Project Administrator Jobs
Project Administrator jobs are open across construction, healthcare, IT, and government contracting, at every level from entry-level coordinator to senior administrator, with specializations in budget tracking, scheduling, and compliance documentation. Find a role that fits from the openings below and apply directly.
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Job Number: 416264
Description
JOB ANNOUNCEMENT
PROJECTS ADMINISTRATOR
DEPARTMENT OF WATER MANAGEMENT
Number of Positions: 1 (Additional vacancies possible pending budget approval)
Starting Salary: $89,112.00/year
Applications for this position will be accepted from 6/17/26 until 11:59pm CDT on 6/25/26
The Department of Water Management is seeking a Projects Administrator. This role is managerial in nature and accountable for senior manager level functioning. This role will be responsible for managing large scale projects and programs ensuring data entry is being performed accurately and resolving any discrepancies or errors.
ESSENTIAL DUTIES
- Manages and directs a major and large-scale program or project of significant size and scope in terms of budget, operations and/or staffing
- Manages professional staff and directs the functions and operations of an organizational section or unit; establishes and implements policies and procedures relating to section’s objectives
- Consults with staff and consultants to determine scope of services, budgets and specifications for projects; established timelines and implements processes to track and monitor the progress of projects and the accomplishment of key objectives
- Functions as a specialized advisor/technical expert to executive level managers
- Coordinates and administers citywide initiatives, departmental programs and special projects of a complex and technical nature
- Develops and negotiates contract terms and monitors services provided by private contractors ensuring contract provisions meet program specifications
- Oversees DWM's water meter replacement project of water meters and transmitters
- Responsible for managing the upgrade and replacement of DWM's meter reading system
- Provides analysis and processes automated exception reports associated with data entry errors or duplicate serial numbers related to water meter replacements and/or meter reading projects.
Additional duties may be required for this position
Location: Various
Days: Various
Hours: Various
THIS POSITION IS EXEMPT FROM THE CAREER SERVICE
Qualifications
Nine years of project management work experience OR
Associate's Degree from an accredited college in Business Administration, Public Administration or in a field of study directly related to the responsibilities of the position, PLUS at least seven years of project management work experience OR
Bachelor's Degree from an accredited college or university in Business Administration, Public Administration or in a field of study directly related to the responsibilities of the position, PLUS at least five years of project management work experience OR
Master's Degree or Doctorate from an accredited college or university in Business Administration, Public Administration or in a field of study directly related to the responsibilities of the position, PLUS at least four years of project management work experience.
SELECTION REQUIREMENTS
This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.
APPLICATION EVALUATION:
Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.
COMMITMENT TO DIVERSITY:
To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.
City of Chicago
Brandon Johnson, Mayor
Job Posting: Jun 17, 2026, 12:00:00 AM | Closing Date (Period for Applying) - External: Jun 25, 2026, 11:59:00 PM
BU: 09 | Salary: $89,112.00/year
Pay Basis: Yearly
Job Number: 416264
Description
JOB ANNOUNCEMENT
PROJECTS ADMINISTRATOR
DEPARTMENT OF WATER MANAGEMENT
Number of Positions: 1 (Additional vacancies possible pending budget approval)
Starting Salary: $89,112.00/year
Applications for this position will be accepted from 6/17/26 until 11:59pm CDT on 6/25/26
The Department of Water Management is seeking a Projects Administrator. This role is managerial in nature and accountable for senior manager level functioning. This role will be responsible for managing large scale projects and programs ensuring data entry is being performed accurately and resolving any discrepancies or errors.
ESSENTIAL DUTIES
- Manages and directs a major and large-scale program or project of significant size and scope in terms of budget, operations and/or staffing
- Manages professional staff and directs the functions and operations of an organizational section or unit; establishes and implements policies and procedures relating to section’s objectives
- Consults with staff and consultants to determine scope of services, budgets and specifications for projects; established timelines and implements processes to track and monitor the progress of projects and the accomplishment of key objectives
- Functions as a specialized advisor/technical expert to executive level managers
- Coordinates and administers citywide initiatives, departmental programs and special projects of a complex and technical nature
- Develops and negotiates contract terms and monitors services provided by private contractors ensuring contract provisions meet program specifications
- Oversees DWM's water meter replacement project of water meters and transmitters
- Responsible for managing the upgrade and replacement of DWM's meter reading system
- Provides analysis and processes automated exception reports associated with data entry errors or duplicate serial numbers related to water meter replacements and/or meter reading projects.
