University Registrar Jobs
University Registrar jobs are open across four-year universities, community colleges, and graduate institutions, from associate registrar to chief registrar, with specializations in student information systems, transfer credit evaluation, and academic records compliance. Find a role that fits from the openings below and apply directly.
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Showing 5 of 70+ University Registrar jobs
Job Title: Assistant to the Executive Director for Enrollment Services & University Registrar
Division: Division of Enrollment Management & Student Success
Department: Office of the Registrar
Work Status: Full Time
Position Category: Staff
FLSA: Non-Exempt
Pay Range: 11
Salary Range: $45,635 – $58,000 / year
Fund Source: Federal/Grant
Job Summary
The Assistant to the Executive Director for Enrollment Services & University Registrar provides high-level executive administrative support to the Executive Director, serving as the principal operational and communications hub for the Office of the Registrar. This position plays a critical role in advancing the division’s mission to support prospective, new, and continuing students at Morgan State University through registration, records management, enrollment verification, graduation services, and other registrar functions.
The Assistant ensures the smooth day-to-day functioning of the Executive Director’s office by managing communications, calendars, projects, budgets, and personnel in alignment with the Division of Enrollment Management and Student Success (EMASS) PATH principles — Professionalism, Accuracy, Timeliness, and Helpfulness — and the University’s Transformation Morgan 2030 Strategic Plan goals.
Job Duties
Executive & Administrative Support (35%)
- Serve as the principal administrative contact for the Executive Director for Enrollment Services & University Registrar, ensuring seamless operations and superior executive-level support
- Manage the Executive Director’s calendar, scheduling, and travel arrangements/reimbursements; respond quickly and efficiently to a high volume of requests and changes
- Assist with coordinating meetings, preparing agendas, presentations, and briefing materials for the Executive Director and University Registrar
- Attend select internal and external meetings with the Executive Director to record minutes, track action items, and ensure timely follow-through
- Receive, triage, and process all incoming communications to the Executive Director, including monitoring general office email accounts and responding to inquiries as appropriate
- Draft, edit, and finalize correspondence, memos, reports, policy documents, and other communications on behalf of the Executive Director
- Maintain strict confidentiality of all records, information, and communications in full compliance with FERPA regulations and University privacy policies
- Serve as a point of contact for students, parents, faculty, administrators, and external stakeholders, welcoming all in person, by telephone, and via multiple communication platforms
Office Operations & Resource Management (25%)
- Serve as purchasing card holder and budget officer for all offices under the supervision of the Executive Director; track expenditures, reconcile accounts, and submit financial reports in accordance with University fiscal policies
- Maintain an accurate and sufficient office supplies inventory, anticipate needs, evaluate new products, place orders, and verify receipt of supplies
- Assist with hiring, onboarding, training, scheduling, and supervising the student workforce (student employees, work-study participants), supporting offices under the Executive Director’s supervision
- Develop and maintain organized, efficient systems for document management, office workflows, and administrative records using Banner SIS, Microsoft Office 365, and Google Workspace
- Support compliance with all federal, state, and University rules and policies related to student records, privacy, and institutional data governance, including FERPA
- Assist in monitoring the Office of the Registrar’s service delivery systems (e.g., Parchment transcript processing, BSEP program administration, residency reclassification, enrollment verifications) to ensure accuracy and timeliness
Strategic Projects & Institutional Initiatives (20%)
- Independently manage special projects as assigned by the Executive Director, including cross-divisional initiatives that support EMASS and University strategic enrollment goals
- Support the Executive Director in the research, analysis, and preparation of data reports, presentations, and briefings tied to enrollment trends, retention metrics, and student success indicators aligned with Transformation Morgan 2030 goals (e.g., increasing enrollment to 10,000 by 2030, maintaining a 70%+ first-to-second year retention rate)
- Assist in coordinating the Office of the Registrar’s contribution to accreditation processes, institutional assessment, and compliance reporting for the Middle States Commission on Higher Education
- Coordinate with EMASS divisional partners — including Admissions, Financial Aid, Academic Advising, and Student Retention — to facilitate information sharing, project alignment, and event coordination that supports student success from pre-enrollment through graduation
