University Registrar Jobs
University Registrar jobs are open across four-year universities, community colleges, and graduate institutions, from associate registrar to chief registrar, with specializations in student information systems, transfer credit evaluation, and academic records compliance. Find a role that fits from the openings below and apply directly.
Find University Registrar JobsOverview
Open roles13
Top stateMissouri
Top employerJohns Hopkins University
Top cityColumbia, MO
Work type50% Remote
Top industryEducation
Showing 5 of 13+ University Registrar jobs
Deputy University Registrar
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Added 2d ago
Kentucky State University
Deputy University Registrar
Frankfort, Kentucky
Added 2d ago
University Registrar
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Added 1w ago
California State University
University Registrar
Fresno, California
Added 1w ago
Business Analyst for Catalog, Calendar and Scheduling (University Registrar)
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Added 2w ago
Johns Hopkins University
Business Analyst for Catalog, Calendar and Scheduling (University Registrar)
Baltimore, Maryland
Added 2w ago
University Registrar
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Added 3w ago
New Mexico Highlands University
University Registrar
Las Vegas, New Mexico
Added 3w ago
HIM Trauma Registrar - Trauma Services, University Hospital
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Added 1mo ago
USA Health
HIM Trauma Registrar - Trauma Services, University Hospital
Mobile, Alabama
Added 1mo ago
Added 2d ago
Deputy University Registrar
Kentucky State University·Frankfort, Kentucky
Job functions:
Master's degree in business administration
201-500 employees
Job Description
TITLE: Deputy University Registrar
DEPARTMENT: Office of the University Registrar, Division of Student Success
REPORTS TO: University Registrar
CLASSIFICATION: Staff-12 months
EFFECTIVE DATE: TBD
STANDARD WORK HOURS: 37.5 hours per week
EMPLOYMENT STATUS: Full-Time
EMPLOYMENT CLASSIFICATION: Exempt
JOB SUMMARY:
The Deputy University Registrar serves as the principal deputy to the University Registrar and provides leadership in the administration of student records, registration services, academic scheduling, and enrollment operations for Kentucky State University. This position is responsible for ensuring the integrity, accuracy, security, and confidentiality of student academic records while supporting institutional compliance with applicable federal and state laws, accreditation standards, and university policies. The Deputy University Registrar collaborates with academic departments and administrative offices to support student enrollment, academic progression, degree completion, and institutional reporting while promoting efficient and student-centered registrar services.
ESSENTIAL JOB FUNCTIONS:
- Maintain regular, reliable, and punctual on-campus attendance. This position requires in-person work as an essential function to provide direct services to students, faculty, staff, and visitors; access and manage confidential student records and official academic documents; process registrations, transcripts, graduation certifications, and other records requiring secure access to university systems; collaborate with academic departments and administrative offices; participate in commencement and other university events; and perform duties requiring access to university equipment, records, and systems maintained on campus.
- Supervise, train, evaluate, and provide leadership to professional and student staff within the Office of the University Registrar.
- Manage daily registrar operations in the absence of the University Registrar and assist with strategic planning and departmental initiatives.
- Maintain the integrity, accuracy, security, and confidentiality of student academic records in accordance with university policy, the Family Educational Rights and Privacy Act (FERPA), and applicable federal and state laws.
- Manage student registration processes, including course registration, enrollment, add/drop activity, withdrawals, curriculum changes, appeals, and graduation applications.
- Coordinate with academic departments to develop, maintain, and publish class schedules that support instructional needs and student enrollment.
- Process enrollment verification requests through the National Student Clearinghouse.
- Process graduate admissions applications and maintain student records within the university's student information system.
- Serve as the primary institutional contact for transfer credit evaluations, transfer course equivalencies, and approval of transfer coursework.
- Coordinate grade processing, transcript production, graduation clearance, degree audits, degree conferral, and diploma ordering through the University's designated vendor.
- Process major and minor changes, grade changes, FERPA requests, registration changes, withdrawals, and other student record transactions.
- Determine student residency classifications in accordance with applicable state regulations and university policy.
- Verify student-athlete academic eligibility in accordance with NCAA, conference, institutional, and other applicable requirements.
- Generate, analyze, and distribute reports related to enrollment, registration, graduation, academic progress, and institutional reporting using Banner, ARGOS, and other reporting systems.
- Develop, recommend, implement, and enforce institutional policies and procedures related to registration, academic standing, graduation requirements, academic records, and records retention.
- Develop and maintain recordkeeping systems that preserve student academic records in accordance with university policy, accreditation standards, and applicable laws.
