Remote Project Administrator Jobs
Remote project administrator jobs are open across the U.S. at remote-first firms and distributed teams, with strong demand in sectors like technology, healthcare, and professional services. Employers hiring remotely right now include SYSTRA, DreamHost, and Convergint. Find a role that fits below and apply directly.
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The Project Administrator supports our Project Managers and oversees project coordination from initial setup through fabrication, erection, and final closeout. The role serves as a key liaison among project management, production, field teams, subcontractors, general contractors, and vendors.
- Coordinate project setup, schedules, documentation, job tracking systems, and project management platforms including Procore, Raken, StruMIS, and related systems.
- Manage subcontractor coordination, including contracts, purchase orders, scheduling, invoicing, change orders, insurance certificates, and compliance documentation.
- Oversee project insurance and compliance requirements, ensuring subcontractors meet contractual and site-specific requirements prior to mobilization.
- Manage submittals, RFIs, drawing revisions, approvals, and document control to keep fabrication and erection activities on schedule.
- Track change orders, cost impacts, RFQs, ASIs, subcontractor pricing, and other project-related financial documentation.
- Coordinate welding permits, fire watch requirements, special inspections, and other regulatory and safety documentation.
- Support fabrication and production by coordinating material releases, drawing revisions, purchasing information, and communication among detailing, shop, and field teams.
- Coordinate field documentation, erection plans, installation drawings, safety records, daily reports, JSAs/JHAs, and other required field documentation.
- Track non-conformances and work with Quality Control, detailing, production, and project teams to resolve fabrication or field issues.
- Manage project closeout requirements, including punch lists, as-built drawings, warranties, LEED documentation, and other turnover requirements.
- Participate in project coordination and production meetings, maintain schedules and action items, and proactively identify potential delays or project issues.
- Provide leadership and support to Project Administrators, including assigning work, monitoring progress, mentoring staff, and helping improve project management processes.
- Serve as a primary point of contact for general contractors, subcontractors, and internal departments at the direction of Project Management, Field Supervision, and Production Management.
This positions is based in Rowley, MA and will not have the option of remote work arrangements. We offer benefits to include health, dental, vision and life/disability insurances, annual paid holidays, Paid Time Off, and 401K Retirement Savings. Candidates may be required to pass pre-employment screening. CIC is a drug free workplace and an Equal Opportunity Employer. Salary is commensurate with experience.
If you qualify for this position, please email a cover letter and resume to j.odonnell@caponeiron.com.
Job Type: Full-time
Pay: $60,000.00 - $90,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Relocation assistance
- Retirement plan
- Vision insurance
Experience:
- Steel Fabrication: 1 year (Required)
License/Certification:
- Drivers License (Required)
Ability to Commute:
- Rowley, MA 01969 (Required)
Ability to Relocate:
- Rowley, MA 01969: Relocate with an employer provided relocation package (Required)
Work Location: In person
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Find JobsRemote Project Administrator Job Market
Who's Hiring
Top Industries Hiring
- Construction & Real Estate
What Employers Look For
The qualifications that appear most often in remote project administrator jobs.
- Proficiency with project management tools such as Microsoft Project, Asana, or Jira
- Experience maintaining project documentation, schedules, and status reports
- Strong written and verbal communication skills for cross-functional coordination
- Associate or bachelor's degree in business administration, construction management, or a related field
- Familiarity with budget tracking, purchase orders, and invoice processing
- PMI CAPM or PMP certification preferred for mid-level and senior positions
Tips for Your Remote Project Administrator Job Search
Apply early to remote roles that fit
Migrate Mate lists remote project administrator openings from across the U.S. in one place, so you can find roles that match your background and apply directly without sorting through listings mixed with on-site work.
Show async communication skills upfront
Remote employers expect project administrators to keep distributed teams aligned without real-time meetings. Highlight experience writing clear status updates, documenting decisions, and managing shared project trackers in tools like Asana, Jira, or Notion.
Prove self-direction in your resume
Remote project administrator hiring managers screen for candidates who manage their own workload without supervision. Lead resume bullets with outcomes you owned end to end, naming the project scope, the tools you used, and what you delivered.
Prepare for an async remote interview process
Many remote employers use video interviews, written assessments, or take-home coordination exercises to evaluate project administrators. Practice articulating how you prioritize competing deadlines and how you handle ambiguity when a manager is in a different time zone.
Remote Project Administrator Jobs: Frequently Asked Questions
How do I get a remote project administrator job?
Target companies built around distributed teams, such as remote-first software firms and consulting organizations, where project administrators coordinate across time zones by default. Remote employers screen heavily for written communication, self-directed work habits, and fluency with async tools like project management platforms and shared documentation systems. Demonstrating those skills concretely in your application materials gives you a real edge over candidates with equivalent experience but no remote background.
Which companies hire remote project administrators?
Companies hiring remote project administrators right now include SYSTRA, DreamHost, and Convergint, based on current remote listings on Migrate Mate as of September 2026. Remote-first technology firms, distributed professional services companies, and healthcare organizations with multi-site operations are among the most consistent sources of remote project administrator openings.
Can you get a remote project administrator job with no experience?
Yes, but remote entry-level roles are harder to land because employers expect you to manage your own workflow and communicate proactively without in-person oversight from day one. Smaller remote-first companies and nonprofits are more open to entry-level candidates. Showing a portfolio of organized, self-directed work, volunteer coordination, or completed project management coursework can substitute for formal experience and open the door to a first role.
Do you need a degree for remote project administrator jobs?
Not always. Many remote employers weigh demonstrated organizational skills, experience coordinating deliverables, and proficiency with project management tools at least as heavily as a degree. Candidates who can show clear results from past projects, whether professional or self-directed, often compete well. A recognized certification in project management can also strengthen an application when a formal degree is absent.
Which industries hire the most remote project administrators?
Remote project administrator roles concentrate in Construction & Real Estate, based on current remote listings on Migrate Mate as of September 2026. These sectors rely on distributed teams coordinating complex deliverables across multiple locations, making remote project administrators a core part of how work gets done.
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