- Support the planning, logistics, and communications for Office of the Registrar-led events such as graduation application campaigns, readmission/reactivation outreach, and registration open house activities
- Assist in identifying and implementing technology and process improvements that advance operational excellence, consistent with the University’s IT and infrastructure plan
Communications & Stakeholder Engagement (15%)
- Serve as a visible, professional ambassador for the Office of the Registrar, modeling the EMASS PATH values of Professionalism, Accuracy, Timeliness, and Helpfulness in all interactions
- Manage and coordinate external and internal communications for the Executive Director, including preparing talking points, report summaries, and presentation materials for university leadership, the Board of Regents, and external stakeholders
- Assist in updating and maintaining web-based and digital communications for the Office of the Registrar to ensure accurate, accessible student-facing content (e.g., transcript services, registration guidance, graduation information, BSEP)
- Liaise with the University’s communications, IT, and marketing offices to ensure messaging and materials align with MSU brand standards and strategic priorities
- Other duties and projects as assigned
Requested Minimum Qualifications
Education
Bachelor’s degree in Business Administration, Public Administration, Higher Education Administration, or related field required
Experience
Minimum of three (3) years of progressively responsible administrative/executive assistant and office management experience, demonstrating the ability to work independently, solve complex problems, and exercise sound judgment
Demonstrated experience managing budgets, purchasing card accounts, or financial reporting
Other Preferences for Consideration
- Master’s degree in Higher Education Administration, Business Administration, or a related field
- Experience with Morgan State University’s Banner SIS and institutional systems
- Knowledge of FERPA, AACRAO best practices, and higher education records management standards
- Experience in a higher education setting is strongly preferred; familiarity with registrar, enrollment management, or student services operations is a plus
- Bilingual in Spanish is a plus
- Demonstrated experience supporting senior-level administrators in a fast-paced, high-volume environment
- Familiarity with accreditation reporting and institutional effectiveness processes
Knowledge, Skills & Abilities
Skills and Competencies
- Demonstrated proficiency in Banner SIS or comparable higher education enterprise systems, or the ability to learn quickly
- Intermediate to advanced skills with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Drive, Calendar)
- Ability to manage multiple high-priority tasks simultaneously, with frequent interruptions, while remaining calm and organized under pressure
- Strong written and oral communication skills with the ability to draft clear, professional correspondence and reports
- Exceptional organizational skills and meticulous attention to detail
- Superior interpersonal skills with a demonstrated customer-oriented, service-centered attitude appropriate for an institutional/educational environment
- Ability to appropriately handle sensitive and confidential information in compliance with FERPA and institutional privacy standards
- Demonstrated cultural competency and commitment to equity-minded service aligned with MSU’s diverse student population
- Creative approach to problem-solving; ability to think strategically and pivot as needs arise
- Commitment to professional growth and continuous improvement in alignment with the University’s staff development goals
Technical Proficiencies
- Proficiency with student information systems (e.g., Ellucian Banner SIS)
- Experience with document management systems and cloud-based platforms (Microsoft 365, Google Workspace)
- Familiarity with registration and student records management workflows (e.g., Parchment transcript system, enrollment verification platforms)
- Experience with budget tracking tools, purchasing card management systems, and financial reporting
- Competency with project management and communication tools (e.g., Smartsheet, Teams, Hiver)
Physical Requirements
- Ability to move about campus to attend and conduct meetings within the Morgan State University community
- Ability to interact via telephone, in person, and via electronic media
- Ability to work in a typical office environment requiring extended periods of sitting and working at a computer daily
Additional Position Notes
Full-time on-site position, Monday through Friday, 8:00 AM – 5:00 PM, in alignment with Morgan State University’s official hours of operation.
Occasional evening or weekend commitments may be required for university events or peak enrollment periods
Posting Number: ST01586
Number of Vacancies: 1
Job Open Date: 06/04/2026
Job Close Date: 06/30/2026
Special Instructions to Applicant
Please enter two professional references on the References page of the application.