- Maintain Registrar Office website content by creating, editing, organizing, and updating information to ensure accuracy, accessibility, and consistency with university standards.
- Identify opportunities to improve operational efficiency, customer service, and business processes through technology and best practices.
- Provide guidance to students regarding degree pathways, academic policies, registration procedures, and graduation requirements.
- Collaborate with faculty, academic advisors, and other university offices to support student success and academic progression.
- Participate in the implementation and maintenance of Banner, Degree Works, CourseLeaf, National Student Clearinghouse services, and other registrar technologies.
- Represent the Office of the University Registrar on university committees, task forces, and professional organizations.
- Maintain active knowledge of higher education regulations, accreditation standards, and professional best practices through participation in organizations such as AACRAO, SACRAO, and KACRAO.
- Assist with state, federal, accreditation, audit, and institutional reporting requirements related to enrollment, registration, and student records.
- Maintain regular, reliable, and punctual attendance.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Knowledge of student information systems, higher education records management, and registrar operations.
- Knowledge of FERPA, accreditation standards, and applicable federal, state, and university regulations governing student records.
- Knowledge of enrollment management, academic policies, registration processes, and degree auditing.
- Excellent organizational, analytical, problem-solving, and decision-making skills.
- Strong verbal and written communication skills with the ability to interact professionally with students, faculty, staff, and external constituents.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Ability to analyze data, prepare reports, and make recommendations for operational improvements.
- Ability to supervise staff, delegate work, and foster a collaborative team environment.
- Commitment to maintaining confidentiality and safeguarding sensitive information.
- Proficiency with Microsoft Office applications and higher education information systems.
SUPERVISORY RESPONSIBILITY:
- Directly supervises assigned professional and student employees within the Office of the University Registrar.
- Responsible for hiring recommendations, onboarding, training, work assignments, performance management, coaching, and professional development of assigned staff.
- Promotes a collaborative, customer-focused, and service-oriented work environment.
OTHER DUTIES:
- Performs additional duties as needed.
QUALIFICATIONS:
Minimum Qualifications
- Bachelor's degree from an accredited institution in Higher Education Administration, Education, Business Administration, Public Administration, or a closely related field.
- Three (3) years of progressively responsible experience in a college or university registrar, enrollment management, admissions, or student records environment.
- Experience providing direct student services.
- Supervisory experience.
- Experience interpreting and applying academic policies, FERPA requirements, and student records regulations.
Preferred Qualifications
- Master's degree in Higher Education Administration, Education, Business Administration, or a related field.
- Experience using Banner Student Information System, Degree Works, CourseLeaf, ARGOS, and National Student Clearinghouse.
- Experience with transfer credit evaluation, degree auditing, graduation certification, curriculum management, and academic scheduling.
- Experience supporting accreditation, compliance, institutional reporting, or state reporting requirements.
- Active involvement in AACRAO, SACRAO, KACRAO, or similar professional organizations.
Licensing and Certifications: NA
WORKING CONDITIONS:
- Work is performed primarily in a standard office environment.
- Frequent use of computers and standard office equipment.
- Requires prolonged periods of sitting with occasional standing, walking, bending, reaching, and lifting of files or materials weighing up to 20 pounds.
- Requires frequent interaction with students, faculty, staff, administrators, and external agencies.
- May require occasional evening or weekend work during registration periods, commencement, or other university events.
Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa
Internal candidates are encouraged to apply.
KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer
The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.
Kentucky State University
Deputy University Registrar
Frankfort, Kentucky
Added 2d ago201-500 employees
Job functions:
Master's degree in business administration
Job Description
TITLE: Deputy University Registrar
DEPARTMENT: Office of the University Registrar, Division of Student Success
REPORTS TO: University Registrar
CLASSIFICATION: Staff-12 months
EFFECTIVE DATE: TBD
STANDARD WORK HOURS: 37.5 hours per week
EMPLOYMENT STATUS: Full-Time
EMPLOYMENT CLASSIFICATION: Exempt
JOB SUMMARY:
The Deputy University Registrar serves as the principal deputy to the University Registrar and provides leadership in the administration of student records, registration services, academic scheduling, and enrollment operations for Kentucky State University. This position is responsible for ensuring the integrity, accuracy, security, and confidentiality of student academic records while supporting institutional compliance with applicable federal and state laws, accreditation standards, and university policies. The Deputy University Registrar collaborates with academic departments and administrative offices to support student enrollment, academic progression, degree completion, and institutional reporting while promoting efficient and student-centered registrar services.
