Registrar Jobs
Registrar jobs are open across higher education, healthcare, and K-12 school districts, at levels from entry-level registrar clerk to senior registrar and director of registration, with specializations in academic records, patient registration, and enrollment management. Find a role that fits from the openings below and apply directly.
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About Covista
Covista (NYSE: CVSA) is America's largest healthcare educator, serving 100,000 students and supported by a community of 400,000 alumni across five accredited institutions. Through personalized, tech-enabled education powered by 10,000 faculty and colleagues, Covista expands access to healthcare careers and addresses the U.S. healthcare workforce shortage at scale. Covista is the parent company of American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine and Walden University.
Our colleagues come from a wide range of backgrounds, business, academia, healthcare, government and nonprofits, and are part of a culture where doing exceptional work and making a meaningful difference for students and society aren't separate goals—they're one and the same. This means creating an environment where colleagues can develop new skills, build careers that match their ambitions and see the tangible impact of their work on healthcare education and workforce development. Colleagues who deliver results and embrace new tools to work smarter are valued for their contributions. But what makes working at Covista distinctive is our impact. Our faculty and colleagues don't just support healthcare education—they shape it. This isn't abstract purpose work. It's solving real problems for real people in real communities while advancing careers.
We operate on a hybrid schedule with four in-office days per week (Monday–Thursday). This approach enhances creativity, innovation, communication, and relationship-building, fostering a dynamic and collaborative work environment.
For more information, visit covista.com and follow us on LinkedIn, Instagram and YouTube.
Job Description
Opportunity at a Glance
The Lead, Registrar Services Representative position works behind the scenes to complete transcript evaluations, graduation audits, records review, student registration, and various stretch assignments in support of the Registrar Services department and institutional partners. These functions are performed with minimal supervision and with a deep level of subject matter expertise. Additionally, this position supports the daily oversight of tasks and responsibilities in the Registrar Services department.
Responsibilities
- Develops and assigns daily game plan to an assigned Registrar Services team.
- Manages a daily case load of a minimum productivity expectation of 50%.
- Reports on Registrar Services productivity and analyzes data to seek performance trends and improvements
- Reports on Registrar Services service levels and seeks to continually improve service to institutional partners.
- Provides mentoring and coaching to Registrar Services Representatives based on colleague productivity and performance.
- Continually seeks to identify procedural improvements and supports the implementation of identified opportunities.
- Develops and delivers, with the support of Senior Registrar Services Representatives, departmental training with a high level of subject matter expertise
- Serves as a point-of-contact to institutional partners and supports the resolution of escalated matters.
- Completes other duties as assigned.
- Performs other duties as assigned
- Complies with all policies and standards
Qualifications
- Bachelor's Degree Required and
- Strong customer service experience, preferably in an academic or professional setting Required and
- 1+ year experience mentoring, coaching, and delivering feedback Required
- Subject Matter Expert on institutional policies and procedures
- Outstanding communication and interpersonal skills with strong attention to detail
- Proven ability to collaborate and build effective relationships with institutional partners
- Ability to work effectively autonomously and independently while still engaging a high-performing team and collaborating with leadership
- Proven ability to set deadlines and ensure goals are completed
- Strong presentation skills and prior experience speaking in front of leadership
- Flexible and adaptable.
Additional Information
In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $49199.33 and $88841.36. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits.
Covista offers a robust suite of benefits including:
Health, dental, vision, life and disability insurance- 401k Retirement Program + 6% employer match
- Participation in Covista’s Flexible Time Off (FTO) Policy
-
12 Paid Holidays
For more information related to our benefits please visit:
https://careers.covista.com/benefits
Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation
About Covista
Covista (NYSE: CVSA) is America's largest healthcare educator, serving 100,000 students and supported by a community of 400,000 alumni across five accredited institutions. Through personalized, tech-enabled education powered by 10,000 faculty and colleagues, Covista expands access to healthcare careers and addresses the U.S. healthcare workforce shortage at scale. Covista is the parent company of American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine and Walden University.
Our colleagues come from a wide range of backgrounds, business, academia, healthcare, government and nonprofits, and are part of a culture where doing exceptional work and making a meaningful difference for students and society aren't separate goals—they're one and the same. This means creating an environment where colleagues can develop new skills, build careers that match their ambitions and see the tangible impact of their work on healthcare education and workforce development. Colleagues who deliver results and embrace new tools to work smarter are valued for their contributions. But what makes working at Covista distinctive is our impact. Our faculty and colleagues don't just support healthcare education—they shape it. This isn't abstract purpose work. It's solving real problems for real people in real communities while advancing careers.
We operate on a hybrid schedule with four in-office days per week (Monday–Thursday). This approach enhances creativity, innovation, communication, and relationship-building, fostering a dynamic and collaborative work environment.
For more information, visit covista.com and follow us on LinkedIn, Instagram and YouTube.
Job Description
Opportunity at a Glance
The Lead, Registrar Services Representative position works behind the scenes to complete transcript evaluations, graduation audits, records review, student registration, and various stretch assignments in support of the Registrar Services department and institutional partners. These functions are performed with minimal supervision and with a deep level of subject matter expertise. Additionally, this position supports the daily oversight of tasks and responsibilities in the Registrar Services department.
Responsibilities
- Develops and assigns daily game plan to an assigned Registrar Services team.
- Manages a daily case load of a minimum productivity expectation of 50%.
- Reports on Registrar Services productivity and analyzes data to seek performance trends and improvements
- Reports on Registrar Services service levels and seeks to continually improve service to institutional partners.
- Provides mentoring and coaching to Registrar Services Representatives based on colleague productivity and performance.
- Continually seeks to identify procedural improvements and supports the implementation of identified opportunities.
