Entry Level Project Administrator Jobs
New grad project administrator jobs welcome recent graduates and entry level candidates with zero to two years of experience, where strong internship work or a portfolio demonstrating organization and coordination skills can matter more than a long resume. Most openings are on-site roles across Construction & Real Estate, Manufacturing, and Staffing & Recruiting, with employers like Jobot, ECS Limited, and Trane Technologies hiring at this level now.
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Showing 5 of 34+ Entry Level Project Administrator jobs
Responsibilities
- Organize comprehensive project records and job folders using software to maintain operational transparency.
- Facilitate the permitting process by coordinating with government agencies and contractors to secure necessary licenses and approvals.
- Track and distribute vital documents, including submittals, RFIs, and change orders, to ensure subcontractors have the most current information.
- Manage the accurate filing of Notices of Commencement and other mandatory project documentation to ensure legal and regulatory compliance.
- Maintain blueprint version control by uploading and managing revisions to prevent costly field errors.
- Coordinate complex logistics, including travel arrangements and material deliveries, to support field Superintendents and site staff.
- Communicate professionally with vendors and subcontractors to resolve contract revisions and administrative inquiries.
Qualifications
- Minimum of 2 years of experience in an administrative or project support role.
- High School Diploma or GED.
- Proficiency in Microsoft Office 365, specifically Excel, Word, and Outlook.
- Proven ability to prioritize tasks and meet strict deadlines in a fast-paced office setting.
- Prior experience working within a construction, engineering, or architectural environment.
Responsibilities
- Organize comprehensive project records and job folders using software to maintain operational transparency.
- Facilitate the permitting process by coordinating with government agencies and contractors to secure necessary licenses and approvals.
- Track and distribute vital documents, including submittals, RFIs, and change orders, to ensure subcontractors have the most current information.
- Manage the accurate filing of Notices of Commencement and other mandatory project documentation to ensure legal and regulatory compliance.
- Maintain blueprint version control by uploading and managing revisions to prevent costly field errors.
- Coordinate complex logistics, including travel arrangements and material deliveries, to support field Superintendents and site staff.
- Communicate professionally with vendors and subcontractors to resolve contract revisions and administrative inquiries.
Qualifications
- Minimum of 2 years of experience in an administrative or project support role.
- High School Diploma or GED.
- Proficiency in Microsoft Office 365, specifically Excel, Word, and Outlook.
- Proven ability to prioritize tasks and meet strict deadlines in a fast-paced office setting.
- Prior experience working within a construction, engineering, or architectural environment.
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Find JobsEntry Level Project Administrator Job Market
Who's Hiring
Top Industries Hiring
- Construction & Real Estate11
- Manufacturing6
- Staffing & Recruiting6
- Consulting & Professional Services5
- Technology & Software3
Entry Level Project Administrator Jobs: Frequently Asked Questions
How do I get an entry level project administrator job?
Employers hiring at this level look for candidates who can demonstrate attention to detail, comfort with project management tools like Asana or Trello, and experience coordinating tasks, even from internships or coursework. A resume that highlights a specific project you helped organize, tracked, or delivered from start to finish gives you a concrete edge over candidates who only list general skills.
Which companies hire entry level project administrators?
Companies hiring entry level project administrators right now include Jobot, ECS Limited, and Trane Technologies, based on current listings on Migrate Mate as of August 2026. Hiring at this level comes from a wide range of employers, including mid-size firms, government contractors, and large enterprises that run structured onboarding programs for junior administrative and project support staff.
Are there remote entry level project administrator jobs?
Yes, though on-site and hybrid roles still make up the majority at this stage. About 26% of entry level project administrator openings are remote or hybrid as of August 2026, meaning fully remote positions exist but competition for them tends to be higher since they attract candidates from across the country.
Are these new grad project administrator jobs?
Yes, these listings include new grad, recent graduate, and junior roles alongside other entry level openings. A posting is generally new grad friendly when it welcomes zero to two years of experience, counts internships or student project work toward that requirement, or explicitly mentions that a portfolio or academic project history can substitute for professional experience.
Which industries hire the most entry level project administrators?
Entry Level project administrator roles concentrate in Construction & Real Estate, Manufacturing, and Staffing & Recruiting, based on current listings on Migrate Mate as of August 2026. These sectors tend to run large, structured projects that require dedicated administrative and coordination support, creating consistent demand for junior staff who can help keep timelines, documentation, and stakeholder communication on track.