Job Title: Assistant to the Executive Director for Enrollment Services & University Registrar
Division: Division of Enrollment Management & Student Success
Department: Office of the Registrar
Work Status: Full Time
Position Category: Staff
FLSA: Non-Exempt
Pay Range: 11
Salary Range: $45,635 – $58,000 / year
Fund Source: Federal/Grant
Job Summary
The Assistant to the Executive Director for Enrollment Services & University Registrar provides high-level executive administrative support to the Executive Director, serving as the principal operational and communications hub for the Office of the Registrar. This position plays a critical role in advancing the division’s mission to support prospective, new, and continuing students at Morgan State University through registration, records management, enrollment verification, graduation services, and other registrar functions.
The Assistant ensures the smooth day-to-day functioning of the Executive Director’s office by managing communications, calendars, projects, budgets, and personnel in alignment with the Division of Enrollment Management and Student Success (EMASS) PATH principles — Professionalism, Accuracy, Timeliness, and Helpfulness — and the University’s Transformation Morgan 2030 Strategic Plan goals.
Job Duties
Executive & Administrative Support (35%)
- Serve as the principal administrative contact for the Executive Director for Enrollment Services & University Registrar, ensuring seamless operations and superior executive-level support
- Manage the Executive Director’s calendar, scheduling, and travel arrangements/reimbursements; respond quickly and efficiently to a high volume of requests and changes
- Assist with coordinating meetings, preparing agendas, presentations, and briefing materials for the Executive Director and University Registrar
- Attend select internal and external meetings with the Executive Director to record minutes, track action items, and ensure timely follow-through
- Receive, triage, and process all incoming communications to the Executive Director, including monitoring general office email accounts and responding to inquiries as appropriate
- Draft, edit, and finalize correspondence, memos, reports, policy documents, and other communications on behalf of the Executive Director
- Maintain strict confidentiality of all records, information, and communications in full compliance with FERPA regulations and University privacy policies
- Serve as a point of contact for students, parents, faculty, administrators, and external stakeholders, welcoming all in person, by telephone, and via multiple communication platforms
Office Operations & Resource Management (25%)
- Serve as purchasing card holder and budget officer for all offices under the supervision of the Executive Director; track expenditures, reconcile accounts, and submit financial reports in accordance with University fiscal policies
- Maintain an accurate and sufficient office supplies inventory, anticipate needs, evaluate new products, place orders, and verify receipt of supplies
- Assist with hiring, onboarding, training, scheduling, and supervising the student workforce (student employees, work-study participants), supporting offices under the Executive Director’s supervision
- Develop and maintain organized, efficient systems for document management, office workflows, and administrative records using Banner SIS, Microsoft Office 365, and Google Workspace
- Support compliance with all federal, state, and University rules and policies related to student records, privacy, and institutional data governance, including FERPA
- Assist in monitoring the Office of the Registrar’s service delivery systems (e.g., Parchment transcript processing, BSEP program administration, residency reclassification, enrollment verifications) to ensure accuracy and timeliness
Strategic Projects & Institutional Initiatives (20%)
- Independently manage special projects as assigned by the Executive Director, including cross-divisional initiatives that support EMASS and University strategic enrollment goals
- Support the Executive Director in the research, analysis, and preparation of data reports, presentations, and briefings tied to enrollment trends, retention metrics, and student success indicators aligned with Transformation Morgan 2030 goals (e.g., increasing enrollment to 10,000 by 2030, maintaining a 70%+ first-to-second year retention rate)
- Assist in coordinating the Office of the Registrar’s contribution to accreditation processes, institutional assessment, and compliance reporting for the Middle States Commission on Higher Education
- Coordinate with EMASS divisional partners — including Admissions, Financial Aid, Academic Advising, and Student Retention — to facilitate information sharing, project alignment, and event coordination that supports student success from pre-enrollment through graduation
- Support the planning, logistics, and communications for Office of the Registrar-led events such as graduation application campaigns, readmission/reactivation outreach, and registration open house activities