ESSENTIAL JOB FUNCTIONS:
- Maintain regular, reliable, and punctual on-campus attendance. This position requires in-person work as an essential function to provide direct services to students, faculty, staff, and visitors; access and manage confidential student records and official academic documents; process registrations, transcripts, graduation certifications, and other records requiring secure access to university systems; collaborate with academic departments and administrative offices; participate in commencement and other university events; and perform duties requiring access to university equipment, records, and systems maintained on campus.
- Supervise, train, evaluate, and provide leadership to professional and student staff within the Office of the University Registrar.
- Manage daily registrar operations in the absence of the University Registrar and assist with strategic planning and departmental initiatives.
- Maintain the integrity, accuracy, security, and confidentiality of student academic records in accordance with university policy, the Family Educational Rights and Privacy Act (FERPA), and applicable federal and state laws.
- Manage student registration processes, including course registration, enrollment, add/drop activity, withdrawals, curriculum changes, appeals, and graduation applications.
- Coordinate with academic departments to develop, maintain, and publish class schedules that support instructional needs and student enrollment.
- Process enrollment verification requests through the National Student Clearinghouse.
- Process graduate admissions applications and maintain student records within the university's student information system.
- Serve as the primary institutional contact for transfer credit evaluations, transfer course equivalencies, and approval of transfer coursework.
- Coordinate grade processing, transcript production, graduation clearance, degree audits, degree conferral, and diploma ordering through the University's designated vendor.
- Process major and minor changes, grade changes, FERPA requests, registration changes, withdrawals, and other student record transactions.
- Determine student residency classifications in accordance with applicable state regulations and university policy.
- Verify student-athlete academic eligibility in accordance with NCAA, conference, institutional, and other applicable requirements.
- Generate, analyze, and distribute reports related to enrollment, registration, graduation, academic progress, and institutional reporting using Banner, ARGOS, and other reporting systems.
- Develop, recommend, implement, and enforce institutional policies and procedures related to registration, academic standing, graduation requirements, academic records, and records retention.
- Develop and maintain recordkeeping systems that preserve student academic records in accordance with university policy, accreditation standards, and applicable laws.
- Maintain Registrar Office website content by creating, editing, organizing, and updating information to ensure accuracy, accessibility, and consistency with university standards.
- Identify opportunities to improve operational efficiency, customer service, and business processes through technology and best practices.
- Provide guidance to students regarding degree pathways, academic policies, registration procedures, and graduation requirements.
- Collaborate with faculty, academic advisors, and other university offices to support student success and academic progression.
- Participate in the implementation and maintenance of Banner, Degree Works, CourseLeaf, National Student Clearinghouse services, and other registrar technologies.
- Represent the Office of the University Registrar on university committees, task forces, and professional organizations.
- Maintain active knowledge of higher education regulations, accreditation standards, and professional best practices through participation in organizations such as AACRAO, SACRAO, and KACRAO.
- Assist with state, federal, accreditation, audit, and institutional reporting requirements related to enrollment, registration, and student records.
- Maintain regular, reliable, and punctual attendance.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Knowledge of student information systems, higher education records management, and registrar operations.
- Knowledge of FERPA, accreditation standards, and applicable federal, state, and university regulations governing student records.
- Knowledge of enrollment management, academic policies, registration processes, and degree auditing.
- Excellent organizational, analytical, problem-solving, and decision-making skills.
- Strong verbal and written communication skills with the ability to interact professionally with students, faculty, staff, and external constituents.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Ability to analyze data, prepare reports, and make recommendations for operational improvements.
- Ability to supervise staff, delegate work, and foster a collaborative team environment.
- Commitment to maintaining confidentiality and safeguarding sensitive information.
- Proficiency with Microsoft Office applications and higher education information systems.
SUPERVISORY RESPONSIBILITY:
- Directly supervises assigned professional and student employees within the Office of the University Registrar.
- Responsible for hiring recommendations, onboarding, training, work assignments, performance management, coaching, and professional development of assigned staff.
- Promotes a collaborative, customer-focused, and service-oriented work environment.
OTHER DUTIES:
- Performs additional duties as needed.
QUALIFICATIONS:
Minimum Qualifications
- Bachelor's degree from an accredited institution in Higher Education Administration, Education, Business Administration, Public Administration, or a closely related field.
- Three (3) years of progressively responsible experience in a college or university registrar, enrollment management, admissions, or student records environment.
- Experience providing direct student services.
- Supervisory experience.
- Experience interpreting and applying academic policies, FERPA requirements, and student records regulations.
Preferred Qualifications
- Master's degree in Higher Education Administration, Education, Business Administration, or a related field.
- Experience using Banner Student Information System, Degree Works, CourseLeaf, ARGOS, and National Student Clearinghouse.
