Office Coordinator Jobs
Office Coordinator jobs are open across healthcare, corporate, education, legal, and nonprofit sectors, from entry-level to senior coordinator roles, with specializations in facilities management, executive support, and administrative operations. Find a role that fits from the openings below and apply directly.
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INTRODUCTION
Centerstone is among the nation’s leading nonprofit behavioral health systems with thousands of employees dedicated to delivering care that changes people’s lives. A dynamic, well-established organization, we offer rewarding opportunities to serve all ages in a variety of settings. Come talk to us about joining the Centerstone team!
Position Summary
The Office Coordinator is responsible for carrying out the day-to-day operations of the Military Services Department, including administrative functions, provider lifecycle management, and communications, ensuring accuracy, efficiency, and continuity of services. This position ensures that providers are efficiently credentialed, onboarded, and supported throughout their participation in the network. They will also review military-specific training qualifications and address customer service needs in relation to the provider to ensure best practices.
The Office Coordinator also monitors shared communication channels, helps resolve billing and documentation inquiries, and contributes to process improvement initiatives. The position reports to the Program Manager of Military Services.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Operational Support
- Serves as a primary point of contact for departmental phone lines, responding to client and provider inquiries while executing daily operational workflows and manager-directed processes
- Triages and responds to client and provider inquiries through shared inboxes, ensuring timely, accurate, and professional communication
- Provides support for billing processes and authorizations, as needed
- Collaborates with Billing staff to resolve provider-related billing inquiries and ensure appropriate follow-through
- Participates in process improvement initiatives to enhance efficiency and accuracy
- Cross-trains on and supports additional operational roles to ensure coverage during staff absences, as assigned by the Program Manager
- Supports evolving team and program needs by contributing to a wide range of administrative, operational, and project-based tasks as required.
Provider Credentialing & Lifecycle Support
- Supports provider onboarding, credentialing, and re-credentialing activities, including background checks, licensure audits, and documentation updates
- Collects, tracks, and maintains provider documentation, including licensure, credentials, and required training
- Assists with provider onboarding communications
- Maintains accurate provider records in internal systems and the Electronic Health Record (EHR)
- Assists with newsletters and external provider communications
SUPERVISORY RESPONSIBILITIES
N/A
KNOWLEDGE, SKILLS, AND ABILITIES
- Effectively communicate via written, verbal, in person and virtual methods.
- Proficiency in Microsoft Office 365 Applications, CRM Platforms, Zoom, Workday, Excel and Adobe is essential.
- Highly accountable professional with strong organizational and communication skills.
MINIMUM QUALIFICATIONS
Education
Associate's degree or two years' of relevant experience with a high school diploma.
Experience
- Experience working with behavioral health or social services within the military community.
- Experience in healthcare operations, coordination, or administrative support.
Licenses and Certifications
N/A
PREFERRED QUALIFICATIONS
- Familiarity with HIPAA and healthcare documentation requirements preferred.
- Understanding of military culture preferred.
PHYSICAL AND WORK ENVIRONMENT REQUIREMENTS
Work is performed in an office, clinical, residential, and/or community-based environment depending on role and assignment. The position may involve routine use of office, clinical, or electronic systems and equipment. Duties may require prolonged periods of sitting, standing, walking, and working at a computer. Work hours may include evenings, weekends, holidays, or extended shifts based on program needs. This position is classified as sedentary work. Sedentary work involves exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
TIME TYPE:
Full time
PAY RANGE:
$19.10-$26.80
Delivering care that changes people's lives starts with our employees. Below are just some of the great benefits Centerstone employees enjoy:
- Medical, dental, and vision health coverage
- Flexible Spending and Health Savings Accounts
- 403b retirement plan with company match
- Paid time off and ten paid holidays
- AD&D Insurance, Life Insurance, and Long Term Disability (company paid)
- Employee Resource Groups
- Continuing education opportunities
- Employee Assistance Program
Centerstone is an equal opportunity employer. Employment at Centerstone is based solely on a person's merit and qualifications directly related to professional competence. We treat all clients and colleagues with dignity and respect.
At Centerstone, we use our values as a guide for what we do. Respect, Expertise, Integrity and Empowerment are at the heart of every interaction at Centerstone, and particularly rooted in our Culture.
Our approach to culture is to create an environment that encourages, supports and celebrates the voices and experiences of our employees. We are committed to a culture of empowerment, respect, integrity and expertise that powers our innovation and connects us to each other, our clients and the communities we serve.