- Assist in identifying and implementing technology and process improvements that advance operational excellence, consistent with the University’s IT and infrastructure plan
Communications & Stakeholder Engagement (15%)
- Serve as a visible, professional ambassador for the Office of the Registrar, modeling the EMASS PATH values of Professionalism, Accuracy, Timeliness, and Helpfulness in all interactions
- Manage and coordinate external and internal communications for the Executive Director, including preparing talking points, report summaries, and presentation materials for university leadership, the Board of Regents, and external stakeholders
- Assist in updating and maintaining web-based and digital communications for the Office of the Registrar to ensure accurate, accessible student-facing content (e.g., transcript services, registration guidance, graduation information, BSEP)
- Liaise with the University’s communications, IT, and marketing offices to ensure messaging and materials align with MSU brand standards and strategic priorities
- Other duties and projects as assigned
Requested Minimum Qualifications
Education
Bachelor’s degree in Business Administration, Public Administration, Higher Education Administration, or related field required
Experience
Minimum of three (3) years of progressively responsible administrative/executive assistant and office management experience, demonstrating the ability to work independently, solve complex problems, and exercise sound judgment
Demonstrated experience managing budgets, purchasing card accounts, or financial reporting
Other Preferences for Consideration
- Master’s degree in Higher Education Administration, Business Administration, or a related field
- Experience with Morgan State University’s Banner SIS and institutional systems
- Knowledge of FERPA, AACRAO best practices, and higher education records management standards
- Experience in a higher education setting is strongly preferred; familiarity with registrar, enrollment management, or student services operations is a plus
- Bilingual in Spanish is a plus
- Demonstrated experience supporting senior-level administrators in a fast-paced, high-volume environment
- Familiarity with accreditation reporting and institutional effectiveness processes
Knowledge, Skills & Abilities
Skills and Competencies
- Demonstrated proficiency in Banner SIS or comparable higher education enterprise systems, or the ability to learn quickly
- Intermediate to advanced skills with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Drive, Calendar)
- Ability to manage multiple high-priority tasks simultaneously, with frequent interruptions, while remaining calm and organized under pressure
- Strong written and oral communication skills with the ability to draft clear, professional correspondence and reports
- Exceptional organizational skills and meticulous attention to detail
- Superior interpersonal skills with a demonstrated customer-oriented, service-centered attitude appropriate for an institutional/educational environment
- Ability to appropriately handle sensitive and confidential information in compliance with FERPA and institutional privacy standards
- Demonstrated cultural competency and commitment to equity-minded service aligned with MSU’s diverse student population
- Creative approach to problem-solving; ability to think strategically and pivot as needs arise
- Commitment to professional growth and continuous improvement in alignment with the University’s staff development goals
Technical Proficiencies
- Proficiency with student information systems (e.g., Ellucian Banner SIS)
- Experience with document management systems and cloud-based platforms (Microsoft 365, Google Workspace)
- Familiarity with registration and student records management workflows (e.g., Parchment transcript system, enrollment verification platforms)
- Experience with budget tracking tools, purchasing card management systems, and financial reporting
- Competency with project management and communication tools (e.g., Smartsheet, Teams, Hiver)
Physical Requirements
- Ability to move about campus to attend and conduct meetings within the Morgan State University community
- Ability to interact via telephone, in person, and via electronic media
- Ability to work in a typical office environment requiring extended periods of sitting and working at a computer daily
Additional Position Notes
Full-time on-site position, Monday through Friday, 8:00 AM – 5:00 PM, in alignment with Morgan State University’s official hours of operation.
Occasional evening or weekend commitments may be required for university events or peak enrollment periods
Posting Number: ST01586
Number of Vacancies: 1
Job Open Date: 06/04/2026
Job Close Date: 06/30/2026
Special Instructions to Applicant
Please enter two professional references on the References page of the application.
See All 70+ University Registrar Jobs
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Find University Registrar JobsUniversity Registrar Job Market
A snapshot from current openings nationwide, updated as new roles post.
