Mid Level Office Coordinator Jobs
Mid level office coordinator jobs go to professionals ready to own office operations end to end, coordinate across departments with minimal oversight, and mentor junior support staff. Hiring is concentrated in Education, Agriculture & Farming, and Healthcare & Medical Services, with both on-site and hybrid roles available, and employers like Simplot Company, Helena Agri-Enterprises, and CRB actively hiring at this level now.
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Helena Agri-Enterprises, LLC is an innovator and service provider for agricultural and professional markets in the United States and around the world. We are one of America's only retailers and distributors with expertise in formulation, research and development, precision technology, data solutions, professional application and manufacturing. For nearly 70 years our people have been driven to provide sustainable solutions that help feed, clothe and fuel the world. With over 450+ locations nationwide and over 6,000 employees we rank among the top agricultural service companies in volume and sales of agricultural products and services.
The Office Coordinator performs general administrative functions for the location.
WHAT YOUR DAY WILL LOOK LIKE
- Performs departmental typing, copying, filing, faxing, mailing, and reception duties.
- Maintains all accounts payable and accounts receivable.
- Inputs all invoices and map details, daily collections and posting of checks.
- Assists customers with questions about their account such as balance, credits, invoices and discounts.
- Assists branch team members with projects as needed.
- Provides branch team with employee forms and information.
- Reviews work for completeness and quality.
- May be required to drive a company vehicle.
- Provides excellent customer service to all internal and external customers.
- Other work-related duties as assigned by your leader.
- Regular and reliable attendance is required.
- Follows all company policies and procedures.
EDUCATION & EXPERIENCE
- High school diploma or equivalent is required.
- Three years of experience in a business environment using spreadsheets and word processing software is required.
SKILLS & QUALIFICATIONS
- Time management skills.
- Interpersonal skills.
- Ability to read, write and speak in English is required.
- Communicating in Spanish is a valuable skill at Helena.
- Valid U.S. driver's license is required and must meet all company requirements to drive a Helena vehicle.
- Computer skills including working knowledge of Microsoft Office are required.
Successful completion of a drug test and background check is required for all positions at Helena.
WORK ENVIRONMENT AND PHYSICAL ASPECTS OF THE JOB
The work environment for this position is that of a typical office environment where the noise level is mostly quiet. This position requires you to use your hands for many different tasks and to talk, hear, walk, stand and sit. You may be occasionally required to lift or move up to 10 pounds
- Health, Dental & Vision Insurance STARTS THE SAME DAY YOU DO!
- Earn up to $3,000 in Reward Dollars from Helena for your Health Savings Account (HSA).
- Helena's robust 401(k) Savings Plan offers you a 100% company-match up to 5% starting on your first day. As your years of service with Helena increase, so does our company-match - up to 10% based on your contribution amount.
- Three-year vesting on company-match with 1,000 hours of service.
- Access your earned pay between paydays through Earned Wage Access (EWA) with DailyPay.
- Employees are eligible for paid time-off and holiday pay.
- This position is eligible for overtime pay.
- Free Term Life Insurance at 1x your annual base pay - paid for by Helena at no cost to you.
- Free Short & Long-Term Disability.
- Up to 80 hours of paid Parental Leave.
- Education Assistance.
- And much more!
Helena supports individuals with disabilities, and reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Helena is an equal opportunity employer.
Helena Agri-Enterprises, LLC is an innovator and service provider for agricultural and professional markets in the United States and around the world. We are one of America's only retailers and distributors with expertise in formulation, research and development, precision technology, data solutions, professional application and manufacturing. For nearly 70 years our people have been driven to provide sustainable solutions that help feed, clothe and fuel the world. With over 450+ locations nationwide and over 6,000 employees we rank among the top agricultural service companies in volume and sales of agricultural products and services.
The Office Coordinator performs general administrative functions for the location.
WHAT YOUR DAY WILL LOOK LIKE
- Performs departmental typing, copying, filing, faxing, mailing, and reception duties.
- Maintains all accounts payable and accounts receivable.
- Inputs all invoices and map details, daily collections and posting of checks.