- Experience with transfer credit evaluation, degree auditing, graduation certification, curriculum management, and academic scheduling.
- Experience supporting accreditation, compliance, institutional reporting, or state reporting requirements.
- Active involvement in AACRAO, SACRAO, KACRAO, or similar professional organizations.
Licensing and Certifications: NA
WORKING CONDITIONS:
- Work is performed primarily in a standard office environment.
- Frequent use of computers and standard office equipment.
- Requires prolonged periods of sitting with occasional standing, walking, bending, reaching, and lifting of files or materials weighing up to 20 pounds.
- Requires frequent interaction with students, faculty, staff, administrators, and external agencies.
- May require occasional evening or weekend work during registration periods, commencement, or other university events.
Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa
Internal candidates are encouraged to apply.
KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer
The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.
University Registrar Jobs by Experience Level
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Find University Registrar JobsUniversity Registrar Job Market
Who's Hiring
U
Top Industries Hiring
- Education
What Employers Look For
The qualifications that appear most often in university registrar jobs.
- Bachelor's degree required, master's degree preferred in higher education administration or related field
- Hands-on experience administering Banner, PeopleSoft, Colleague, or a comparable student information system
- Working knowledge of FERPA regulations and student records confidentiality requirements
- Experience managing degree auditing, transfer credit evaluation, or graduation certification processes
- Demonstrated supervisory or team leadership experience within a registrar or enrollment services office
- Familiarity with regional accreditation standards and academic policy compliance in a higher education setting
Tips for Your University Registrar Job Search
Tailor your resume to SIS platforms
Hiring committees screen for hands-on experience with specific student information systems like Banner, PeopleSoft, or Colleague. Name the exact platforms you've used and describe what you configured or administered, not just that you worked with them.
Apply early to roles that fit
Migrate Mate lists university registrar openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Quantify your records and enrollment scope
Registrar hiring managers want scale. State how many student records you managed, how large the enrollment was, or how many degree audits you processed per term. Those numbers signal whether you can handle the institution's workload.
Read the accreditation body's standards first
Accreditation compliance is central to most registrar roles. Review the relevant regional accreditor's standards before your interview so you can speak to FERPA enforcement, transcript integrity, and graduation certification in the context the hiring institution actually operates in.
Negotiate start date around academic calendars
Universities are rigid about onboarding outside of peak registration and grading cycles. If your preferred start date falls in mid-semester, propose a transition that accounts for enrollment deadlines so the offer conversation doesn't stall on timing.
Address catalog and curriculum ownership directly
Many postings list course catalog maintenance and curriculum committee coordination as responsibilities but candidates rarely address them. Mention any direct experience managing catalog updates, prerequisite changes, or degree program approvals to stand out from applicants focused only on records.
University Registrar Jobs: Frequently Asked Questions
Which companies are hiring the most university registrars?
The companies hiring the most university registrars right now include Johns Hopkins University, USA Health, and Long Island University, with the largest share of openings in Missouri, New York, and Maryland, based on current listings on Migrate Mate as of August 2026. Demand tends to cluster at institutions undergoing SIS migrations or accreditation reviews.
How many university registrar jobs are remote?
About 83% of university registrar openings are fully remote or hybrid as of August 2026, a smaller share than most higher education administrative roles. Fully in-person arrangements remain common because registrar work involves on-campus student services, physical document verification, and close coordination with academic departments during registration periods.
How do you become a university registrar?
Most registrars start in an enrollment services or records coordinator role, build direct experience with a student information system, and move into an associate or assistant registrar position. From there, taking on supervisory responsibility, leading a system implementation, or managing a major policy initiative like a catalog overhaul positions you for a director-level registrar appointment.
Can you get a university registrar job with limited experience?
Entry into the registrar career track is realistic with limited experience if you focus on assistant registrar or records specialist postings and emphasize any hands-on exposure to student data systems, academic advising databases, or enrollment operations. Demonstrating FERPA awareness and any direct experience with degree auditing or transfer credit review will strengthen an application more than general administrative background.
What does the university registrar interview process look like?
Most institutions run a first-round screening call with HR, followed by a panel interview with the provost's office, enrollment management leadership, and sometimes faculty senate representatives. Candidates are often asked to walk through a complex scenario involving a student records dispute, a FERPA compliance situation, or a systems migration. A presentation or case study exercise is common at the finalist stage.
Where can I find and apply to university registrar jobs?
You can find and apply to university registrar jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your experience level and institution type, then apply directly to each one that fits.
See All 13 University Registrar Jobs
Find roles that match your experience and apply in just a few clicks.
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