Who's Hiring
- Indiana University Health9
- SUNY Downstate Health Sciences University3
- The University of Toledo3
- University of La Verne3
- Boston University2
Top Industries Hiring
- Education54
- Healthcare & Medical Services14
- Agriculture & Farming1
What Employers Look For
The qualifications that appear most often in university registrar jobs.
- Bachelor's degree required, master's degree preferred in higher education administration or related field
- Hands-on experience administering Banner, PeopleSoft, Colleague, or a comparable student information system
- Working knowledge of FERPA regulations and student records confidentiality requirements
- Experience managing degree auditing, transfer credit evaluation, or graduation certification processes
- Demonstrated supervisory or team leadership experience within a registrar or enrollment services office
- Familiarity with regional accreditation standards and academic policy compliance in a higher education setting
Tips for Your University Registrar Job Search
Tailor your resume to SIS platforms
Hiring committees screen for hands-on experience with specific student information systems like Banner, PeopleSoft, or Colleague. Name the exact platforms you've used and describe what you configured or administered, not just that you worked with them.
Apply early to roles that fit
Migrate Mate lists university registrar openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Quantify your records and enrollment scope
Registrar hiring managers want scale. State how many student records you managed, how large the enrollment was, or how many degree audits you processed per term. Those numbers signal whether you can handle the institution's workload.
Read the accreditation body's standards first
Accreditation compliance is central to most registrar roles. Review the relevant regional accreditor's standards before your interview so you can speak to FERPA enforcement, transcript integrity, and graduation certification in the context the hiring institution actually operates in.
Negotiate start date around academic calendars
Universities are rigid about onboarding outside of peak registration and grading cycles. If your preferred start date falls in mid-semester, propose a transition that accounts for enrollment deadlines so the offer conversation doesn't stall on timing.
Address catalog and curriculum ownership directly
Many postings list course catalog maintenance and curriculum committee coordination as responsibilities but candidates rarely address them. Mention any direct experience managing catalog updates, prerequisite changes, or degree program approvals to stand out from applicants focused only on records.
University Registrar Jobs: Frequently Asked Questions
Which companies are hiring the most university registrars?
The companies hiring the most university registrars right now include Indiana University Health, SUNY Downstate Health Sciences University, and The University of Toledo, with the largest share of openings in Indiana, New York, and Ohio, based on current listings on Migrate Mate as of June 2026. Demand tends to cluster at institutions undergoing SIS migrations or accreditation reviews.
How many university registrar jobs are remote?
About 9% of university registrar openings are fully remote or hybrid as of June 2026, a smaller share than most higher education administrative roles. Fully in-person arrangements remain common because registrar work involves on-campus student services, physical document verification, and close coordination with academic departments during registration periods.
How do you become a university registrar?
Most registrars start in an enrollment services or records coordinator role, build direct experience with a student information system, and move into an associate or assistant registrar position. From there, taking on supervisory responsibility, leading a system implementation, or managing a major policy initiative like a catalog overhaul positions you for a director-level registrar appointment.
Can you get a university registrar job with limited experience?
Entry into the registrar career track is realistic with limited experience if you focus on assistant registrar or records specialist postings and emphasize any hands-on exposure to student data systems, academic advising databases, or enrollment operations. Demonstrating FERPA awareness and any direct experience with degree auditing or transfer credit review will strengthen an application more than general administrative background.
What does the university registrar interview process look like?
Most institutions run a first-round screening call with HR, followed by a panel interview with the provost's office, enrollment management leadership, and sometimes faculty senate representatives. Candidates are often asked to walk through a complex scenario involving a student records dispute, a FERPA compliance situation, or a systems migration. A presentation or case study exercise is common at the finalist stage.
Where can I find and apply to university registrar jobs?
You can find and apply to university registrar jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your experience level and institution type, then apply directly to each one that fits.
See All 70+ University Registrar Jobs
Jump back to the full list of openings and apply to any university registrar role that fits.
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