Centerstone is also committed to a strong culture of quality and safety, celebrating role-models who champion best practices for quality, clinical risk, and patient safety.
INTRODUCTION
Centerstone is among the nation’s leading nonprofit behavioral health systems with thousands of employees dedicated to delivering care that changes people’s lives. A dynamic, well-established organization, we offer rewarding opportunities to serve all ages in a variety of settings. Come talk to us about joining the Centerstone team!
Position Summary
The Office Coordinator is responsible for carrying out the day-to-day operations of the Military Services Department, including administrative functions, provider lifecycle management, and communications, ensuring accuracy, efficiency, and continuity of services. This position ensures that providers are efficiently credentialed, onboarded, and supported throughout their participation in the network. They will also review military-specific training qualifications and address customer service needs in relation to the provider to ensure best practices.
The Office Coordinator also monitors shared communication channels, helps resolve billing and documentation inquiries, and contributes to process improvement initiatives. The position reports to the Program Manager of Military Services.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Operational Support
- Serves as a primary point of contact for departmental phone lines, responding to client and provider inquiries while executing daily operational workflows and manager-directed processes
- Triages and responds to client and provider inquiries through shared inboxes, ensuring timely, accurate, and professional communication
- Provides support for billing processes and authorizations, as needed
- Collaborates with Billing staff to resolve provider-related billing inquiries and ensure appropriate follow-through
- Participates in process improvement initiatives to enhance efficiency and accuracy
- Cross-trains on and supports additional operational roles to ensure coverage during staff absences, as assigned by the Program Manager
- Supports evolving team and program needs by contributing to a wide range of administrative, operational, and project-based tasks as required.
Provider Credentialing & Lifecycle Support
- Supports provider onboarding, credentialing, and re-credentialing activities, including background checks, licensure audits, and documentation updates
- Collects, tracks, and maintains provider documentation, including licensure, credentials, and required training
- Assists with provider onboarding communications
- Maintains accurate provider records in internal systems and the Electronic Health Record (EHR)
- Assists with newsletters and external provider communications
SUPERVISORY RESPONSIBILITIES
N/A
KNOWLEDGE, SKILLS, AND ABILITIES
- Effectively communicate via written, verbal, in person and virtual methods.
- Proficiency in Microsoft Office 365 Applications, CRM Platforms, Zoom, Workday, Excel and Adobe is essential.
- Highly accountable professional with strong organizational and communication skills.
MINIMUM QUALIFICATIONS
Education
Associate's degree or two years' of relevant experience with a high school diploma.
Experience
- Experience working with behavioral health or social services within the military community.
- Experience in healthcare operations, coordination, or administrative support.
Licenses and Certifications
N/A
PREFERRED QUALIFICATIONS
- Familiarity with HIPAA and healthcare documentation requirements preferred.
- Understanding of military culture preferred.
PHYSICAL AND WORK ENVIRONMENT REQUIREMENTS
Work is performed in an office, clinical, residential, and/or community-based environment depending on role and assignment. The position may involve routine use of office, clinical, or electronic systems and equipment. Duties may require prolonged periods of sitting, standing, walking, and working at a computer. Work hours may include evenings, weekends, holidays, or extended shifts based on program needs. This position is classified as sedentary work. Sedentary work involves exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
TIME TYPE:
Full time
PAY RANGE:
$19.10-$26.80
Delivering care that changes people's lives starts with our employees. Below are just some of the great benefits Centerstone employees enjoy:
- Medical, dental, and vision health coverage
- Flexible Spending and Health Savings Accounts
- 403b retirement plan with company match
- Paid time off and ten paid holidays
- AD&D Insurance, Life Insurance, and Long Term Disability (company paid)
- Employee Resource Groups
- Continuing education opportunities
- Employee Assistance Program
Centerstone is an equal opportunity employer. Employment at Centerstone is based solely on a person's merit and qualifications directly related to professional competence. We treat all clients and colleagues with dignity and respect.
At Centerstone, we use our values as a guide for what we do. Respect, Expertise, Integrity and Empowerment are at the heart of every interaction at Centerstone, and particularly rooted in our Culture.
Our approach to culture is to create an environment that encourages, supports and celebrates the voices and experiences of our employees. We are committed to a culture of empowerment, respect, integrity and expertise that powers our innovation and connects us to each other, our clients and the communities we serve.
Centerstone is also committed to a strong culture of quality and safety, celebrating role-models who champion best practices for quality, clinical risk, and patient safety.