Additional duties may be required for this position
Location: Various
Days: Various
Hours: Various
THIS POSITION IS EXEMPT FROM THE CAREER SERVICE
Qualifications
Nine years of project management work experience OR
Associate's Degree from an accredited college in Business Administration, Public Administration or in a field of study directly related to the responsibilities of the position, PLUS at least seven years of project management work experience OR
Bachelor's Degree from an accredited college or university in Business Administration, Public Administration or in a field of study directly related to the responsibilities of the position, PLUS at least five years of project management work experience OR
Master's Degree or Doctorate from an accredited college or university in Business Administration, Public Administration or in a field of study directly related to the responsibilities of the position, PLUS at least four years of project management work experience.
SELECTION REQUIREMENTS
This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.
APPLICATION EVALUATION:
Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.
COMMITMENT TO DIVERSITY:
To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.
City of Chicago
Brandon Johnson, Mayor
Job Posting: Jun 17, 2026, 12:00:00 AM | Closing Date (Period for Applying) - External: Jun 25, 2026, 11:59:00 PM
BU: 09 | Salary: $89,112.00/year
Pay Basis: Yearly
See All 5,088+ Project Administrator Jobs
Jump back to the full list of openings and apply to any project administrator role that fits.
Find Project Administrator JobsProject Administrator Job Market
A snapshot from current openings nationwide, updated as new roles post.
Who's Hiring
- Medpace172
- DaVita109
- CVS Health66
- Amazon53
- Houston Methodist51
Top Industries Hiring
- Healthcare & Medical Services1,695
- Education764
- Biotechnology & Pharmaceuticals455
- Technology & Software421
- Consulting & Professional Services417
What Employers Look For
The qualifications that appear most often in project administrator jobs.
- Proficiency with project management tools such as Microsoft Project, Asana, or Jira
- Experience maintaining project documentation, schedules, and status reports
- Strong written and verbal communication skills for cross-functional coordination
- Associate or bachelor's degree in business administration, construction management, or a related field
- Familiarity with budget tracking, purchase orders, and invoice processing
- PMI CAPM or PMP certification preferred for mid-level and senior positions
Tips for Your Project Administrator Job Search
Tailor your resume to the sector
Project administrator roles in construction emphasize RFIs and submittals, while IT-focused roles prioritize JIRA or Asana proficiency. Swap in the right vocabulary for each application so your resume reflects the specific workflows that sector uses.
Highlight document control experience explicitly
Many hiring managers screen for document control as a standalone skill. Call it out in its own bullet rather than burying it under general admin duties. Name the systems you used, such as Procore, SharePoint, or Bluebeam, to pass automated screening.
Apply early to roles that fit
Migrate Mate lists project administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Get a PMP or CAPM before senior roles
Senior project administrator postings increasingly list PMI certifications as preferred or required. Even the entry-level CAPM signals commitment to project methodology and gives your application a concrete credential to anchor screening conversations.
Prepare scenario answers around schedule slippage
Interviewers for project administrator roles almost always ask how you've handled a delayed deliverable or a missed milestone. Prepare two concrete examples with a clear action you took and a measurable outcome to anchor your answers.
Negotiate scope into your offer conversation
Project administrator comp is often tied to project size and complexity. When negotiating, ask directly about the scale of projects you'd support. Larger portfolios justify higher bands, so clarifying scope early gives you a legitimate basis for a stronger offer.
Project Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most project administrators?
The companies hiring the most project administrators right now include Medpace, DaVita, and CVS Health, with the largest share of openings in California, Texas, and New York, based on current listings on Migrate Mate as of June 2026. Demand is particularly strong in construction, government contracting, and healthcare systems management.
How many project administrator jobs are remote?
About 23% of project administrator openings are fully remote or hybrid as of June 2026, with remote availability concentrated in IT project support and software implementation roles. Construction and facilities project administrator roles are more likely to require on-site presence due to fieldwork coordination and contractor oversight responsibilities.
How do you become a project administrator?
Start by earning an associate or bachelor's degree in business administration, construction management, or a related field. Build foundational skills in scheduling tools and document control, then apply for coordinator or administrative assistant roles on project teams. Earning a CAPM certification while working entry-level positions strengthens your candidacy for dedicated project administrator roles.
Can you get a project administrator job with little experience?
Yes, many employers hire entry-level project administrators from general administrative backgrounds if you can demonstrate proficiency with scheduling software and document management. Volunteer coordination, internship experience, or coursework in project management methodology all count. Applying to smaller firms or subcontractors is often more accessible than targeting large general contractors or enterprise IT departments as a first role.
What does the project administrator interview process look like?
Most project administrator interviews run two to three rounds. The first is typically a phone or video screen focused on your background and tool familiarity. A second round usually involves behavioral questions about how you've managed competing deadlines or stakeholder communication. Some employers add a practical exercise, such as reviewing a sample project schedule or drafting a status update.
Where can I find and apply to project administrator jobs?
You can find and apply to project administrator jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your experience and specialization, then apply directly to each one that fits.
See All 5,088+ Project Administrator Jobs
Jump back to the full list of openings and apply to any project administrator role that fits.
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