Entry Level Project Administrator Jobs
New grad project administrator jobs welcome recent graduates and entry level candidates with zero to two years of experience, where strong internship work or a portfolio demonstrating organization and coordination skills can matter more than a long resume. Most openings are on-site roles across Staffing & Recruiting, Construction & Real Estate, and Manufacturing, with employers like Jobot, Dometic, and Convergint hiring at this level now.
Find JobsOverview
Showing 5 of 20+ Entry Level Project Administrator jobs
Duties & Responsibilities
- Project Site Support: Provide day-to-day administrative and logistical support for project sites, ensuring smooth operations and timely resolution of on-site administrative needs.
- Accommodation & Transportation: Coordinate housing, rental cars, transportation, and other daily living arrangements for project personnel, including lease arrangements, vehicle rentals, and related services.
- Employee Services: Respond promptly to employees' requests and concerns regarding accommodation, transportation, meals, and other daily living needs. Ensure timely and effective support for project team members.
- Vendor & Supplier Management: Identify, evaluate, and coordinate local service providers, negotiate pricing, manage service agreements, and maintain good vendor relationships.
- Cost Control & Optimization: Develop cost-saving plans for accommodation, transportation, and other project-related administrative expenses. Regularly compare service providers, evaluate costs, and identify opportunities to improve efficiency and reduce expenses.
- Administrative Coordination: Handle daily administrative tasks, including document management, data entry, expense tracking, invoice verification, and preparation of administrative reports.
- Travel & Logistics Coordination: Arrange business travel, local transportation, and other logistical support for employees traveling between project locations.
- Cross-functional Coordination: Work closely with project managers, HR, Finance, and other departments to ensure effective coordination and support for project operations.
Requirements
- Previous experience in project administration, site administration, office administration, logistics, or a related field.
- Willingness and ability to travel to different project sites across the United States as business needs require.
- Strong sense of responsibility, urgency, and responsiveness, with the ability to handle requests and resolve issues in a timely manner.
- Strong organizational, communication, coordination, and problem-solving skills.
- Experience coordinating employee housing, rental vehicles, transportation, hotels, or other logistical services is highly preferred.
- Ability to negotiate with vendors, compare service costs, and develop practical cost-saving solutions.
- Good computer skills, including Microsoft Office (Excel, Word, Outlook); experience with expense management or procurement systems is a plus.
- Ability to work independently, manage multiple priorities, and perform effectively in a fast-paced, project-driven environment.
- Bilingual in English and Chinese is a plus.
Preferred Qualifications
- Experience supporting automotive manufacturing, industrial automation, engineering, or construction project sites.
- Familiarity with local housing markets, vehicle rental services, and business service providers in the United States.
- Valid driver's license and ability to travel between project locations.
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Work Location: In person
Duties & Responsibilities
- Project Site Support: Provide day-to-day administrative and logistical support for project sites, ensuring smooth operations and timely resolution of on-site administrative needs.
- Accommodation & Transportation: Coordinate housing, rental cars, transportation, and other daily living arrangements for project personnel, including lease arrangements, vehicle rentals, and related services.
- Employee Services: Respond promptly to employees' requests and concerns regarding accommodation, transportation, meals, and other daily living needs. Ensure timely and effective support for project team members.
- Vendor & Supplier Management: Identify, evaluate, and coordinate local service providers, negotiate pricing, manage service agreements, and maintain good vendor relationships.
- Cost Control & Optimization: Develop cost-saving plans for accommodation, transportation, and other project-related administrative expenses. Regularly compare service providers, evaluate costs, and identify opportunities to improve efficiency and reduce expenses.
- Administrative Coordination: Handle daily administrative tasks, including document management, data entry, expense tracking, invoice verification, and preparation of administrative reports.
- Travel & Logistics Coordination: Arrange business travel, local transportation, and other logistical support for employees traveling between project locations.
- Cross-functional Coordination: Work closely with project managers, HR, Finance, and other departments to ensure effective coordination and support for project operations.
Requirements
- Previous experience in project administration, site administration, office administration, logistics, or a related field.
- Willingness and ability to travel to different project sites across the United States as business needs require.
- Strong sense of responsibility, urgency, and responsiveness, with the ability to handle requests and resolve issues in a timely manner.
- Strong organizational, communication, coordination, and problem-solving skills.
- Experience coordinating employee housing, rental vehicles, transportation, hotels, or other logistical services is highly preferred.
- Ability to negotiate with vendors, compare service costs, and develop practical cost-saving solutions.
- Good computer skills, including Microsoft Office (Excel, Word, Outlook); experience with expense management or procurement systems is a plus.
- Ability to work independently, manage multiple priorities, and perform effectively in a fast-paced, project-driven environment.
- Bilingual in English and Chinese is a plus.
Preferred Qualifications
- Experience supporting automotive manufacturing, industrial automation, engineering, or construction project sites.
- Familiarity with local housing markets, vehicle rental services, and business service providers in the United States.
- Valid driver's license and ability to travel between project locations.
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Work Location: In person
See All 20 Entry Level Project Administrator Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsEntry Level Project Administrator Job Market
Who's Hiring
Top Industries Hiring
- Staffing & Recruiting
- Construction & Real Estate
- Manufacturing
- Technology & Software
- Consulting & Professional Services
Entry Level Project Administrator Jobs: Frequently Asked Questions
How do I get an entry level project administrator job?
Employers hiring at this level look for candidates who can demonstrate attention to detail, comfort with project management tools like Asana or Trello, and experience coordinating tasks, even from internships or coursework. A resume that highlights a specific project you helped organize, tracked, or delivered from start to finish gives you a concrete edge over candidates who only list general skills.
Which companies hire entry level project administrators?
Companies hiring entry level project administrators right now include Jobot, Dometic, and Convergint, based on current listings on Migrate Mate as of November 2026. Hiring at this level comes from a wide range of employers, including mid-size firms, government contractors, and large enterprises that run structured onboarding programs for junior administrative and project support staff.
Are there remote entry level project administrator jobs?
Yes, though on-site and hybrid roles still make up the majority at this stage. About 14% of entry level project administrator openings are remote or hybrid as of November 2026, meaning fully remote positions exist but competition for them tends to be higher since they attract candidates from across the country.
Are these new grad project administrator jobs?
Yes, these listings include new grad, recent graduate, and junior roles alongside other entry level openings. A posting is generally new grad friendly when it welcomes zero to two years of experience, counts internships or student project work toward that requirement, or explicitly mentions that a portfolio or academic project history can substitute for professional experience.
Which industries hire the most entry level project administrators?
Entry Level project administrator roles concentrate in Staffing & Recruiting, Construction & Real Estate, and Manufacturing, based on current listings on Migrate Mate as of November 2026. These sectors tend to run large, structured projects that require dedicated administrative and coordination support, creating consistent demand for junior staff who can help keep timelines, documentation, and stakeholder communication on track.