Senior Level Project Administrator Jobs
Senior level project administrator jobs place experienced professionals in charge of program governance, cross-functional coordination, and the operational frameworks that keep complex initiatives on track. Roles are concentrated in Consulting & Professional Services, Accounting & Auditing, and Construction & Real Estate, with a mix of on-site, remote, and hybrid settings, and employers like BRPH, Stantec, and Deloitte hiring at this level now.
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Showing 5 of 6+ Senior Level Project Administrator jobs
What You'll Be Doing
Job Scope: The Project Administrator is generally responsible for project administration including overall planning, tracking and documentation of one or several projects from the project proposal phase to the project closeout phase. Projects are typically outlined with specific guidelines and procedures. This position is also responsible for overall department support, including but not limited to the leader and project managers for the specific discipline assigned to. This work will be performed under general supervision.
Primary responsibilities will include but are not limited to:
Assisting in Resource Planning and producing reports.
Preparation of project organizational charts.
Preparation of project correspondence and transmittals.
Preparation of project mailings and labels.
Entering and maintaining current client contact information
Utilizing technical writing skills to assist in creating and preparing proposals and other technical documents, as well as proofing of technical documents.
Scheduling project and client meetings and arrangements.
Preparation and distribution of project meeting notes.
Preparation of client and project presentations.
Execution of special projects.
Providing scanning, copying, faxing, and filing services for project related information.
Maintaining professional appearance of meeting spaces.
Ideal Background
Education: High School Diploma or equivalent is required. Advanced coursework is highly preferred.
Experience: Requires 6 or more years of experience in providing administrative support, preferably in an industrial engineering environment.
Required Knowledge, Skills, and Abilities:
Knowledge and application of company standards.
Knowledge and application of office administration procedures.
Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.
Proficient in the use of Newforma and other software as needed.
Extreme attention to detail.
Excellent proofreading and grammar.
Ability to communicate effectively, both verbal and written.
Ability to maintain confidentiality in all areas.
Ability to work in a fast-paced environment with extreme multi-tasking.
Ability to prioritize effectively.
Ability to accurately develop reports.
Ability to maintain effective working relationships with teammates, clients, and vendors.
Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.
Ability to find and communicate accurate information.
Ability to work flexible hours as needed.
Physical Requirements:
Ability to sit, stand or walk for long periods of time.
77034
Hargrove Culture
We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.
Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.
As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.
Equal Opportunity Employment Statement
Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.
Hargrove is a drug-free workplace.
The selected candidate must be authorized to work in the United States.
What You'll Be Doing
Job Scope: The Project Administrator is generally responsible for project administration including overall planning, tracking and documentation of one or several projects from the project proposal phase to the project closeout phase. Projects are typically outlined with specific guidelines and procedures. This position is also responsible for overall department support, including but not limited to the leader and project managers for the specific discipline assigned to. This work will be performed under general supervision.
Primary responsibilities will include but are not limited to:
Assisting in Resource Planning and producing reports.
Preparation of project organizational charts.
Preparation of project correspondence and transmittals.
Preparation of project mailings and labels.
Entering and maintaining current client contact information
Utilizing technical writing skills to assist in creating and preparing proposals and other technical documents, as well as proofing of technical documents.
Scheduling project and client meetings and arrangements.
Preparation and distribution of project meeting notes.
Preparation of client and project presentations.
Execution of special projects.
Providing scanning, copying, faxing, and filing services for project related information.
Maintaining professional appearance of meeting spaces.
Ideal Background
Education: High School Diploma or equivalent is required. Advanced coursework is highly preferred.
Experience: Requires 6 or more years of experience in providing administrative support, preferably in an industrial engineering environment.
Required Knowledge, Skills, and Abilities:
Knowledge and application of company standards.
Knowledge and application of office administration procedures.
Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.
Proficient in the use of Newforma and other software as needed.
Extreme attention to detail.
Excellent proofreading and grammar.
Ability to communicate effectively, both verbal and written.
Ability to maintain confidentiality in all areas.
Ability to work in a fast-paced environment with extreme multi-tasking.
Ability to prioritize effectively.
Ability to accurately develop reports.
Ability to maintain effective working relationships with teammates, clients, and vendors.
Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.
Ability to find and communicate accurate information.
Ability to work flexible hours as needed.
Physical Requirements:
Ability to sit, stand or walk for long periods of time.
77034
Hargrove Culture
We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.
Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.
As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.
Equal Opportunity Employment Statement
Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.
Hargrove is a drug-free workplace.
The selected candidate must be authorized to work in the United States.
See All 6 Senior Level Project Administrator Jobs
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Who's Hiring
Top Industries Hiring
- Consulting & Professional Services
- Accounting & Auditing
- Construction & Real Estate
- Investment & Asset Management
Senior Level Project Administrator Jobs: Frequently Asked Questions
How do I get a senior level project administrator job?
Employers hiring at this level look for candidates who have owned project lifecycles end to end, not just supported them. Demonstrable experience leading cross-functional teams, managing stakeholder expectations, and building or refining administrative systems gives candidates a clear edge. Certifications like PMP or CAPM strengthen an application, but portfolio evidence of scope ownership and measurable outcomes carries more weight at the senior level.
Which companies hire senior level project administrators?
Companies hiring senior level project administrators right now include BRPH, Stantec, and Deloitte, based on current listings on Migrate Mate as of September 2026. Hiring at this level tends to come from large enterprises, government contractors, and organizations running multi-phase capital or technology programs that require experienced administrative leadership to keep delivery on track.
Are there remote senior level project administrator jobs?
Yes, though availability varies by industry and employer. About 0% of senior level project administrator openings are remote or hybrid as of September 2026, reflecting broader shifts in how organizations structure project teams. Roles tied to on-site operations, construction, or regulated environments tend to require a physical presence, while corporate and technology programs offer more flexibility.
What makes a project administrator role senior level?
Senior level project administrator roles go beyond scheduling and documentation. They involve owning administrative systems across multiple concurrent projects, advising project managers on process gaps, and mentoring junior coordinators. Senior roles typically carry accountability for compliance, reporting integrity, and continuous process improvement, and require the judgment to navigate ambiguity and escalate risks without direct supervision.
Which industries hire the most senior level project administrators?
Senior level project administrator roles concentrate in Consulting & Professional Services, Accounting & Auditing, and Construction & Real Estate, based on current listings on Migrate Mate as of September 2026. These sectors tend to run large, regulation-heavy, or multi-stakeholder programs where experienced administrative professionals are essential to maintaining delivery discipline, audit readiness, and operational continuity across extended project timelines.