Mid Level Office Coordinator Jobs
Mid level office coordinator jobs go to professionals ready to own office operations end to end, coordinate across departments with minimal oversight, and mentor junior support staff. Hiring is concentrated in Education, Healthcare & Medical Services, and Construction & Real Estate, with both on-site and hybrid roles available, and employers like Piedmont Healthcare, CRB, and Jacobs actively hiring at this level now.
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Showing 5 of 19+ Mid Level Office Coordinator jobs
INTRODUCTION
Our associates celebrate lives. We celebrate our associates. Work/ Life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work! Cremation Society of Virginia is the largest provider of affordable cremation services in the nation. Over the past 40 years, our experienced team has assisted families in carrying out final wishes more affordably, with dignity and respect. We provide our team members a Work/Life Balance unique for our industry. We are currently looking for an Office Coordinator responsible for supporting multiple teams with various administrative tasks. The person in this role will be a fundamental part of ensuring that our office operations run smoothly and successfully every day.
BENEFITS
Why work for Cremation Society of Virginia?
We are the largest provider of cremation and pre-arrangement services in the industry. In addition to Work/Life Balance, some rewarding benefits we provide include:
- A generous compensation package
- Competitive health and wellness plans (medical, dental, vision, STD, LTD, wellness credits, etc.)
- 401(k) with company match
- Paid Time Off (Vacation, Sick, Holiday and Personal time)
- Job-related training, tuition reimbursement, and career path development
- Company discounts, and more
Responsibilities
Who should apply?
If you are committed to teamwork, respect, trust, communication and accountability we would love to have you join our growing team today!
Some essential duties, responsibilities and requirements for the Office Coordinator role include:
- Support the sales team by processing and validating contractual agreements to ensure accuracy
- Provide exceptional customer service support by handling customer inquiries, questions, and updates
- Greet and assist visitors as they arrive at the office
- Answer and direct phone calls to the appropriate party along with taking and delivering messages accurately
- Produce and maintain same day checks, trust claims, and the reconciliation of bank records
- Operate office equipment such as photocopiers, printers, fax machines, etc.
- Input statistical information into a CRM system and other databases
- Use of SOX compliance software to reconcile daily, weekly, and monthly reports
REQUIREMENTS
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Time management and organizational skills
- Must have the ability to work independently or with a team
- Convey information clearly and concisely in written and spoken communication
- Capable of setting and meeting priorities and deadlines
- General clerical tasks, accounts payable, data entry, etc.
- Ability to maintain composure in a fast-paced office setting
- Notary license preferred but not required
- High school diploma or Equivalent
- 3-5 years of administrative or related experience
What are you waiting for?
If this describes you, apply today and find your “Why” in a rewarding career with Cremation Society of Virginia!
LOCATION
Postal Code: 23294
Job Location: US-VA - Richmond
INTRODUCTION
Our associates celebrate lives. We celebrate our associates. Work/ Life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work! Cremation Society of Virginia is the largest provider of affordable cremation services in the nation. Over the past 40 years, our experienced team has assisted families in carrying out final wishes more affordably, with dignity and respect. We provide our team members a Work/Life Balance unique for our industry. We are currently looking for an Office Coordinator responsible for supporting multiple teams with various administrative tasks. The person in this role will be a fundamental part of ensuring that our office operations run smoothly and successfully every day.
BENEFITS
Why work for Cremation Society of Virginia?
We are the largest provider of cremation and pre-arrangement services in the industry. In addition to Work/Life Balance, some rewarding benefits we provide include:
- A generous compensation package
- Competitive health and wellness plans (medical, dental, vision, STD, LTD, wellness credits, etc.)
- 401(k) with company match
- Paid Time Off (Vacation, Sick, Holiday and Personal time)
- Job-related training, tuition reimbursement, and career path development
- Company discounts, and more
Responsibilities
Who should apply?
If you are committed to teamwork, respect, trust, communication and accountability we would love to have you join our growing team today!
Some essential duties, responsibilities and requirements for the Office Coordinator role include:
- Support the sales team by processing and validating contractual agreements to ensure accuracy
- Provide exceptional customer service support by handling customer inquiries, questions, and updates
- Greet and assist visitors as they arrive at the office
- Answer and direct phone calls to the appropriate party along with taking and delivering messages accurately
- Produce and maintain same day checks, trust claims, and the reconciliation of bank records
- Operate office equipment such as photocopiers, printers, fax machines, etc.
- Input statistical information into a CRM system and other databases
- Use of SOX compliance software to reconcile daily, weekly, and monthly reports
REQUIREMENTS
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Time management and organizational skills
- Must have the ability to work independently or with a team
- Convey information clearly and concisely in written and spoken communication
- Capable of setting and meeting priorities and deadlines
- General clerical tasks, accounts payable, data entry, etc.
- Ability to maintain composure in a fast-paced office setting
- Notary license preferred but not required
- High school diploma or Equivalent
- 3-5 years of administrative or related experience
What are you waiting for?
If this describes you, apply today and find your “Why” in a rewarding career with Cremation Society of Virginia!
LOCATION
Postal Code: 23294
Job Location: US-VA - Richmond
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Who's Hiring
Top Industries Hiring
- Education
- Healthcare & Medical Services
- Construction & Real Estate
- Manufacturing
- Food & Beverage
Mid Level Office Coordinator Jobs: Frequently Asked Questions
How do I get a mid level office coordinator job?
Position your experience around ownership and impact, not just task completion. Highlight moments where you managed a process, resolved an operational problem independently, or supported a team beyond your immediate responsibilities. Tailor your resume to show depth in scheduling, vendor coordination, or facilities management, and lead with results rather than duties. Recruiters at this level want to see that you can run things, not just assist.
Which companies hire mid level office coordinators?
Companies hiring mid level office coordinators right now include Piedmont Healthcare, CRB, and Jacobs, based on current listings on Migrate Mate as of July 2026. Employers at this level tend to be mid-size to large organizations with enough operational complexity to need a coordinator who can work independently and manage multiple priorities at once.
Are there remote mid level office coordinator jobs?
Yes, though fully remote roles are less common at this level than in purely digital fields. About 20% of mid level office coordinator openings are remote or hybrid as of July 2026, with hybrid arrangements being the most prevalent since many coordination tasks require some on-site presence to manage vendors, facilities, or in-person teams effectively.
How do I move up to a mid level office coordinator role?
Moving into mid level typically means building a record of increasing responsibility over your first few years. Focus on owning discrete projects like office moves, onboarding programs, or vendor contracts rather than just supporting them. Developing proficiency in tools like calendar management systems, budgeting software, or facilities platforms helps signal readiness. Employers look for coordinators who've handled ambiguity and delivered results without heavy supervision.
Which industries hire the most mid level office coordinators?
Mid Level office coordinator roles concentrate in Education, Healthcare & Medical Services, and Construction & Real Estate, based on current listings on Migrate Mate as of July 2026. These sectors tend to have large office footprints, frequent operational needs, and enough administrative complexity to justify experienced coordinators who can manage processes independently rather than simply execute instructions.