- Assists customers with questions about their account such as balance, credits, invoices and discounts.
- Assists branch team members with projects as needed.
- Provides branch team with employee forms and information.
- Reviews work for completeness and quality.
- May be required to drive a company vehicle.
- Provides excellent customer service to all internal and external customers.
- Other work-related duties as assigned by your leader.
- Regular and reliable attendance is required.
- Follows all company policies and procedures.
EDUCATION & EXPERIENCE
- High school diploma or equivalent is required.
- Three years of experience in a business environment using spreadsheets and word processing software is required.
SKILLS & QUALIFICATIONS
- Time management skills.
- Interpersonal skills.
- Ability to read, write and speak in English is required.
- Communicating in Spanish is a valuable skill at Helena.
- Valid U.S. driver's license is required and must meet all company requirements to drive a Helena vehicle.
- Computer skills including working knowledge of Microsoft Office are required.
Successful completion of a drug test and background check is required for all positions at Helena.
WORK ENVIRONMENT AND PHYSICAL ASPECTS OF THE JOB
The work environment for this position is that of a typical office environment where the noise level is mostly quiet. This position requires you to use your hands for many different tasks and to talk, hear, walk, stand and sit. You may be occasionally required to lift or move up to 10 pounds
- Health, Dental & Vision Insurance STARTS THE SAME DAY YOU DO!
- Earn up to $3,000 in Reward Dollars from Helena for your Health Savings Account (HSA).
- Helena's robust 401(k) Savings Plan offers you a 100% company-match up to 5% starting on your first day. As your years of service with Helena increase, so does our company-match - up to 10% based on your contribution amount.
- Three-year vesting on company-match with 1,000 hours of service.
- Access your earned pay between paydays through Earned Wage Access (EWA) with DailyPay.
- Employees are eligible for paid time-off and holiday pay.
- This position is eligible for overtime pay.
- Free Term Life Insurance at 1x your annual base pay - paid for by Helena at no cost to you.
- Free Short & Long-Term Disability.
- Up to 80 hours of paid Parental Leave.
- Education Assistance.
- And much more!
Helena supports individuals with disabilities, and reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Helena is an equal opportunity employer.
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Who's Hiring
Top Industries Hiring
- Education
- Agriculture & Farming
- Healthcare & Medical Services
- Energy
- Science & Research
Mid Level Office Coordinator Jobs: Frequently Asked Questions
How do I get a mid level office coordinator job?
Position your experience around ownership and impact, not just task completion. Highlight moments where you managed a process, resolved an operational problem independently, or supported a team beyond your immediate responsibilities. Tailor your resume to show depth in scheduling, vendor coordination, or facilities management, and lead with results rather than duties. Recruiters at this level want to see that you can run things, not just assist.
Which companies hire mid level office coordinators?
Companies hiring mid level office coordinators right now include Simplot Company, Helena Agri-Enterprises, and CRB, based on current listings on Migrate Mate as of August 2026. Employers at this level tend to be mid-size to large organizations with enough operational complexity to need a coordinator who can work independently and manage multiple priorities at once.
Are there remote mid level office coordinator jobs?
Yes, though fully remote roles are less common at this level than in purely digital fields. About 25% of mid level office coordinator openings are remote or hybrid as of August 2026, with hybrid arrangements being the most prevalent since many coordination tasks require some on-site presence to manage vendors, facilities, or in-person teams effectively.
How do I move up to a mid level office coordinator role?
Moving into mid level typically means building a record of increasing responsibility over your first few years. Focus on owning discrete projects like office moves, onboarding programs, or vendor contracts rather than just supporting them. Developing proficiency in tools like calendar management systems, budgeting software, or facilities platforms helps signal readiness. Employers look for coordinators who've handled ambiguity and delivered results without heavy supervision.
Which industries hire the most mid level office coordinators?
Mid Level office coordinator roles concentrate in Education, Agriculture & Farming, and Healthcare & Medical Services, based on current listings on Migrate Mate as of August 2026. These sectors tend to have large office footprints, frequent operational needs, and enough administrative complexity to justify experienced coordinators who can manage processes independently rather than simply execute instructions.