See All 2,664+ Office Coordinator Jobs
Jump back to the full list of openings and apply to any office coordinator role that fits.
Find Office Coordinator JobsOffice Coordinator Job Market
A snapshot from current openings nationwide, updated as new roles post.
Who's Hiring
- Crack IT Chiropractic Ne43
- Banfield Pet Hospital37
- Ryder System32
- Hanger27
- University of Oklahoma20
Top Industries Hiring
- Education727
- Healthcare & Medical Services598
- Consulting & Professional Services190
- Construction & Real Estate148
- Technology & Software140
What Employers Look For
The qualifications that appear most often in office coordinator jobs.
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- One to three years of administrative or office coordination experience
- Strong organizational skills with the ability to manage multiple tasks simultaneously
- Experience scheduling meetings, managing calendars, and coordinating travel arrangements
- Familiarity with office management software, visitor management systems, or facility tools
- High school diploma required, with an associate or bachelor's degree preferred by many employers
Tips for Your Office Coordinator Job Search
Tailor your resume for each posting
Office coordinator job listings vary widely in scope, so mirror the exact language each posting uses. If one role emphasizes vendor management and another focuses on calendar coordination, your resume bullets should reflect those priorities directly, not a one-size-fits-all list.
Highlight specific software you know
Employers screen for tools like Microsoft Office Suite, Google Workspace, Slack, Zoom, and office management platforms like Envoy or Robin. Name every relevant platform you've used in your resume skills section rather than writing generic phrases like 'proficient in office software.'
Apply early to roles that fit
Migrate Mate lists office coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare examples of competing priorities
Interviewers almost always ask how you handle multiple urgent requests at once. Prepare two or three concrete examples where you juggled scheduling conflicts, vendor deadlines, or facilities issues simultaneously, and walk through exactly what you did to resolve each.
Research the office environment before interviewing
Office coordinator roles differ significantly between a 20-person startup and a 500-person corporate headquarters. Before your interview, research the company's size, office setup, and team structure so your answers reflect the actual complexity of the environment you'd be coordinating.
Follow up with a process-focused thank-you note
After your interview, send a thank-you note that references a specific operational challenge the hiring manager mentioned and how your background addresses it. This reinforces your attention to detail, a quality every office coordinator role demands.
Office Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most office coordinators?
The companies hiring the most office coordinators right now include Crack IT Chiropractic Ne, Banfield Pet Hospital, and Ryder System, with the largest share of openings in California, Texas, and New York, based on current listings on Migrate Mate as of June 2026. Healthcare systems, professional services firms, and corporate real estate companies consistently post the highest volume of office coordinator roles.
How many office coordinator jobs are remote?
About 12% of office coordinator openings are fully remote or hybrid as of June 2026, though the role is primarily on-site given its facilities and in-person support responsibilities. Sub-functions with the most remote flexibility include virtual executive assistance, digital calendar management, and coordination roles at companies with distributed or fully remote workforces.
How do you become an office coordinator?
Start by building foundational administrative skills through roles like receptionist, administrative assistant, or office clerk. Develop proficiency in scheduling tools, office management software, and written communication. Volunteer for cross-functional coordination tasks in any current role to demonstrate scope management. Employers typically expect at least a year of hands-on administrative experience before hiring someone into a dedicated office coordinator position.
Can you get hired as an office coordinator with little experience?
Yes, many entry-level office coordinator roles accept candidates with limited formal experience if you can demonstrate organizational ability and familiarity with office tools. Highlight any experience managing schedules, handling correspondence, coordinating events, or supporting a team, even from internships, part-time work, or volunteer roles. Tailoring your resume to show concrete examples of problem-solving and reliability matters more than years of experience at the entry level.
What does the office coordinator interview process look like?
Most office coordinator interviews begin with a phone or video screen focused on your administrative background and availability. An in-person or virtual panel interview typically follows, where you'll face scenario-based questions about handling competing priorities, managing difficult vendors, or covering a colleague's responsibilities on short notice. Some employers include a brief skills assessment covering typing speed, calendar management, or document formatting before extending an offer.
Where can I find and apply to office coordinator jobs?
You can find and apply to office coordinator jobs on Migrate Mate, which lists current openings from across the United States in one place. Search for roles by location or work arrangement, find the listings that match your background, and apply directly to each one that fits.
See All 2,664+ Office Coordinator Jobs
Jump back to the full list of openings and apply to any office coordinator role that fits.
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