- Develops and delivers, with the support of Senior Registrar Services Representatives, departmental training with a high level of subject matter expertise
- Serves as a point-of-contact to institutional partners and supports the resolution of escalated matters.
- Completes other duties as assigned.
- Performs other duties as assigned
- Complies with all policies and standards
Qualifications
- Bachelor's Degree Required and
- Strong customer service experience, preferably in an academic or professional setting Required and
- 1+ year experience mentoring, coaching, and delivering feedback Required
- Subject Matter Expert on institutional policies and procedures
- Outstanding communication and interpersonal skills with strong attention to detail
- Proven ability to collaborate and build effective relationships with institutional partners
- Ability to work effectively autonomously and independently while still engaging a high-performing team and collaborating with leadership
- Proven ability to set deadlines and ensure goals are completed
- Strong presentation skills and prior experience speaking in front of leadership
- Flexible and adaptable.
Additional Information
In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $49199.33 and $88841.36. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits.
Covista offers a robust suite of benefits including:
Health, dental, vision, life and disability insurance- 401k Retirement Program + 6% employer match
- Participation in Covista’s Flexible Time Off (FTO) Policy
-
12 Paid Holidays
For more information related to our benefits please visit:
https://careers.covista.com/benefits
Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation
Registrar Jobs by Experience Level
See All 741+ Registrar Jobs
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Find Registrar JobsRegistrar Job Market
Who's Hiring
- Nicklaus Children's Health System14
- Prime Healthcare Services10
- Mercyhealth9
- Mission Health9
- ThedaCare8
Top Industries Hiring
- Healthcare & Medical Services34
- Education17
- Insurance2
- Science & Research2
- Technology & Software2
What Employers Look For
The qualifications that appear most often in registrar jobs.
- Bachelor's degree in education, health information management, business administration, or a related field
- Experience with student or patient information systems such as Banner, PeopleSoft, Epic, or PowerSchool
- Knowledge of FERPA regulations and records confidentiality requirements
- Strong data entry accuracy and database management skills
- Ability to interpret and apply institutional policies, deadlines, and academic or clinical procedures
- Experience with transcript processing, enrollment verification, or patient registration workflows
Tips for Your Registrar Job Search
Tailor your resume to the sector
Academic, healthcare, and school district registrar roles each expect different core competencies. Highlight student information systems experience for higher ed, patient registration workflows for healthcare, and FERPA compliance knowledge across all sectors so hiring managers see relevant expertise immediately.
Highlight your records management systems
Registrar postings almost always list specific platforms: Banner, PeopleSoft, Epic, Cerner, or PowerSchool. Name every system you have worked in directly on your resume, including version or module experience, because applicant tracking systems filter on exact software names before a recruiter ever reads your file.
Apply early to roles that fit
Migrate Mate lists registrar openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter openings by accreditation requirements
Some registrar positions require specific credentials like NRHA certification for healthcare or familiarity with SACSCOC standards in higher education. Read each job description for accreditation language and only apply where your background aligns, so your application isn't screened out early.
Prepare scenario answers around data integrity
Registrar interviews frequently probe how you have caught and corrected record errors under time pressure. Draft two or three specific examples involving duplicate records, conflicting enrollment data, or audit discrepancies, and practice describing exactly what steps you took to resolve each one.
Negotiate around title and system access
Registrar compensation often varies more by title level and department budget than industry norms suggest. When an offer comes in, ask about the job title band, system administrator privileges, and professional development funding before accepting, since those factors shape your long-term trajectory more than a small starting salary difference.
Registrar Jobs: Frequently Asked Questions
Which companies are hiring the most registrars?
The companies hiring the most registrars right now include Nicklaus Children's Health System, Prime Healthcare Services, and Mercyhealth, with the largest share of openings in Texas, Florida, and New York, based on current listings on Migrate Mate as of November 2026. Demand tends to be concentrated at large university systems, regional hospital networks, and multi-campus K-12 districts.
How many registrar jobs are remote?
About 49% of registrar openings are fully remote or hybrid as of November 2026, with availability varying significantly by sector. Patient registration roles in healthcare are the least likely to be remote because they require in-person verification, while academic records and enrollment management positions at larger universities offer the highest share of remote and hybrid arrangements.
How do you become a registrar?
Start by earning a bachelor's degree in a field like education, health information management, or business administration. Gain experience in records management, data entry, or administrative support, ideally within a university, hospital, or school district. Build proficiency in at least one major student or patient information system, learn the relevant confidentiality regulations for your target sector, and apply for entry-level registrar or records coordinator roles to start building direct experience.
How do you get hired as a registrar with little experience?
Target entry-level titles like registrar assistant, enrollment clerk, or records coordinator, which typically require only a high school diploma or some college coursework. Emphasize any experience handling confidential documents, processing forms under deadlines, or working with databases in any context. Volunteering or interning in a university admissions office or hospital patient services department gives you direct exposure to the workflows registrars manage daily and makes your application noticeably more competitive.
What does the registrar interview process look like?
Most registrar interviews involve an initial phone screen with HR focused on your background and availability, followed by one or two rounds with the hiring manager and sometimes a department director. Expect scenario-based questions about handling data discrepancies, managing high-volume deadline periods like enrollment or discharge processing, and applying confidentiality policies. Some employers include a short skills assessment testing data entry accuracy or familiarity with their specific records system.
Where can I find and apply to registrar jobs?
You can find and apply to registrar jobs on Migrate Mate, which lists current openings from across the United States in one place. Search the listings to find roles that match your background, sector preference, and location, then apply directly to each position that fits.
See All 741+ Registrar Jobs
Find roles that match your experience and apply in just a few clicks.
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