrounds if you can demonstrate proficiency with scheduling software and document management. Volunteer coordination, internship experience, or coursework in project management methodology all count. Applying to smaller firms or subcontractors is often more accessible than targeting large general contractors or enterprise IT departments as a first role.
What does the project administrator interview process look like?
Most project administrator interviews run two to three rounds. The first is typically a phone or video screen focused on your background and tool familiarity. A second round usually involves behavioral questions about how you've managed competing deadlines or stakeholder communication. Some employers add a practical exercise, such as reviewing a sample project schedule or drafting a status update.
Where can I find and apply to project administrator jobs?
You can find and apply to project administrator jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your experience and specialization, then apply directly to each one that fits.
See All 379+ Project Administrator Jobs
Find roles that match your experience and apply in just a few clicks.
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